Accounts Assistant at Vivo Fashion Group
Job Purpose
The Account Assistant will report directly to the Accountant
and will be primarily responsible for ensuring that the Finance systems and
processes are both efficient and effective and that principles of accounting
are applied in order analyze financial information ensuring payments are
done.
You will be responsible for ensuring that all statutory
deductions are filled and paid on or before the due dates. You will also
assist in facilitating other departments’ in running their day to day
activities, ensuring a good relationship with our suppliers and service
providers. You will be responsible for Paying vendors by scheduling
pay checks and ensuring payment is received for outstanding credit; generally
responding to all vendor enquiries regarding finance.
You will be responsible for all bank and vendor
reconciliation and prepare the report which will be signed off by the senior
accountant and Chief Finance and Operations Officer (CFOO) on monthly and
quarterly basis respectively.
Attention to detail and data entry skills are important
requirements for the role. You will be interacting with vendors /supplier, so
it is imperative interact in a professional manner.
Key Responsibilities
- Perform
weekly bank reconciliations and ensure all reconciliations are reviewed
and signed off on a monthly basis.
- Maintain
an accurate cheque register, updating its status daily (issued, on hand,
cleared).
- Prepare
supplier schedules as required and post all invoices approved by the
Senior Accountant.
- Ensure
suppliers are paid on time in line with agreed credit terms.
- Process
payments via cheque and RTGS as approved.
- Reconcile
creditor accounts on a quarterly basis and prepare reconciliation reports.
- Maintain
the supplier ageing register and share monthly reports.
- Ensure
all accounting entries are accurately captured and properly allocated in
the accounting system.
- Perform
eTIMS reconciliations by ensuring output VAT from sales and input VAT are
accurately captured at store level and reconcile to iTax.
- Ensure
timely filing and payment of all statutory obligations, including NHIF,
NSSF, PAYE, VAT, WHT, and instalment tax.
- Prepare
VAT, WHT, and WHVAT returns in a timely manner and ensure prompt payment.
- Maintain
an up-to-date and well-organised filing system.
- Liaise
with banks and other cash-related third parties as required.
- Provide
support during external audits.
- Carry
out any other duties assigned from time to time.
Professional / Academic Background
- Bachelors
Degree in Finance related Field
- CPA
Part II
Essential Attributes
- Decision
making: Willingness and ability to make big picture decisions that
are in the best interest of the entire company. Ability to appropriately
review data and come to conclusions.
- Problem
solving: A problem-solving mindset to any challenging situation.
- Working
Under Pressure – Ability to deliver against set objectives while
operating on some occasions in stressful situations.
- Shared
leadership: Commitment to working in teams. Proven ability to
successfully work in a highly cross-functional matrix environment.
- Agility: Ability
to work in a fast-paced environment and adapt to rapid change, including
the ability to deal with shifting priorities.
- Strong
team player: able to gain trust, respect and confidence quickly and
effectively
- Creative: An
innovative thought process.
- Enthusiasm: Energy
and determination to achieve results
Assistant Designer at Vivo Fashion Group
JOB TITLE: Assistant Designer
LOCATION: Nairobi
REPORTING TO: Designer
Vivo presently operates 30 physical stores in Kenya, 2
stores in Kigali, another in Uganda, and an online presence. Our Mission and
Vision, “To be Africa’s most loved fashion brand” and “Africa Dressing
Herself,” steer our five core company values. We prioritize our customers,
aiming to enhance their lives through our products while nurturing and
developing our talent and employees within the Vivo family. This underscores
our commitment to recruiting, cultivating, and retaining the brightest minds
globally. Embracing our fundamental principles — #OurPeopleFirst,
#OneTeam, #DelightOurCustomers, #ChallengeTheStatusQuo,Do The Right and
#OwnTheResult — fosters a distinctive culture throughout our
organization, enabling us to unlock the immense potential of this dynamic
industry.
Job Purpose
The Assistant Designer supports the Design Team in
developing commercial womenswear collections for Vivo Woman, Studio, Safari,
and Zoya from concept through production. The role contributes to trend
research, design development, sketching, sampling, fittings, and tech pack
preparation, ensuring all designs align with brand standards for fit, comfort,
quality, and style.
