Jobs Vacancies at United Nations Office for Project Services (UNOPS)

Ethics Specialist, Training (Retainer) at United Nations Office for Project Services (UNOPS)

Implementation of ethics training, outreach and awareness-raising activities

• Contribute to the conceptualization, development and improvement of the Ethics Office training, outreach and awareness-raising material, ensuring material is adapted to the local or office specific settings.
• Support the scheduling of training sessions based on demands from the offices, needs identified by the Ethics Office and other considerations.
• Deliver in-person and virtual ethics training, outreach and awareness raising activities. 
• Deliver training in at least two UN official languages.
• Specifically, deliver a number of “Ethics starts with me” trainings (sessions from 1.5 to 3 hours, virtual and in-person).
• Conduct assessments of the impact of the training and outreach activities, analyse results and propose improvements based on lessons learned. 
• Liaise Partner with relevant stakeholders to boost engagement and impact, including Internal Communications, regional focal points, Culture ambassadors, etc. 
• Advise on and contribute to further effective ways to promote the Code of Ethics Ethics starts with me, UNOPS’ ethical commitments and ethical decision making, as well as raising awareness about conflicts of interest issues and adherence to ethics-related policies and initiatives.

Education

• Advanced university degree (Master’s degree or equivalent degree) in a relevant field such as education, adult learning, sociology, communication, law, social sciences, human resources, corporate ethics or related field is required.
• A combination of a Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Experience

• Minimum 5 years of experience in organizational ethics, OR training development and delivery, adult learning, communications or related field in a multicultural and/or international work environment.
• Experience with delivering training, outreach and awareness-raising in an ethics function is desirable.

Read More & Apply

Ethics Advisor, Case Management (Retainer) at United Nations Office for Project Services (UNOPS)

Case management in relation to cases of protection against retaliation under guidance of the Director of the Ethics Office

• Conduct preliminary (prima facie) reviews of whistleblower protection against retaliation cases, including speaking with reporters and other relevant parties and examining submitted documentation, requiring in-depth understanding of the UNOPS regulations, rules and policies as well as the international administrative legal framework and jurisprudence.
• Recommend and draft requests for measures to safeguard reporters’ interests while the review is ongoing.
• Where the preliminary review results in a determination of no prima facie retaliation, draft a formal memorandum to the reporter outlining the legal reasoning and analysis for the determination.
• Where the preliminary review results in a determination of prima facie retaliation, draft a formal memorandum to the Internal Audit and Investigations Group (IAIG), mandated to undertake the investigation into the retaliation allegation, detailing the allegations and conclusions.
• Upon receipt of the investigation report, make an independent review of the report and related to documentation, make a final determination of the case, and inform the reporter of the outcome.
• Draft recommendations on managerial intervention or corrective measures, where appropriate.
• Ensure and promote consistent ethical advice and compliance with ethics-related policies, especially the ones related to whistleblowing mechanisms and retaliation through the provision of advisory on sensitive cases.
• Consult and liaise with stakeholders, including Senior stakeholders as applicable, during the implementation phase of the revised whistleblower mechanism.
• Contribute to improving standard operating procedures and internal policies related to handling of protection against retaliation requests.

Education

• Advanced university degree (Master’s degree or equivalent degree) in a relevant field such as law, criminology, social sciences, public administration, human resources, investigations, corporate ethics or related field is required.
• A combination of a Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Experience

• Minimum 7 years of experience in organizational ethics, OR law is required, including in either corporate compliance, personnel misconduct, investigations, employee relations or other ethics-related areas
• Experience with legal or ethics-related document drafting and analysis is required

Read More & Apply

Gender Specialist (Buildings Design and Construction Focus) at United Nations Office for Project Services (UNOPS)

Functional Responsibilities

Under the direct supervision of the Project Manager, the Gender Specialist (Building Design and Construction Focus) will be responsible for the following duties:

Design Review and Input:

• Review architectural designs and construction plans to ensure they are gender-responsive and address the specific needs of women and girls, including safety, privacy, accessibility, and cultural sensitivity.
• Provide recommendations on design modifications to enhance the safety and security of the shelters, considering factors such as lighting, visibility, privacy, security and access control.
• Advise on the selection of materials and technologies that are appropriate for women’s needs and preferences.

