Administrative Assistant at Amref International University
Job Description
Main purpose of the job
The Administration Assistant will provide proactive,
efficient, effective, and confidential service in support of the Registrar
Academic Affairs. This role will involve managing a diverse range of
responsibilities, including diary management, correspondence, document
preparation, event coordination, and general office administration.
Key Responsibilities:
Key Areas
Secretarial/ Administrative support
Deliverables:
- Provide
secretarial support to the Registrar Academic Affairs, including
management, making travel arrangements, Telephone enquiries, drafting
correspondence, managing filing systems, version control of policies,
contacts and record keeping;
- Professional
engaged in the work of AmIU and its continuing priorities through a
continuing understanding of the business context;
- Examine
material/correspondence for the Registrar Academic Affairs and co-ordinate
responses, acting as required and prioritizing and anticipating action
required and preparing routine responses;
- Ensure
Registrar Academic Affairs is appropriately briefed for internal and
external engagements
- Act as
secretary to the Registrar Academic Affairs meetings (internal and
external), working with the Chair to proactively provide timely agenda and
minutes and appropriate follow-up;
- Utilize
the AmIU information management systems to provide reports as appropriate,
including assisting with reports and data concerning finance and student
records
- To
collate and analyze data, including conducting internal and sector- wide
research, supported with appropriate data analysis that provides the
Registrar Academic Affairs with accurate and meaningful information.
Customer/Teamwork
Deliverables:
- To be
the first point of contact for the Registrar Academic Affairs’ office
- Receive
and dispatch information from/to students concerning admissions, class
attendance, examinations and graduations
- Manage
and develop the Registrar Academic Affairs external communications with
local, national and internal stakeholders
- Manage
the internal communication from the Registrar Academic Affairs’ office
- Work
with relevant AmIU offices in managing and organizing VIP visits,
including lectures, graduation and liaising with marketing and
communication as appropriate
- Arrange
and provide hospitality for visitors.
Planning and Organization
Deliverables:
- Manage
the day-to-day functioning of the Registrar Academic Affairs’ office
- Work
with the Registrar Academic Affairs to ensure deadlines are met, prompting
action as required
- To
liaise and prepare for meeting with external contacts and stakeholders and
collaborative partners
- Undertake
any other duties pertinent to the post that might be requested at any
time.
- Draft,
edit, and proofread correspondence, reports, and presentations on behalf
of the Registrar Academic Affairs.
- Respond
to inquiries and requests in a timely and professional manner.
- Manage
incoming and outgoing correspondence, ensuring timely delivery and
follow-up.
- Documents
development, prepare and format documents, presentations, and reports
using Microsoft Office Suite and other relevant software
- Handle
travel arrangements, including booking flights, accommodation, and visas.
- Provide
administrative support to other staff members as required, manage
Registrar Academic Affairs research portfolio
- Maintain
confidentiality of sensitive information.
Qualifications
Education & Professional Qualification
- A
relevant bachelor’s degree from a recognized University.
- Certificate/
diploma written communication skills is an added advantage.
Experience
- At
least six (3) years’ experience in academic administrative work in a
university/college.
- Experience
in taking and processing high level minutes; making reports
- Proficiency
in Microsoft office and adequate knowledge of databases
Skills, Attitudes & Competencies
- High
degree of sensitivity and confidentiality
- Exemplary
judgement and ability to work flexibly in a range of operations/strategic
settings
- Quick
thinker who thrives on maintaining high standards of operational
effectiveness even during times of extreme high pressure
- Ability
to re-prioritize and multi-task
- Strong
interpersonal
- Team
player
- Result
oriented; report writing skills
- Problem-solving
skills
Examinations Officer at Amref International University (AMIU)
Job Description
Main purpose of the job
The Examinations Officer’s main purpose is to guarantee
integrity, efficiency, and fairness in the examination and assessment system as
per the University policies. The Examinations Officer will oversee, coordinate,
and ensure the smooth, fair, and secure administration of examinations and
assessment processes. Acts as the link between academic departments, students,
and examination bodies.
