Internship | Job Vacancies at Victory Farms

Head of Supply Chain at Victory Farms

Job Description

Are you a strategic supply chain leader with the drive to build world-class operations in a fast-paced, high-growth environment?

We are seeking an exceptional Head of Supply Chain, Kenya to join our leadership team. Reporting directly to the Managing Director, this role is responsible for leading the end-to-end supply chain across Procurement, Warehousing, and Logistics, ensuring the seamless flow of materials and finished products while delivering operational excellence across the business.

You will oversee the movement of feed from mills to our farms and fresh fish from the lake to markets across the country, ensuring on-time delivery, uncompromised cold-chain integrity, and continuous cost optimization. This is a hands-on leadership role that will play a critical part in strengthening operational performance, driving cross-functional collaboration, and supporting Victory Farms’ continued growth.

Key Responsibilities:

Logistics and distribution

• Run the daily distribution of fresh fish from the farm to logistics centers and branches nationwide, protecting freshness and cold-chain integrity end to end.
• Manage inbound feed logistics from local mills and import channels to the farm, ensuring the farm never runs short.
• Manage inbound logistics of all materials from local and international suppliers to target operational sites across the country.
• Own fleet and transport strategy: route planning, vehicle utilization, 3PL contracts, and cost per kilogram moved.

Warehousing and inventory

• Oversee the warehouse and stores network with tight stock accuracy, GRN discipline, and FEFO/FIFO controls.
• Plan inventory for feed, packaging, spares, and consumables – preventing stock-outs without tying up working capital.

Procurement

• Build and lead the Kenya procurement team covering category buying, local-for-local sourcing, imports coordination, and P2P analysis.
• Own all local-for-local sourcing: Opex, services, consumables, and operational CapEx, at the best total cost.
• Enforce P2P discipline: clean supplier master data, PO management, 3-way match, and audit-ready records.
• Execute Group-led framework agreements in-country (feed, large CapEx, major imports, supplier panels)

Imports and customs

• Own the country’s end-to-end import process for feed, CapEx, spares, and materials – from supplier PO through customs clearance to delivery on site – run as a controlled, repeatable, and fully documented workflow.
• Manage the full Kenyan import documentation pack for every consignment: Import Declaration Form (IDF), commercial invoice, packing list, bill of lading / airway bill, certificate of origin, and all commodity-specific permits and licenses.
• Ensure correct HS code classification and accurate computation of import duty, VAT, excise, IDF fee, and Railway Development Levy on every entry; catch and resolve mis-declarations before lodgment.
• Manage pre-shipment conformity (KEBS PVoC / Certificate of Conformity) and any regulatory approvals required by commodity (e.g. KEBS, radiation board, fisheries or veterinary import permits).
• Lodge and track customs entries through KRA systems (iCMS) and manage licensed clearing agents to agreed cost, accuracy, and turnaround SLAs.
• Proactively control demurrage, storage, and detention exposure through documentation readiness and disciplined clearance planning.
• Maintain an audit-ready import records archive and keep the standard operating procedure for the country import process current with changing KRA and regulatory requirements.

Planning and performance

• Drive weekly and monthly supply planning with Farm Operations, Sales, and Finance.
• Own the supply chain KPI suite: OTIF delivery, cost per kg distributed, stock accuracy, PO compliance, and import clearing lead times.
• Lead structured cost-reduction program across feed logistics, distribution, and procurement.

Leadership

• Lead, coach, and develop a multi-site team of managers, buyers, coordinators, and clerks; build bench strength and succession.
• Champion ERP adoption and data quality across all supply chain transactions.

How the Role Works with Group

Victory Farms is part of Victory Group, with sister operations in Rwanda and expansion underway in the region. The Group function sets standards: specifications, policies, procurement frameworks, and supplier panels for strategic categories such as feed, large CapEx, and major imports. The country team owns and executes the end-to-end sourcing and logistics processes – local sourcing, import clearance, warehousing, distribution, and all transactional activities. The Head of Supply Chain reports solid-line to the Managing Director, Kenya, with a dotted line to the Group Supply Chain Director, and is expected to deliver against Group standards without deviation unless approved by the relevant Group function.