Construction Monitoring and Supervision (Subject to needs):

• Monitor construction activities to ensure that gender considerations are being implemented effectively.
• Conduct site visits to assess the quality of construction and identify any potential gender-related issues.
• Provide guidance to contractors and construction workers on gender-sensitive construction practices.

Community Engagement and Consultation:

• In coordination with UN Women, facilitate consultations with women and girls in the affected communities to gather their input on the design and construction of the shelters.
• Ensure that the voices of women and girls are heard and that their needs are reflected in the final design.

Capacity Building and Training:

• Develop and deliver training programs for project staff, consultants and contractors, on gender equality and gender-sensitive construction practices.
• In coordination with UN Women, promote the participation of women in the construction workforce.

Reporting and Documentation:

• Prepare regular reports on the integration of gender considerations into the project.
• Document best practices and lessons learned for future projects.

Coordination and Collaboration:

• Work closely with UN Women and other partners including but not limited to the Ministry of Family and Social Services to ensure a coordinated approach to gender mainstreaming.

Impact of results:

The Gender Specialist’s contributions will directly impact the quality and effectiveness of the women’s shelters. By ensuring that the shelters are designed and built to meet the specific needs of women and girls, the specialist will contribute to their safety, security, and well-being. The specialist’s work will also promote gender equality and women’s empowerment in the affected communities.

Education:

• Advanced university degree (master’s or equivalent) preferably in gender studies, architecture, engineering, or a related field.
• Bachelor’s degree in related discipline in combination with additional 2 years of relevant work experience may be accepted in lieu of an advanced university degree.

Experience:

• Minimum of 5 years of experience working on gender equality and women’s empowerment issues in the construction sector is required.
• Experience in designing and implementing infrastructure projects for survivors of violence against women and girls, with a focus on gender-sensitive construction is desirable
• Experience working with international organizations or NGOs is an asset.
• Experience working in Türkiye or similar cultural contexts is an advantage.

Read More & Apply

Communication Specialist (Hygiene Retainer) at United Nations Office for Project Services (UNOPS)

Under the direct supervision of the Project Manager, the Communications Specialist will support the development of a comprehensive and context-specific Communication Plan that will guide the overall hygiene campaign implementation. The role involves both a month of remote work and one in-country mission of approximately one month, during which the specialist will conduct field consultations and coordinate closely with stakeholders.
Design and deliver a Communication Plan, including:

• Definition of culturally appropriate and inclusive key messages;
• Identification of target groups and outreach strategies;
• Customization of communication channels for each group (e.g., schools, churches, clinics, market audiences);
• Development of a time-bound implementation schedule;
• Definition of monitoring framework linked to behavior change indicators.

Stakeholder Engagement and Field Collaboration

• Conduct consultations with Water PNG, community representatives, teachers, health workers, youth and women’s groups, and local authorities to inform the development of inclusive messages and formats.
• Integrate GEDSI (Gender Equality, Disability and Social Inclusion) considerations across the plan, including through visuals, language, and access to materials.
• Ensure consistency of messaging with broader WSSDP and national hygiene objectives.

Knowledge Products and Guidance

• Review and advise the Implementing partner (IP) on the design of outreach materials including posters, banners, outreach message and videos.
• Review and provide inputs on the training booklet and the methodology of the activities implemented by IP to ensure maximization of outreach and behavioral change impact
• Recommend clear instructions for trainers, teachers, and implementing partners on how to deliver and contextualize key messages in training and public sessions.

Coordination and reporting

• Provide periodic updates to the UNOPS team and contribute to donor reporting as required.
• Submit a draft Communication Plan after fieldwork, followed by a final version incorporating feedback from stakeholders.

Education:

• Advanced university degree (Master degree or equivalent) in communications, journalism, public relations or another relevant field is required.
• A Bachelor’s degree in the above disciplines and in combination with additional two (2) years of relevant experience may be accepted in lieu of a master’s degree.

