Job Vacancies at Vivo Fashion Group

HR Generalist at Vivo Fashion Group

HR Generalist

Vivo presently operates 29 physical stores in Kenya, Kigali, Rwanda, Uganda and an online presence. Our Mission and Vision, “To be Africa’s most loved fashion brand” and “Africa Dressing Herself,” steer our five core company values. We prioritize our customers, aiming to enhance their lives through our products while nurturing and developing our talent and employees within the Vivo family.

This underscores our commitment to recruiting, cultivating, and retaining the brightest minds globally. Embracing our fundamental principles, #Our People First, #One Team, #Customer Delight, #Do the right thing, #Own the Result, #Question, Challenge, Improve fosters a distinctive culture throughout our organization, enabling us to unlock the immense potential of this dynamic industry.

If you possess ambition, intelligence, motivation, dynamism, and a knack for influence and innovation, and you thrive in a challenging, high-growth environment, you are the ideal candidate for our team.

Job Purpose

The HRG will be directly responsible for completing a variety of tasks to support the daily operations of the HR department for the different functions. You will oversee all aspects of human resources processes and practices throughout the employee life cycle. This involves leading and managing the people and culture agenda of the programme; sourcing and recruiting the right talent, enhancing staff performance, supporting employee development, and creating strong relationships with all the key stakeholders of the initiative and championing change initiatives. Support and partner with the HR team on strategic topics and projects

Key Responsibilities

Recruitment & onboarding

Partner with Hiring Managers on staffing needs, assist them in on writing job profiles and development of job descriptions
Conducting interviews and makes referrals to hiring manager and ensuring efficient turn-around activity.
Endure correct and smooth negotiation and hiring process.

Performance Management

Assist in the implementation of C4G.
Provide ongoing support and coaching to line managers and individual staff in the implementation of the performance appraisal system, ensuring line managers are equipped with the necessary skills to conduct probationary evaluations and annual performance appraisals.

Learning & Development

Develop and implement a people development strategy based on the business strategy and business needs
Maintain documentation of all learning activities ensuring the knowledge base is accessible to all.

Other Responsibilities

Serve as a first point of contact for employee queries, concerns, and grievances.
Consult with employees and management on employee relations issues providing guidance and assistance with policy interpretation, open and direct communication, conflict resolution, performance management, and conduct-related issues.
Champion company values and support initiatives to drive a positive work environment
Promote a positive workplace culture and employee engagement initiatives.
Maintain good working relationships with line managers and the Senior Management Team.
Stay abreast of developments in HR trends and share information with the Senior Management Team as needed.
Participate in company projects
Creates tools and templates to facilitate departmental effectiveness
Submitting weekly/Monthly performance reports as directed by the HR Manager.
Analyzes trends and metrics in partnership with HR peers to develop solutions; programs and policies.

Key Skills

Leadership
Change management: advice and counsel. Must be able to lead group-wide transformation initiatives and translate detailed information into clear, concise, and accessible messaging.
Creativity and Innovation – A creative and innovative mind that will implement programs that are engaging and effective.

Qualifications & Experience

Bachelor’s degree in Human Resource Management/Business/social sciences, social sciences,
At least 5 years’ experience in Human Resource Management / Administration in recognized organizations.
Sound knowledge of Labor Laws and payroll
An active member of a relevant professional body with a confirmed good standing record.
Tech Savvy.
Experience with complex (structured) and fast-growing organization

How to Apply

Apply Here Application Deadline will be 12th September close of business.

Internal Audit Clerk – Inventory at Vivo Fashion Group

INTERNAL AUDIT CLERK – INVENTORY

Job Purpose

The role will strengthen the Internal Audit function by providing independent assurance on the accuracy and integrity of inventory across all business locations. The role involves planning and executing stock takes, supervising remote stock takes, conducting cycle counts, and reviewing variances, safety, cash, and quality checks. By ensuring compliance with audit standards and inventory controls, the clerk contributes to effective risk management, operational efficiency, and reliable financial reporting. This role is ideal for a diligent, analytical, and self-driven individual with high integrity and a commitment to continuous improvement

Key Responsibilities

Stocktake planning and execution

Plan and execute independent stocktakes in Nairobi stores and organise warehouse stocktakes in line with the internal audit schedule.
Conduct weekly cycle counts at all business locations, as well as random and surprise checks to provide continuous assurance on stock integrity.

Reporting and Follow-up

Prepare monthly and quarterly inventory audit reports for review by the Assistant Internal Auditor.
Facilitate continuous improvement of controls in inventory management, providing recommendations to strengthen processes.

Compliance, risk, and assurance

Ensure all stocktake activities comply with company policies, standard operating procedures, and audit standards.
Provide assurance that stock records reconcile with financial reporting requirements.

Extended Audit Activities and Support.

Carry out safety checks during stocktakes.
Perform cash counts at retail outlets as part of stocktake exercises.
Review quality checks on clothing and other merchandise.

