Commercial Admin Supervisor at Victory Farms
We are seeking a Commercial Admin Supervisor to oversee
administrative, facilities, inventory, and operational support activities
across branches and Logistics Centres (LCs). The role is responsible for ensuring
efficient day-to-day operations, compliance with company policies, effective
facilities management and timely provision of operational resources to support
business objectives.
Commercial Admin Operations
- Ensure
all branches and Logistic Centres are adequately supplied with operational
consumables and materials required for day-to-day activities.
- Ensure
monthly ordering and distribution of operational consumables and maintain
an updated consumables tracker.
- Conduct
monthly admin surveys and share findings with relevant stakeholders.
- Facilitate
travel allowances for Regional Sales Representatives and Relievers.
- Facilitate
the acquisition and timely renewal of licenses for branches and Logistic
Centres.
- Coordinate
Food Handlers’ Certificates for branch and Logistic Centre employees.
- Support
the Fleet team in obtaining required permits and licenses.
- Ensure
compliance with PPE and uniform policies across all commercial employees.
Facilities & Maintenance
- Oversee
the maintenance, cleanliness, and overall condition of all Logistic
Centres.
- Coordinate
repairs, maintenance requests, and facility improvement projects through
the Procurement and Maintenance teams.
- Ensure
all commercial facilities meet company hygiene and safety standards.
Finance & Administration Support
- Prepare
budgets and coordinate commercial department events and activities.
- Track
and ensure timely payment of branch rent, utilities, and other recurring
operational expenses.
- Ensure
invoices are properly approved and submitted to Finance for processing.
- Raise
and manage purchase requests and purchase orders through the ERP system.
- Manage
and account for the petty cash utilization in accordance with company
policies.
Staff Welfare & Employee Support
- Ensure
staff welfare standards across all Logistic Centres align with company
expectations.
- Coordinate
the supply of cleaning materials, PPE, stationery, drinking water, and
other essential operational items.
- Coordinate
breakfast provision across all Logistic Centres.
- Support
employee engagement and welfare initiatives.
Events & Hospitality
- Coordinate
visits by external stakeholders, investors, executive staff, and other
guests to Logistic Centres and branches.
- Support
the planning and execution of commercial department events, meetings, and
official functions.
Inventory Management
- Maintain
accurate physical inventory records for Victory Logistic Centre stores.
- Ensure
inventory transactions are correctly recorded and reconciled within the
ERP system.
- Monitor
stock levels and coordinate replenishment as required.
Employee Recognition & Awards
- Coordinate
monthly employee recognition and awards programs.
- Organize
award presentations and ensure photos and communications are shared
appropriately.
- Facilitate
the distribution of awards, certificates, newborn gifts, birthday
recognitions, and other employee appreciation items to branches and
Logistic Centres.
Qualification & Skills
- Bachelor’s
Degree in Business Administration, Operations Management, Human Resource
Management or a related field.
- Minimum
of 2–3 years of experience in administration, office management,
facilities management or operational support.
- Experience
in administrative operations, facilities, inventory, and vendor
coordination.
- Proficiency
in ERP systems and Microsoft Office Suite.
- Strong
organizational, planning, and problem-solving skills with the ability to
manage multiple priorities.
- Excellent
communication, stakeholder management, and interpersonal skills.
- Demonstrated
ability to work independently, maintain accuracy, and uphold high
standards of accountability and professionalism.
Benefit:
- Visibility
into the world’s fastest growing aquaculture company.
- Ideal
for a candidate looking to dive into a mission-oriented Organization.
- The
team is committed to the candidate’s success and will provide coaching,
mentorship, and unique exposure to people and experiences that come from
the most successful leaders in the entrepreneurial community and the
social sector.
Junior Systems Analyst at Victory Farms
- As a
Junior Systems Analyst, you will play a crucial role in optimizing and
enhancing our systems infrastructure, ensuring the smooth operation of our
technological solutions. Reporting directly to the Systems Lead, you will
collaborate with cross-functional teams to gather requirements, analyze
business processes, build reporting, and develop effective system
solutions. This is an exciting opportunity to contribute to the growth and
success of our organization while working in a fast-paced and innovative environment.
Roles & Responsibilities:
Systems Administration:
- Assist
with the administration and maintenance of computer systems, servers, and
networks.
- Monitor
system performance and troubleshoot issues as they arise.
- Support
the implementation of system upgrades, patches, and enhancements.
- Collaborate
with team members to ensure the smooth operation of technology systems.
Data Analysis and Reporting:
- Support
data analysis initiatives by gathering, organizing, and analyzing data
sets.
- Create
reports, dashboards, and visualizations to present data insights.