Qualifications & Requirements

Must have

• 10+ years of progressive supply chain experience in Kenya or East Africa, with at least 4 years leading procurement, warehousing, and logistics as an integrated function.
• A background in high-volume, fast-moving product businesses – FMCG, food and beverage, dairy, edible oils, consumer goods manufacturing or distribution – known for tight cost control, working-capital discipline, and rigorous supply chain processes.
• Hands-on experience with perishables and cold-chain distribution strongly preferred.
• Deep, hands-on imports and customs expertise – running a country-specific import documentation process end to end (IDF, HS classification, duty and tax computation, KEBS/PVoC conformity, licensed clearing agents, and KRA iCMS entry) for consignments through Mombasa port and JKIA, with a proven record of controlling demurrage and clearance lead times.
• Strong ERP-driven procure-to-pay discipline and a track record of clean audits.
• Demonstrated success building, restructuring, and upskilling teams across multiple sites

Apply: Head of Supply Chain - Victory Farms Kenya

Talent Acquisition Associate at Victory Farms

Job Description

Are you passionate about connecting great talent with meaningful opportunities and delivering an exceptional candidate experience?
We are seeking a proactive and detail-oriented Talent Acquisition Associate to join our HR team. Reporting to the Talent Acquisition Coordinator, this role supports the end-to-end recruitment process across the business and plays a key role in attracting, engaging, and hiring high-quality talent while ensuring a seamless and professional experience for both candidates and hiring managers.

You will support candidate sourcing, screening, interview coordination, recruitment administration, and onboarding activities, while ensuring compliance with recruitment processes and maintaining accurate hiring records. Your work will contribute to building high-performing teams by helping Victory Farms attract, select, and onboard exceptional talent to support our continued growth.

Key Responsibilities

Candidate Sourcing

• Prepare job descriptions for new roles and review and update job descriptions for existing roles with the Line Managers to reflect any changes in the job requirements.
• Utilize strategic recruitment methods, including job boards, networking platforms and recruitment agencies to identify and attract top talent.

 Candidate Screening and Assessment

• Review resumes and applications to identify qualified candidates.
• Prepare interview questions beforehand in liaison with Line Managers.
• Prepare and administer pre-employment assessments and Interview Challenges as needed.
• Conduct interviews to evaluate candidates’ skills, experience, and cultural fit.

 Interview Coordination

• Schedule and coordinate interviews with the Hiring Managers.
• Support hiring managers by sharing interview guides and recruitment best practices.
• Ensure positive and professional candidate experience throughout the recruitment process.
• Communicate clearly and consistently with candidates, providing timely updates and feedback.

Offer Management

• Draft offer letters and employment contracts for new hires in a timely manner.
• Facilitate quality background checks for all roles.

Onboarding and Integration

• Work closely with the Talent Acquisition Team and Line Managers to facilitate a smooth onboarding process for new hires.

Key Performance Indicators (KPIs)

• Achievement of recruitment timelines
• Quality of shortlisted candidates
• Candidate and hiring manager satisfaction
• Accuracy of recruitment documentation and records
• Timely onboarding of new hires
• Compliance with recruitment policies and procedures
• Recruitment tracker accuracy and reporting
• Contribution to Talent Acquisition process improvements

Qualifications and Requirements

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• 1–2 years of experience in talent acquisition, recruitment, or a related HR role.
• Knowledge of end-to-end recruitment and onboarding processes.
• Strong communication, interpersonal, and organizational skills.
• Proficiency in Microsoft Office Suite; experience with ATS/HRIS is an added advantage.
• High attention to detail, integrity, and the ability to handle confidential information.