Key Responsibilities
- Support
sketching and design development (hand or digital)
- Help
prepare tech packs and design specifications
- Assist
during fittings, sample reviews, and garment evaluations
- Support
communication with pattern makers and sampling teams
- Assist
with creating content guides/look books for marketing team
- Track
samples and help follow up on timelines
- Support
preparation for presentations
- Carry
out general design administrative tasks as required
Key Skills
- Passion
for fashion and women’ retail wear
- Creative
and aesthetic mindset with strong commercial awareness
- Trend-savvy,
with the ability to translate trends into wearable, customer-focused
designs
- Proactive,
reliable, and self-motivated
- Strong
communication and interpersonal skills
- Ability
to work in a fast-paced environment and adapt to rapid change
- Curious,
eager to learn, and committed to growth within the design field
- Keen
attention to detail and quality
- Strong
team player with a collaborative approach
Qualifications and Experience
- Degree
in Fashion Design
- 1–3
years’ experience in a fashion design environment (internships experience
considered)
- Knowledge
in pattern making, garment construction and fit
- Knowledge
of fabrics and finishes
- Ability
to sketch designs (manual or digital)
- Familiarity
with Adobe Illustrator or CAD is essential
Internal Audit Manager at Vivo Fashion Group
JOB TITLE: Internal Audit Manager
LOCATION: Nairobi
Vivo presently operates 30 physical stores in Kenya, 2
stores in Uganda, another in Rwanda, and an online presence. Our Mission and
Vision, “To be Africa’s most loved fashion brand” and “Africa Dressing
Herself,” steer our five core company values. We prioritize our customers,
aiming to enhance their lives through our products while nurturing and
developing our talent and employees within the Vivo family. This underscores
our commitment to recruiting, cultivating, and retaining the brightest minds
globally. Embracing our fundamental principles — #OurPeopleFirst,
#OneTeam, #DelightOurCustomers, #ChallengeTheStatusQuo, Do The Right Thing and
#OwnTheResult — fosters a distinctive culture throughout our
organization, enabling us to unlock the immense potential of this dynamic
industry.
Job Purpose
The Internal Audit Manager will be responsible for
effectively executing the approved annual audit work plan, evaluating corporate
risks, identifying control gaps, assessing compliance with legal, regulatory,
and internal policy guidelines, and making appropriate recommendations. The
role ensures that business processes operate effectively, corporate assets and
staff remain safeguarded, and emerging risks are proactively addressed to
enhance accountability and operational efficiency.
Key Responsibilities
- Policy
development, Implementation & Governance – Develop
a proposal to the Board, senior leadership, and senior management
structures and enabling policies and processes towards effective corporate
governance. Periodically review governance structures and provide
recommendations to the Senior Leadership Team and Board Audit Committee.
- Risk
Management – Develop and implement risk management and
control policies, and develop risk management tools such as a risk
register.
- Internal
Controls Compliance – Create a disciplined and risk-based
approach in maintaining and testing the adequacy, effectiveness, and
efficiency of internal controls, and provide appropriate risk-mitigating
recommendations.
- Professional
and competence development – Oversee the compliance framework of
the organization, and ensure appropriate compliance with legal,
regulatory, and policy frameworks. Ensure continuous self and team
professional development and advancement, in line with IIA standards.
- Managing
the Internal Audit function – The Internal Audit Manager shall be
responsible for reviewing the Internal Audit Charter, Internal Audit
Annual Work Plan and budget, engagement planning, supervision, and report
development and presentation to the Boards’ Audit Committee.
Key Skills
- Decision
making: Willingness and ability to make big-picture decisions that are
in the best interest of the entire company. Ability to appropriately
review data and come to conclusions.
- Problem
solving: A problem-solving mindset for any challenging
situation.
- Working
Under Pressure – Ability to deliver against set objectives while
operating on some occasions in stressful situations.
- Shared
leadership: Commitment to working in teams. Proven ability to
successfully work in a highly cross-functional matrix environment.