- Assist
in data validation, cleansing, and quality assurance processes.
- Collaborate
with stakeholders to understand data needs and deliver accurate and
meaningful reports.
Help Desk Support:
- Provide
technical support and assistance to end-users, addressing hardware and
software issues.
- Respond
to user inquiries and resolve problems in a timely and professional
manner.
- Troubleshoot
and diagnose technical problems, escalating complex issues as necessary.
- Document
support requests and resolutions for future reference.
Research and Innovation:
- Stay
updated with the latest technology trends and emerging tools.
- Conduct
research and provide recommendations on technology solutions and best
practices.
- Contribute
to the exploration and implementation of innovative ideas and initiatives.
Skills and qualifications:
- Bachelor’s
degree in information technology, Computer Science, or a related field (or
equivalent experience).
- Strong
passion for technology and eagerness to learn and adapt to new
technologies.
- Excellent
problem-solving and analytical skills.
- Strong
communication and interpersonal abilities.
- Ability
to work effectively both independently and collaboratively in a team
environment.
- Flexibility
and adaptability to switch roles and responsibilities within the
technology team.
- Strong
organizational and time management skills.
- Familiarity
with a range of technology functions, such as systems administration, help
desk support, software development, data analysis, or project
coordination.
- Proficiency
in relevant programming languages, databases, or software tools is a plus.
Closing on: Sep 9, 2025
Hero Supervisor at Victory Farms
- We are
seeking a dynamic Hero Supervisor to oversee breeding cycles, fish health,
and water quality management. This role involves leading daily operations,
feeding regimes, and staff training to ensure compliance and efficiency.
You will manage equipment, logistics, and quality assurance while driving
continuous process improvement. The Ideal candidates should be
detail-oriented and passionate about sustainable aquaculture and
operational excellence.
Roles & Responsibilities:
- Task
Assignment & Scheduling: Efficiently assign tasks, develop
schedules, and train staff on breeding techniques, fish handling, and
biosecurity measures, while ensuring compliance with safety regulations
and standard operating procedures.
- Breeding
Cycle Management: Oversee all aspects of the breeding cycle,
including broodstock management, spawning, egg collection, incubation, fry
rearing, tagging, and harvesting. Monitor fish health and growth,
enforcing stringent biosecurity protocols.
- Water
Quality Monitoring: Regularly monitor critical water parameters
(pH, dissolved oxygen, temperature) and supervise pond and lake cage
preparation to maintain optimal environments for fish.
- Feeding
Regimes: Implement and manage precise feeding regimes across all
life stages of fish, ensuring proper feed dispensation and storage to
promote maximum growth and health.
- Record
Keeping & Analysis: Maintain comprehensive records of
production, health, inventory, feeding, and genetic data. Analyze this
data to optimize operational processes and report progress to management.
- Equipment
Oversight: Oversee the operation and maintenance of HERO program
equipment and assist with budget allocation. Coordinate logistics related
to fish transfers, tagging, harvesting, and other major events.
- Quality
Assurance: Ensure high-quality fish seed production, collaborate
on continuous process improvement initiatives, and ensure compliance with
all relevant regulations and standards.
- Daily
Operations: Supervise daily feeding, monitoring, and health
assessments of fish populations at different stages of development.
- Coordination
of Activities: Supervise and coordinate additional activities
within the HERO program as assigned by management.
Skills and qualifications:
- Education: A
Bachelor’s degree or Diploma in a relevant field such as Aquaculture,
Fisheries Management, Marine Biology, Aquatic Science, or a related
discipline from a recognized institution.
- Experience: A
minimum of 3 to 5 years of proven, hands-on experience in fish breeding,
hatchery operations, and fish farm management. Experience in a supervisory
or team lead role is a strong advantage.
- Strong
understanding of fish nutrition, broodstock management, and aquaculture
feed trials.
- Expertise
in developing and implementing precise feeding regimes for various life
stages of fish.
- Knowledge
in water quality monitoring, biosecurity,
and agricultural/environmental finance models.
- Familiarity
with data collection, analysis, and impact
reporting, especially in ESG or biodiversity contexts.
- Demonstrated
ability to train, mentor, and supervise a team, ensuring high standards of
work and safety.
- Strong
organizational and planning skills to manage tasks, schedules, and
resources efficiently.
- Proficiency
in maintaining meticulous records and analyzing production data to inform
business decisions and drive process improvements.
- Competence
in using relevant software for data entry and analysis.
- Familiarity
with local and national regulations governing aquaculture, as issued by
the Kenya Fisheries Service.