Benefit

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

Apply: Talent Acquisition Associate - Victory Farms Kenya

Business Operations Associate at Victory Farms

Job Description

The Business Operations Associate plays a key role in supporting the smooth execution of business operations by coordinating leadership activities, tracking key decisions and ensuring projects and priorities stay on schedule. Reporting to the Business Operations Manager, the role is responsible for coordinating meetings, maintaining action trackers, preparing agendas and minutes and driving timely follow-up on agreed actions. This is an excellent opportunity for an exceptionally organised, detail-oriented professional looking to build a career in business operations within a high- growth company, with the opportunity to grow into broader project ownership over time.

Roles & Responsibilities

Meeting & Leadership Rhythm Support

• Coordinate the calendar of Senior Management forums — weekly leadership meetings, monthly business reviews, quarterly planning sessions, and all-hands — scheduling participants and securing rooms, dial-ins and logistics.
• Prepare and circulate agendas and pre-reads ahead of each forum, working with the Business Operations Manager to confirm content and timing.
• Prepare clear, accurate minutes, capturing decisions and action items with named owners and due dates.
• Maintain the action log across leadership forums and follow up with responsible stakeholders proactively so commitments are delivered on time.
• Communicate outcomes and follow-ups promptly after each meeting.

Project Coordination & Tracking

• Coordinate and deliver assigned projects from end to end, under the guidance of the Business Operations Manager.
• Support larger cross-functional projects by maintaining workplans, tracking milestones, and flagging slippage early.
• Maintain accurate and up-to-date project trackers and status dashboards, providing regular status updates.
• Coordinate across departments to gather inputs, unblock dependencies and keep work moving.

Reporting, Data & Documentation

• Maintain company-wide KPI and OKR trackers, ensuring data is current, accurate, and ready for review.
• Prepare first drafts of briefing materials, presentations, and operational summaries for the Business Operations Manager and the Managing Director’s office.
• Transform raw data into clear, accurate, and well-structured spreadsheets, concise reports and presentation-ready materials.
• Organise and maintain shared files, templates, and documentation ensuring information is accurate, accessible and up to date.

Coordination & Special Tasks

• Serve as a reliable point of contact between the Business Operations Manager and departments, ensuring clear communication and follow-through.
• Facilitate effective communication across departments by ensuring relevant information is shared accurately and in a timely manner to support informed decision-making.
• Take on ad hoc tasks and small initiatives as directed — research, data pulls, event coordination, and similar.
• Handle confidential and sensitive information with a high degree of professionalism, integrity and discretion.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Project Management or a related field.
• 2–4 years of experience in business operations, project coordination, administration, consulting, or a similar structured role
• Exceptionally organised and detail-oriented with the ability to manage multiple workstreams effectively.
• Strong written communication; you can take accurate minutes and produce clear, well-formatted documents and updates.
• Proficient in spreadsheets, presentation and collaboration tools, with the ability to organise complex information into clear, actionable outputs.
• Good interpersonal skills, with the confidence to follow up and engage with senior stakeholders.
• Proactive, dependable and results-oriented, with a strong sense of ownership and accountability.
• Discreet and trustworthy with confidential information.

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

Apply: Business Operations Associate - Victory Farms Kenya

Commercial Admin Supervisor at Victory Farms

We are seeking a Commercial Admin Supervisor to oversee administrative, facilities, inventory, and operational support activities across branches and Logistics Centres (LCs). The role is responsible for ensuring efficient day-to-day operations, compliance with company policies, effective facilities management and timely provision of operational resources to support business objectives.

Commercial Admin Operations

• Ensure all branches and Logistic Centres are adequately supplied with operational consumables and materials required for day-to-day activities.
• Ensure monthly ordering and distribution of operational consumables and maintain an updated consumables tracker.
• Conduct monthly admin surveys and share findings with relevant stakeholders.
• Facilitate travel allowances for Regional Sales Representatives and Relievers.
• Facilitate the acquisition and timely renewal of licenses for branches and Logistic Centres.
• Coordinate Food Handlers’ Certificates for branch and Logistic Centre employees.
• Support the Fleet team in obtaining required permits and licenses.
• Ensure compliance with PPE and uniform policies across all commercial employees.