- Agility: Ability
to work in a fast-paced environment and adapt to rapid change, including
the ability to deal with shifting priorities.
- Strong
team player: Able to gain trust, respect and confidence quickly
and effectively
- Creative: An
innovative thought process.
- Enthusiasm: Energy
and determination to achieve results
Qualifications and Experience
- Bachelor’s
degree from a recognized university.
- CPA/ACCA
qualification.
- Professional
certification, e.g., CIA, CISA, or CFE, will have an added advantage.
- Five
years of work experience in an internal audit environment, preferably in a
retail or manufacturing environment. Board-reporting experience is an
added advantage.
- Proficient
understanding and practical application of International Standards in
Professional Practice of Internal Auditing as issued by the Institute of
Internal Auditors.
- Member
of a professional society.
HR Generalist at Vivo Fashion Group
HR Generalist
Vivo presently operates 29 physical stores in Kenya, Kigali,
Rwanda, Uganda and an online presence. Our Mission and Vision, “To be Africa’s
most loved fashion brand” and “Africa Dressing Herself,” steer our five core
company values. We prioritize our customers, aiming to enhance their lives
through our products while nurturing and developing our talent and employees
within the Vivo family.
This underscores our commitment to recruiting,
cultivating, and retaining the brightest minds globally. Embracing our
fundamental principles, #Our People First, #One Team, #Customer
Delight, #Do the right thing, #Own the Result, #Question, Challenge,
Improve fosters a distinctive culture throughout our organization,
enabling us to unlock the immense potential of this dynamic industry.
If you possess ambition, intelligence, motivation,
dynamism, and a knack for influence and innovation, and you thrive in a
challenging, high-growth environment, you are the ideal candidate for our team.
Job Purpose
The HRG will be directly responsible for completing a
variety of tasks to support the daily operations of the HR department for the
different functions. You will oversee all aspects of human resources processes
and practices throughout the employee life cycle. This involves leading and
managing the people and culture agenda of the programme; sourcing and
recruiting the right talent, enhancing staff performance, supporting employee
development, and creating strong relationships with all the key stakeholders of
the initiative and championing change initiatives. Support and partner with the
HR team on strategic topics and projects
Key Responsibilities
Recruitment & onboarding
- Partner
with Hiring Managers on staffing needs, assist them in on writing job
profiles and development of job descriptions
- Conducting
interviews and makes referrals to hiring manager and ensuring efficient
turn-around activity.
- Endure
correct and smooth negotiation and hiring process.
Performance Management
- Assist
in the implementation of C4G.
- Provide
ongoing support and coaching to line managers and individual staff in the
implementation of the performance appraisal system, ensuring line managers
are equipped with the necessary skills to conduct probationary evaluations
and annual performance appraisals.
Learning & Development
- Develop
and implement a people development strategy based on the business strategy
and business needs
- Maintain
documentation of all learning activities ensuring the knowledge base is
accessible to all.
Other Responsibilities
- Serve
as a first point of contact for employee queries, concerns, and
grievances.
- Consult
with employees and management on employee relations issues providing
guidance and assistance with policy interpretation, open and direct
communication, conflict resolution, performance management, and
conduct-related issues.
- Champion
company values and support initiatives to drive a positive work
environment
- Promote
a positive workplace culture and employee engagement initiatives.
- Maintain
good working relationships with line managers and the Senior Management
Team.
- Stay
abreast of developments in HR trends and share information with the Senior
Management Team as needed.
- Participate
in company projects
- Creates
tools and templates to facilitate departmental effectiveness
- Submitting
weekly/Monthly performance reports as directed by the HR Manager.
- Analyzes
trends and metrics in partnership with HR peers to develop solutions;
programs and policies.
Key Skills
- Leadership
- Change
management: advice and counsel. Must be able to lead group-wide
transformation initiatives and translate detailed information into clear,
concise, and accessible messaging.
- Creativity
and Innovation – A creative and innovative mind that will implement
programs that are engaging and effective.
Qualifications & Experience
- Bachelor’s
degree in Human Resource Management/Business/social sciences, social
sciences,
- At
least 5 years’ experience in Human Resource Management / Administration in
recognized organizations.