Closing on: Sep 6, 2025
Weighing Scale Technician
Weighing Scale Technician
Closing on: Aug 8, 2025
Location: Victory Farms Logistics Centre (Nairobi)
We are seeking a Weighing Scale Technician to play a
critical role in ensuring all weighing systems and equipment operate with
precision and reliability. This position is responsible for calibration,
maintenance, troubleshooting, and verification of all weighing scale units
across the operational chain. The technician will uphold industry and internal
company standards to ensure regulatory compliance and operational excellence.
Roles & Responsibilities:
- Conduct
scheduled preventive maintenance and precise calibration of both
electronic and mechanical weighing scales.
- Diagnose
and resolve scale malfunctions promptly to guarantee operational accuracy
and compliance.
- Maintain
comprehensive service and calibration logs for all weighing equipment.
- Ensure
all weighing systems comply with relevant regulatory and industry
standards.
- Partner
with cross-functional teams to investigate and resolve weighing anomalies.
- Support
the setup and commissioning of newly procured weighing systems.
- Monitor
and manage inventory for weighing-related spare parts and consumables.
- Execute
detailed preventive maintenance inspections and document outcomes
effectively.
- Rigorously
uphold health, safety, and environmental protocols in all maintenance
operations.
- Provide
technical input and support during internal and external audits.
- Capable
of resolving basic electrical issues, such as replacing faulty bulbs,
wires, sockets, and extensions.
- Perform
any other duties as delegated by the Maintenance Manager or Engineering
Lead.
Requirements
- Diploma
or Certificate in Electrical Engineering, Instrumentation, or a related
technical discipline.
- Demonstrated
experience in the calibration and maintenance of weighing scales.
- Competence
in basic electrical troubleshooting and repairs.
- Strong
analytical and problem-solving abilities with acute attention to detail.
- Proven
ability to work independently and manage time efficiently.
- Excellent
communication and interpersonal skills; collaborative mindset.
- Flexibility
to work shifts and respond to emergency maintenance requests.
- Advanced
technical knowledge of weighing and measurement systems.
- Practical
skills in electrical fault resolution.
- Strong
documentation and record-keeping capabilities.
- Unwavering
commitment to accuracy and operational excellence.
- Adaptability,
initiative, and a solutions-driven approach.
Benefit:
- Visibility
into the world’s fastest growing aquaculture company.
- Ideal
for a candidate looking to dive into a mission-oriented Organization.
- The
team is committed to the candidate’s success and will provide coaching,
mentorship, and unique exposure to people and experiences that come from
the most successful leaders in the entrepreneurial community and the
social sector.
Financial Planning & Reporting Analyst | Closing on: Jul 3, 2025 | Location: Headquarters, Nairobi
As the Financial Planning & Reporting Analyst you will
be responsible for ensuring the accuracy and integrity of financial and
operational data within our ERP system. You will drive data-driven
decision-making by preparing insightful performance reports, maintaining key
analytics templates, and supporting month-end close processes. As the analyst
you will also play a key role in improving data reliability and scalability by
identifying and addressing inconsistencies, standardizing reporting practices,
and contributing to the migration of reporting tools to Power BI.
Roles & Responsibilities:
Own Data Accuracy & Integrity
- Validate
ERP Next entries to ensure weekly accuracy of P&L and balance sheet
data
- Run
regular ERP “health checks” to catch gaps, inconsistencies, and missing
entries
- Work
closely with finance, sales, and operations teams to correct data at the
source
Support Reporting & Performance Analytics
- Prepare
weekly performance reports that guide business decisions
- Maintain
and enhance Excel-based KPI tracking and reporting templates
- Support
month-end close processes through variance analysis and report preparation
- Contribute
to the migration of reports from Excel to Power BI for stronger insights
Improve Processes & Build for Scale
- Document
recurring data or reporting issues and recommend fixes
- Help
standardize reporting practices that make our data more reliable and
scalable
Skills and qualifications:
- Bachelor’s
degree in a Finance, Accounting, Business Administration or a related
quantitative discipline.
- At
least 2–3 years of experience in Financial Planning & Analysis,
finance, or accounting.
- Strong
understanding of financial statements and cost/revenue drivers
- Excellent
Excel skills; pivot tables, lookups, formulas, and charting
- Familiarity
with ERP systems; ERP Next experience is a plus
- Familiarity
with Power BI or other data visualization tools for report migration and
enhanced insights. Detail-oriented, analytical, and organized
- Strong
communicator and team player who’s proactive about solving issues
Benefit:
- Visibility
into the world’s fastest growing aquaculture company.
- Ideal
for a candidate looking to dive into a mission-oriented Organization.
- The
team is committed to the candidate’s success and will provide coaching,
mentorship, and unique exposure to people and experiences that come from
the most successful leaders in the entrepreneurial community and the
social sector.