Facilities & Maintenance

• Oversee the maintenance, cleanliness, and overall condition of all Logistic Centres.
• Coordinate repairs, maintenance requests, and facility improvement projects through the Procurement and Maintenance teams.
• Ensure all commercial facilities meet company hygiene and safety standards.

Finance & Administration Support

• Prepare budgets and coordinate commercial department events and activities.
• Track and ensure timely payment of branch rent, utilities, and other recurring operational expenses.
• Ensure invoices are properly approved and submitted to Finance for processing.
• Raise and manage purchase requests and purchase orders through the ERP system.
• Manage and account for the petty cash utilization in accordance with company policies.

Staff Welfare & Employee Support

• Ensure staff welfare standards across all Logistic Centres align with company expectations.
• Coordinate the supply of cleaning materials, PPE, stationery, drinking water, and other essential operational items.
• Coordinate breakfast provision across all Logistic Centres.
• Support employee engagement and welfare initiatives.

Events & Hospitality

• Coordinate visits by external stakeholders, investors, executive staff, and other guests to Logistic Centres and branches.
• Support the planning and execution of commercial department events, meetings, and official functions.

Inventory Management

• Maintain accurate physical inventory records for Victory Logistic Centre stores.
• Ensure inventory transactions are correctly recorded and reconciled within the ERP system.
• Monitor stock levels and coordinate replenishment as required.

Employee Recognition & Awards

• Coordinate monthly employee recognition and awards programs.
• Organize award presentations and ensure photos and communications are shared appropriately.
• Facilitate the distribution of awards, certificates, newborn gifts, birthday recognitions, and other employee appreciation items to branches and Logistic Centres.

Qualification & Skills

• Bachelor’s Degree in Business Administration, Operations Management, Human Resource Management or a related field.
• Minimum of 2–3 years of experience in administration, office management, facilities management or operational support.
• Experience in administrative operations, facilities, inventory, and vendor coordination.
• Proficiency in ERP systems and Microsoft Office Suite.
• Strong organizational, planning, and problem-solving skills with the ability to manage multiple priorities.
• Excellent communication, stakeholder management, and interpersonal skills.
• Demonstrated ability to work independently, maintain accuracy, and uphold high standards of accountability and professionalism.

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

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Junior Systems Analyst at Victory Farms

• As a Junior Systems Analyst, you will play a crucial role in optimizing and enhancing our systems infrastructure, ensuring the smooth operation of our technological solutions. Reporting directly to the Systems Lead, you will collaborate with cross-functional teams to gather requirements, analyze business processes, build reporting, and develop effective system solutions. This is an exciting opportunity to contribute to the growth and success of our organization while working in a fast-paced and innovative environment.

Roles & Responsibilities:

Systems Administration:

• Assist with the administration and maintenance of computer systems, servers, and networks.
• Monitor system performance and troubleshoot issues as they arise.
• Support the implementation of system upgrades, patches, and enhancements.
• Collaborate with team members to ensure the smooth operation of technology systems.

Data Analysis and Reporting:

• Support data analysis initiatives by gathering, organizing, and analyzing data sets.
• Create reports, dashboards, and visualizations to present data insights.
• Assist in data validation, cleansing, and quality assurance processes.
• Collaborate with stakeholders to understand data needs and deliver accurate and meaningful reports.

 Help Desk Support:

• Provide technical support and assistance to end-users, addressing hardware and software issues.
• Respond to user inquiries and resolve problems in a timely and professional manner.
• Troubleshoot and diagnose technical problems, escalating complex issues as necessary.
• Document support requests and resolutions for future reference.

Research and Innovation:

• Stay updated with the latest technology trends and emerging tools.
• Conduct research and provide recommendations on technology solutions and best practices.
• Contribute to the exploration and implementation of innovative ideas and initiatives.