Key Responsibilities
1. Management of Examinations
Responsible for the implementation and oversight of all
examination administrative functions:
- Prepare
examination timetables for students and staff, and process examination
calendars
- Publish
agreed timetables and issue circulars to staff on examination timelines
- Brief
candidates on examinations in accordance with University rules and
regulations
- Procure
examination materials in good time
- Receive
moderated examination drafts and marking guides
- Organize
examination papers and stationery before and after examinations
- Manage
the distribution of exam papers and materials to invigilators
- Supervise
and oversee the conduct of examinations, ensuring compliance with
University rules and regulations
- Manage
all online examination processes
- Handle
the invigilation team and deal with any problems that may arise during and
after examinations
- Ensure
completed exam papers are secure in the exam store or database
- Serve
as the first point of contact for the Examinations office
2. Assessment and Results Management
- Manage
the examination entry process and coordinate marking, moderation, and
submission of results
- Verify
results in the system and ensure all marks are accurate and on time as per
internal and external examiners
- Liaise
with examination boards and relevant staff in relation to internal and
external assessments
- Make
approved amendments to examination results
- Manage
arrangements for timely issue of examination results to candidates
- Address
student enquiries on examinations and escalate to relevant stakeholders
for resolution
3. Certificates and transcripts
- Process
and Certificates and transcripts of graduates
- Issue
certificates and transcripts to graduated students
- Maintain
safe custody and records of all issued certificates and transcripts
- Maintain
electronic copies of all issued certificates and statements of results
- Coordinate
the processing of transcripts/result slips of students
4. Record Keeping and Data Management
- Maintain
and update information held on University database systems relating to
assessment and examinations
- Set up
and maintain archive files and historical data relating to assessment and
examination results
- Maintain
records of students’ academic progression
- Maintain
and manage student records, particularly in the student management system
5. Student Services
- Facilitate
student admission and registration processes
- Coordinate
all matters pertaining to graduation of students
- Coordinate
the preparation of students’ academic performance statistics to assist in
decision-making regarding student performance
6. Advisory and Support
- Advise
the Head of Department on all matters relating to examinations in the
department
- Take
minutes in the Examination disciplinary committee
- Any
other relevant duties as may be assigned by the supervisor
Qualifications
Education & Professional Qualification
- A
relevant Bachelor’s degree from a recognized University.
Experience
- At
least six (3) years’ experience in academic administrative work in a
university/college.
- Having
worked in an examination office and aware of examination processes
- Proficient
in computer applications packages and examination management systems and
databases
Skills, Attitudes & Competencies
- High
degree of sensitivity and confidentiality
- Exemplary
judgement and ability to work flexibly in a range of operations/strategic
settings
- Quick
thinker who thrives on maintaining high standards of operational
effectiveness even during times of extreme high pressure
- Ability
to re-prioritise and multi-task
- Strong
interpersonal
- Team
player
- Problem-solving
skills
Your application should include a cover letter detailing why
you are the best fit for this position and your CV with relevant skills and
experience. The closing date will be 30th December 2025.
Tutorial Fellow – Obstetric/Midwifery Nursing
Job Description
We are excited to share that this role involves guiding,
nurturing, and overseeing the fantastic nursing and midwifery programs at our
University! This includes a wide array of activities such as engaging teaching
and training sessions, innovative curriculum development, and dynamic research
and fundraising initiatives. You’ll play a pivotal role in sharing knowledge
and supervising our diverse programs while ensuring that our students receive
top-quality education that meets the high standards set by regulatory bodies.
Reporting directly to the Head of Department, you’ll contribute to achieving
key performance indicators and help drive the University’s inspiring mission
and vision forward. Your enthusiasm and dedication will genuinely make a
difference!
Clinical Instructor – Nursing & Midwifery Sciences
Job Description
We are excited to enhance experiential learning within
clinical settings by ensuring that students are effectively placed and receive
dedicated support at various facilities. The Clinical Instructor will
collaborate closely with the Program Coordinators to fulfil their
responsibilities while actively contributing to the department’s key
performance indicators and the university’s overarching mission and vision.