Key Skills

Attention to Detail: Ability to carry out accurate stock counts, reconcile records, and detect variances or irregularities in inventory.
Business Outlook: Understanding of business operations and appreciation of the importance of accurate inventory for financial reporting, compliance, and risk management.
Technical Proficiency: Competence in using Excel, inventory systems, and basic financial reporting tools. Ability to learn and adapt to inventory management software and systems.
Quality Awareness: Trainable in fashion-related quality checks to support review of clothing and merchandise during audits.
Communication & Reporting: Strong verbal and written communication skills, with the ability to prepare clear stocktake reports and provide constructive feedback to teams.
Work Discipline: Willingness to work within the business schedule, maintaining punctuality and reliability to minimise business disruptions.
Trainability & Learning Orientation: Openness to continuous learning, process improvement, and development of audit and business skills.
Integrity and Confidentiality: High ethical standards, honesty, and the ability to handle sensitive audit findings with discretion.
Team Collaboration: Cooperative and supportive team player, able to work under the guidance of the Assistant Internal Auditor and contribute to the broader Internal Audit function.

Qualifications & Experience

Diploma or Bachelor’s degree in Business, Accounting, Auditing, Supply Chain, or a related discipline. Basic computer training with proficiency in Microsoft Excel.
One year of work experience, preferably in inventory management, audit, or a business support function.
Exposure to financial reporting basics and basic audit procedures is an added advantage

How to Apply

recruitment@vivofashiongroup.com Application Deadline will be 4th September 2025, close of business.

Learn More

ACCOUNTANT

JOB TITLE: Accountant

LOCATION: Nairobi

REPORTING TO: Finance Manager

Vivo presently operates 29 physical stores in Kenya, two stores in Kigali, Rwanda, Uganda and an online presence. Our Mission and Vision, “To be Africa’s most loved fashion brand” and “Africa Dressing Herself,” steer our five core company values. We prioritize our customers, aiming to enhance their lives through our products while nurturing and developing our talent and employees within the Vivo family.

This underscores our commitment to recruiting, cultivating, and retaining the brightest minds globally. Embracing our fundamental principles, #Our People First, #One Team, #Delight Our Customers, #Challenge the Status Quo, and #Own the Result, #Question, challenge, improve fosters a distinctive culture throughout our organization, enabling us to unlock the immense potential of this dynamic industry.

Job Purpose:

The accountant will report directly to the Finance Manager and will be primarily responsible for ensuring that the Finance systems and processes are both efficient and effective and that principles of accounting are applied in order analyze financial information. You will also be responsible for ensuring that the following reports are prepared on time; Monthly Cash and Merchants Reconciliation reports, Petty Cash Reconciliation Reports.

You will be responsible for ensuring that all Company Assets are Tagged and that the Asset Register is well maintained, adhering and enforcing the appropriate accounting control procedures. You will also assist in tracking cash flow, developing budgets and ensuring accuracy in financial reporting as well as ensuring expenses stay in balance.

Key Responsibilities

Record and reconcile daily retail transactions (POS systems, bank statements, cash handling).
Manage accounts payable and receivable, ensuring timely payments and collections and reconciliations of these accounts
Ensure sales reconciliation and monthly sales reports is prepared
Ensure that all revenues have been captured in the system on time and are reflected in the collection accounts and bank.
Etims reconciliation by ensuring that output tax from sales and input tax is well captured in the system and at the store levels
Ensure all statutory; NHIF, NSSF, PAYE, VAT, WHT and Installment tax are filed and paid in a timely manner.
Ensure that cash is banked daily and records updated on Cashbook and perform monthly merchants’ reconciliations
Analyze sales trends and variances (sales contribution per tender-type
Liaison to all banks and other cash related third parties
Enhancing a good relationship with our suppliers and both internal and external customers. Collaborate with cross-functional teams to streamline financial processes.
Ensure that Fixed asset register for Company is well maintained and all assets are tagged and optimally insured.
Support budgeting, forecasting, and variance analysis for the company.

Key Skills

Decision making: Willingness and ability to make big picture decisions that are in the best interest of the entire company. Ability to appropriately review data and come to conclusions.
Problem solving: A problem-solving mindset to any challenging situation.
Shared leadership: Commitment to working in teams. Proven ability to successfully work in a highly cross-functional matrix environment.
Agility: Ability to work in a fast-paced environment and adapt to rapid change, including the ability to deal with shifting priorities.
Strong team player: able to gain trust, respect and confidence quickly and effectively
Creative: An innovative thought process.
Enthusiasm: Energy and determination to achieve results

Qualifications & Experience

Bachelor’s Degree in Finance related Field
CPA Part III
5 Years’ experience, preferably in retail.
Strong proficiency in accounting software (e.g., Quick Books, any ERP) and Excel.
Excellent understanding of IFRS and local accounting standards.
Added Advantage: Experience or familiarity with accounting regulations and tax frameworks in Rwanda and Uganda or Previous work exposure in multi-country retail operations.