Skills and qualifications:

• Bachelor’s degree in information technology, Computer Science, or a related field (or equivalent experience).
• Strong passion for technology and eagerness to learn and adapt to new technologies.
• Excellent problem-solving and analytical skills.
• Strong communication and interpersonal abilities.
• Ability to work effectively both independently and collaboratively in a team environment.
• Flexibility and adaptability to switch roles and responsibilities within the technology team.
• Strong organizational and time management skills.
• Familiarity with a range of technology functions, such as systems administration, help desk support, software development, data analysis, or project coordination.
• Proficiency in relevant programming languages, databases, or software tools is a plus.

Closing on: Sep 9, 2025

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Hero Supervisor at Victory Farms

• We are seeking a dynamic Hero Supervisor to oversee breeding cycles, fish health, and water quality management. This role involves leading daily operations, feeding regimes, and staff training to ensure compliance and efficiency. You will manage equipment, logistics, and quality assurance while driving continuous process improvement. The Ideal candidates should be detail-oriented and passionate about sustainable aquaculture and operational excellence.

Roles & Responsibilities:

• Task Assignment & Scheduling: Efficiently assign tasks, develop schedules, and train staff on breeding techniques, fish handling, and biosecurity measures, while ensuring compliance with safety regulations and standard operating procedures.
• Breeding Cycle Management: Oversee all aspects of the breeding cycle, including broodstock management, spawning, egg collection, incubation, fry rearing, tagging, and harvesting. Monitor fish health and growth, enforcing stringent biosecurity protocols.
• Water Quality Monitoring: Regularly monitor critical water parameters (pH, dissolved oxygen, temperature) and supervise pond and lake cage preparation to maintain optimal environments for fish.
• Feeding Regimes: Implement and manage precise feeding regimes across all life stages of fish, ensuring proper feed dispensation and storage to promote maximum growth and health.
• Record Keeping & Analysis: Maintain comprehensive records of production, health, inventory, feeding, and genetic data. Analyze this data to optimize operational processes and report progress to management.
• Equipment Oversight: Oversee the operation and maintenance of HERO program equipment and assist with budget allocation. Coordinate logistics related to fish transfers, tagging, harvesting, and other major events.
• Quality Assurance: Ensure high-quality fish seed production, collaborate on continuous process improvement initiatives, and ensure compliance with all relevant regulations and standards.
• Daily Operations: Supervise daily feeding, monitoring, and health assessments of fish populations at different stages of development.
• Coordination of Activities: Supervise and coordinate additional activities within the HERO program as assigned by management.

Skills and qualifications:

• Education: A Bachelor’s degree or Diploma in a relevant field such as Aquaculture, Fisheries Management, Marine Biology, Aquatic Science, or a related discipline from a recognized institution.
• Experience: A minimum of 3 to 5 years of proven, hands-on experience in fish breeding, hatchery operations, and fish farm management. Experience in a supervisory or team lead role is a strong advantage.
• Strong understanding of fish nutrition, broodstock management, and aquaculture feed trials.
• Expertise in developing and implementing precise feeding regimes for various life stages of fish.
• Knowledge in water quality monitoring, biosecurity, and agricultural/environmental finance models.
• Familiarity with data collection, analysis, and impact reporting, especially in ESG or biodiversity contexts.
• Demonstrated ability to train, mentor, and supervise a team, ensuring high standards of work and safety.
• Strong organizational and planning skills to manage tasks, schedules, and resources efficiently.
• Proficiency in maintaining meticulous records and analyzing production data to inform business decisions and drive process improvements.
• Competence in using relevant software for data entry and analysis.
• Familiarity with local and national regulations governing aquaculture, as issued by the Kenya Fisheries Service.