Together, we can create a vibrant and enriching learning environment for our
students.
Senior Lecturer – Medical Surgical Nursing
Job Description
We’re excited to develop, manage, and monitor our Nursing
and Midwifery Sciences programs at the university! Our dedicated lecturers play
a crucial role in delivering high-quality teaching that aligns with our
university’s strategy and values. They not only engage in innovative practices
but also participate in research, connect with the community, and foster
valuable partnerships. The Senior Lecturer – Medical Surgical Nursing will
collaborate closely with the Head of Department, contributing to our
department’s key performance indicators and helping us achieve the university’s
inspiring mission and vision. Together, we can make a positive impact in the
field of nursing and midwifery!
Tutorial Fellow – Medical Surgical Nursing
Job Description
Our mission is to foster an enriching environment within the
Department of Nursing and Midwifery at the University, where we can develop,
manage, and monitor impactful programs and initiatives that enhance the
learning experience. Reporting directly to the Head of Department,
the Tutorial Fellow will play a crucial part in achieving our
department’s goals, contributing meaningfully to the University’s mission and
vision. We are eager to welcome someone with passion and dedication to make a
positive difference in our educational environment!.
Senior Lecturer – Obstetric/Midwifery Nursing
Job Description
The goal is to enhance and oversee the Nursing and Midwifery
Sciences programs at our university. Our dedicated lecturers deliver top-notch
teaching aligned with the university’s mission. They engage in innovative
practices, research, and community partnerships. The Senior Lecturer –
Obstetric/Midwifery Nursing will work closely with the Head of
Department to meet performance targets and contribute to the university’s
vision, making a significant impact in the field and inspiring future nursing
and midwifery professionals.
Project Coordinator – MAPS at Amref International University (AMIU)
Job Purpose:
The Project Coordinator, under the supervision of the
MAPS Principal Investigator, will work closely with other MAPS staff and
regional partners to achieve the planned activities and associated objectives.
The Project Coordinator will plan, coordinate and implement MAPS project
activities in Kenya. He/she will work to ensure that all the project activities
are implemented per the university’s mission and strategic objectives and as
per the European Union guidelines, procedures and principles.
- Plan,
organise, coordinate, and implement the overall regional activities of the
MAPS project, including supporting research activities, coordinating
post-graduate scholarships and related activities, organising and planning
conferences/webinars and so forth.
- Support
other staff in coordinating the overall project implementation and ensure
that MAPS project activities in Kenya are implemented in accordance with
the relevant policies, procedures, and operational guidelines.
- Conduct
quarterly reviews of work plans and budgets and submit work plans and
progress reports using project indicator data per the Monitoring and
Evaluation team guidance.
- Coordinates
and ensures the implementation of recommendations by the MAPS Technical,
Program, M & E, Finance, and Administration units.
- Fosters
solid partnerships and builds networks with the Regional partners,
including local health institutions and other relevant stakeholders and
the community, in advancing the MAPS objectives and KPIs.
- Represents
Amref International University at relevant technical & managerial
meetings in the region and promotes partnerships and networking
- Maintaining
activity calendars
- Mentoring
postgraduate students
- Perform
other related duties as required by the Principal Investigator-MAPS
project and the University
Qualifications
- PhD in
clinical/counselling psychology
- Registered
by the relevant professional body
Experience
- PhD or
equivalent degree qualification (or a Master’s degree qualification in
special cases) in the relevant area from recognized/accredited
university
- Four
years of relevant work experience in project coordination, or health
system strengthening in the region, OR 4 years teaching/mentoring
experience at university level
- Research
work experience and four equivalent publication points
- Familiarity
with migration and refugees principles and best practices
- Strong
facilitation, problem-solving, and stakeholder engagement skills
- Strong
analytical and writing skills
- Well-developed
networking and interpersonal skills;
- Ability
to perform and prioritize multiple tasks.
- Computer
proficiency in MS Office applications and technology-assisted
communication techniques.