- Sound
knowledge of Labor Laws and payroll
- An
active member of a relevant professional body with a confirmed good
standing record.
- Tech
Savvy.
- Experience
with complex (structured) and fast-growing organization
How to Apply
Apply
Here Application Deadline will be 12th September close
of business.
Internal Audit Clerk – Inventory at Vivo Fashion Group
INTERNAL AUDIT CLERK – INVENTORY
Vivo presently operates 29 physical stores in Kenya, Kigali,
Rwanda, Uganda and an online presence. Our Mission and Vision, “To be Africa’s
most loved fashion brand” and “Africa Dressing Herself,” steer our five core
company values. We prioritize our customers, aiming to enhance their lives
through our products while nurturing and developing our talent and employees
within the Vivo family.
This underscores our commitment to recruiting, cultivating,
and retaining the brightest minds globally. Embracing our fundamental
principles, #Our People First, #One Team, #Customer Delight, #Do the
right thing, #Own the Result, #Question, Challenge, Improve fosters a
distinctive culture throughout our organization, enabling us to unlock the
immense potential of this dynamic industry.
If you possess ambition, intelligence, motivation, dynamism,
and a knack for influence and innovation, and you thrive in a challenging,
high-growth environment, you are the ideal candidate for our team.
Job Purpose
The role will strengthen the Internal Audit function by
providing independent assurance on the accuracy and integrity of inventory
across all business locations. The role involves planning and executing stock
takes, supervising remote stock takes, conducting cycle counts, and reviewing
variances, safety, cash, and quality checks. By ensuring compliance with audit
standards and inventory controls, the clerk contributes to effective risk
management, operational efficiency, and reliable financial reporting. This role
is ideal for a diligent, analytical, and self-driven individual with high
integrity and a commitment to continuous improvement
Key Responsibilities
Stocktake planning and execution
- Plan
and execute independent stocktakes in Nairobi stores and organise
warehouse stocktakes in line with the internal audit schedule.
- Conduct
weekly cycle counts at all business locations, as well as random and
surprise checks to provide continuous assurance on stock integrity.
Reporting and Follow-up
- Prepare
monthly and quarterly inventory audit reports for review by the Assistant
Internal Auditor.
- Facilitate
continuous improvement of controls in inventory management, providing
recommendations to strengthen processes.
Compliance, risk, and assurance
- Ensure
all stocktake activities comply with company policies, standard operating
procedures, and audit standards.
- Provide
assurance that stock records reconcile with financial reporting
requirements.
Extended Audit Activities and Support.
- Carry
out safety checks during stocktakes.
- Perform
cash counts at retail outlets as part of stocktake exercises.
- Review
quality checks on clothing and other merchandise.
Key Skills
- Attention
to Detail: Ability to carry out accurate stock counts, reconcile records,
and detect variances or irregularities in inventory.
- Business
Outlook: Understanding of business operations and appreciation of the
importance of accurate inventory for financial reporting, compliance, and
risk management.
- Technical
Proficiency: Competence in using Excel, inventory systems, and basic
financial reporting tools. Ability to learn and adapt to inventory
management software and systems.
- Quality
Awareness: Trainable in fashion-related quality checks to support review
of clothing and merchandise during audits.
- Communication
& Reporting: Strong verbal and written communication skills, with the
ability to prepare clear stocktake reports and provide constructive
feedback to teams.
- Work
Discipline: Willingness to work within the business schedule, maintaining
punctuality and reliability to minimise business disruptions.
- Trainability
& Learning Orientation: Openness to continuous learning, process
improvement, and development of audit and business skills.
- Integrity
and Confidentiality: High ethical standards, honesty, and the ability to
handle sensitive audit findings with discretion.
- Team
Collaboration: Cooperative and supportive team player, able to work under
the guidance of the Assistant Internal Auditor and contribute to the
broader Internal Audit function.
Qualifications & Experience
- Diploma
or Bachelor’s degree in Business, Accounting, Auditing, Supply Chain, or a
related discipline. Basic computer training with proficiency in Microsoft
Excel.