Closing on: Sep 6, 2025

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Weighing Scale Technician 

Weighing Scale Technician

Closing on: Aug 8, 2025

Location: Victory Farms Logistics Centre (Nairobi)

We are seeking a Weighing Scale Technician to play a critical role in ensuring all weighing systems and equipment operate with precision and reliability. This position is responsible for calibration, maintenance, troubleshooting, and verification of all weighing scale units across the operational chain. The technician will uphold industry and internal company standards to ensure regulatory compliance and operational excellence.

Roles & Responsibilities:

• Conduct scheduled preventive maintenance and precise calibration of both electronic and mechanical weighing scales.
• Diagnose and resolve scale malfunctions promptly to guarantee operational accuracy and compliance.
• Maintain comprehensive service and calibration logs for all weighing equipment.
• Ensure all weighing systems comply with relevant regulatory and industry standards.
• Partner with cross-functional teams to investigate and resolve weighing anomalies.
• Support the setup and commissioning of newly procured weighing systems.
• Monitor and manage inventory for weighing-related spare parts and consumables.
• Execute detailed preventive maintenance inspections and document outcomes effectively.
• Rigorously uphold health, safety, and environmental protocols in all maintenance operations.
• Provide technical input and support during internal and external audits.
• Capable of resolving basic electrical issues, such as replacing faulty bulbs, wires, sockets, and extensions.
• Perform any other duties as delegated by the Maintenance Manager or Engineering Lead.

Requirements

• Diploma or Certificate in Electrical Engineering, Instrumentation, or a related technical discipline.
• Demonstrated experience in the calibration and maintenance of weighing scales.
• Competence in basic electrical troubleshooting and repairs.
• Strong analytical and problem-solving abilities with acute attention to detail.
• Proven ability to work independently and manage time efficiently.
• Excellent communication and interpersonal skills; collaborative mindset.
• Flexibility to work shifts and respond to emergency maintenance requests.
• Advanced technical knowledge of weighing and measurement systems.
• Practical skills in electrical fault resolution.
• Strong documentation and record-keeping capabilities.
• Unwavering commitment to accuracy and operational excellence.
• Adaptability, initiative, and a solutions-driven approach.

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

Read More & Apply

Financial Planning & Reporting Analyst | Closing on: Jul 3, 2025 | Location: Headquarters, Nairobi

As the Financial Planning & Reporting Analyst you will be responsible for ensuring the accuracy and integrity of financial and operational data within our ERP system. You will drive data-driven decision-making by preparing insightful performance reports, maintaining key analytics templates, and supporting month-end close processes. As the analyst you will also play a key role in improving data reliability and scalability by identifying and addressing inconsistencies, standardizing reporting practices, and contributing to the migration of reporting tools to Power BI.

Roles & Responsibilities:

Own Data Accuracy & Integrity

• Validate ERP Next entries to ensure weekly accuracy of P&L and balance sheet data  
• Run regular ERP “health checks” to catch gaps, inconsistencies, and missing entries
• Work closely with finance, sales, and operations teams to correct data at the source

Support Reporting & Performance Analytics

• Prepare weekly performance reports that guide business decisions
• Maintain and enhance Excel-based KPI tracking and reporting templates
• Support month-end close processes through variance analysis and report preparation
• Contribute to the migration of reports from Excel to Power BI for stronger insights

Improve Processes & Build for Scale

• Document recurring data or reporting issues and recommend fixes
• Help standardize reporting practices that make our data more reliable and scalable

Skills and qualifications:

• Bachelor’s degree in a Finance, Accounting, Business Administration or a related quantitative discipline.
• At least 2–3 years of experience in Financial Planning & Analysis, finance, or accounting.
• Strong understanding of financial statements and cost/revenue drivers
• Excellent Excel skills; pivot tables, lookups, formulas, and charting
• Familiarity with ERP systems; ERP Next experience is a plus
• Familiarity with Power BI or other data visualization tools for report migration and enhanced insights. Detail-oriented, analytical, and organized
• Strong communicator and team player who’s proactive about solving issues

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

Read More & Apply