- One
year of work experience, preferably in inventory management, audit, or a
business support function.
- Exposure
to financial reporting basics and basic audit procedures is an added
advantage
How to Apply
recruitment@vivofashiongroup.com Application
Deadline will be 4th September 2025, close of business.
ACCOUNTANT
JOB TITLE: Accountant
LOCATION: Nairobi
REPORTING TO: Finance Manager
Vivo presently operates 29 physical stores in Kenya, two
stores in Kigali, Rwanda, Uganda and an online presence. Our Mission and
Vision, “To be Africa’s most loved fashion brand” and “Africa Dressing
Herself,” steer our five core company values. We prioritize our customers,
aiming to enhance their lives through our products while nurturing and
developing our talent and employees within the Vivo family.
This underscores our commitment to recruiting, cultivating,
and retaining the brightest minds globally. Embracing our fundamental
principles, #Our People First, #One Team, #Delight Our Customers, #Challenge
the Status Quo, and #Own the Result, #Question, challenge,
improve fosters a distinctive culture throughout our organization, enabling us
to unlock the immense potential of this dynamic industry.
If you possess ambition, intelligence, motivation,
dynamism, and a knack for influence and innovation, and you thrive in a
challenging, high-growth environment, you are the ideal candidate for our
team.
Job Purpose:
The accountant will report directly to the Finance Manager
and will be primarily responsible for ensuring that the Finance systems and
processes are both efficient and effective and that principles of accounting
are applied in order analyze financial information. You will also be
responsible for ensuring that the following reports are prepared on time;
Monthly Cash and Merchants Reconciliation reports, Petty Cash Reconciliation
Reports.
You will be responsible for ensuring that all Company Assets
are Tagged and that the Asset Register is well maintained, adhering and
enforcing the appropriate accounting control procedures. You will also assist
in tracking cash flow, developing budgets and ensuring accuracy in financial
reporting as well as ensuring expenses stay in balance.
Key Responsibilities
- Record
and reconcile daily retail transactions (POS systems, bank statements,
cash handling).
- Manage
accounts payable and receivable, ensuring timely payments and collections
and reconciliations of these accounts
- Ensure
sales reconciliation and monthly sales reports is prepared
- Ensure
that all revenues have been captured in the system on time and are
reflected in the collection accounts and bank.
- Etims
reconciliation by ensuring that output tax from sales and input tax is
well captured in the system and at the store levels
- Ensure
all statutory; NHIF, NSSF, PAYE, VAT, WHT and Installment tax are filed
and paid in a timely manner.
- Ensure
that cash is banked daily and records updated on Cashbook and perform
monthly merchants’ reconciliations
- Analyze
sales trends and variances (sales contribution per tender-type
- Liaison
to all banks and other cash related third parties
- Enhancing
a good relationship with our suppliers and both internal and external
customers. Collaborate with cross-functional teams to streamline financial
processes.
- Ensure
that Fixed asset register for Company is well maintained and all assets
are tagged and optimally insured.
- Support
budgeting, forecasting, and variance analysis for the company.
Key Skills
- Decision
making: Willingness and ability to make big picture decisions
that are in the best interest of the entire company. Ability to
appropriately review data and come to conclusions.
- Problem
solving: A problem-solving mindset to any challenging situation.
- Shared
leadership: Commitment to working in teams. Proven ability to
successfully work in a highly cross-functional matrix environment.
- Agility: Ability
to work in a fast-paced environment and adapt to rapid change, including
the ability to deal with shifting priorities.
- Strong
team player: able to gain trust, respect and confidence quickly
and effectively
- Creative: An
innovative thought process.
- Enthusiasm: Energy
and determination to achieve results
Qualifications & Experience
- Bachelor’s
Degree in Finance related Field
- CPA
Part III
- 5
Years’ experience, preferably in retail.
- Strong
proficiency in accounting software (e.g., Quick Books, any ERP) and Excel.
- Excellent
understanding of IFRS and local accounting standards.
- Added
Advantage: Experience or familiarity with accounting regulations and tax
frameworks in Rwanda and Uganda or Previous work exposure in multi-country
retail operations.