Experience:

• Minimum five (5) years of experience designing and implementing communication strategies for public health, WASH, or behavior change initiatives;
• Demonstrated experience applying GEDSI-sensitive approaches in communications is required;
• Experience in developing, disseminating, and monitoring the reach of knowledge products, social media content, and articles for grassroots level audiences is an asset.
• Experience working with graphic design and video production, and familiarity with creating slide decks, info sheets, social media content, and other standard communication products is desired.
• Understanding of local contextual knowledge in Papua New Guinea is an advantage.

Read More & Apply

Procurement Associate (Homebased Retainer) at United Nations Office for Project Services (UNOPS)

Transactional Procurement Support services
Administers a range of transactional-procurement support activities, ensuring compliance with UNOPS rules, regulations, policies and strategies, focusing on achievement of the following results:

• Incorporation of necessary steps to embed sustainability in the procurement process.
• Completeness of submissions to the Contract and Property Committees (CPCs).
• Completeness of documentation for preparation/processing of Purchase Orders, Contracts, LTAs or their Amendments.
• Provision of requested research/data on market supply by conducting routine market research to determine sources of supplies, using the United Nations Global Marketplace, and other external sources.
• Set-up/enhancement and maintenance of the local supplier database, ensuring regular update of data.
• Information databases, all procurement files and records are updated and maintained.
• Status reports generated, as required.
• Availability of all supporting documents for audit and review purposes.

 Procurement planning, requisitions and sourcing 
Administratively and technically supports the office’s planning, requisitions/procurement and sourcing support processes, focusing on achievement of the following results:

• Collaboration with project personnel and Managers in the preparation of their procurement plan, awarding, administering and monitoring of all matters related to procurement for the given geographical area/project activity.
• Maintenance and update of procurement monitoring processes for projects and provision of feedback on purchase orders to the requesting office.
• Provision of proposals to the requesting entity on modes for providing goods, works and services, including procurement deadlines for each stage.
• Review of requisitions for completeness.
• Preparation of proper and complete specifications for equipment and materials, Job Profiles and Statement of Works for the preparation of RFP, RFQ and ITB, ensuring clearance/approval by respective units of the requests.
• Constant liaison with vendors and consignees until safe delivery of goods is achieved. 
• Drafting of letters, memoranda, faxes, email, etc.; monitoring of progress and liaison with vendors during the entire procurement cycle; investigation and resolution of post-order problems and progress reports on procurement matters.
• Oral/written responses to queries from projects, clients, companies, etc., regarding procurement related matters.
• Preparation of monthly reports on procurement matters.
• Liaison with the logistics unit or projects on receipt of goods, equipment and services in view of obtaining proper delivery report, RIR (Receipt and Inspection Report), or relevant certificates and that proper inventory is taken.

Bidding and tendering processes
Undertakes or supervises technical support  to  bidding and tendering processes, focusing on the achievement of the following results:

• Preparation of shortlists of suitable contractors/suppliers for purchases of value over designated amounts for approval of the designated officer.
• Preparation and issuance of EOI, RFQ, ITB, RFP or other tender documents as required, ensuring their conformity with UNOPS approved templates or seeking legal clearance in case of required adjustments.
• Together with the requesting programme/operations clients, support review and evaluation of bids or proposals received and preparation of analysis for less-complex, contract awards and for submission to the CPC or other statutory designated body.
• Preparation of CPC, or designated body, submission together with the requesting programme/operations component.
• Organizing of CPC (or designated, statutory body) meetings as may be required, and circulating at least 24 hours in advance documents for review. 
• Maintenance of records of the CPC or designated statutory body.

Contract administration
Supports efficient contract administration, focusing on the achievement of the following results:

• Follow-up signing of contracts by vendors.
• Obligation of funds in the Enterprise system and obtaining of appropriate signatures for approval;
• Dissemination of contract advertisement and awards.
• Maintenance of contracts and filing system.
• Maintenance of databases/rosters of best suppliers, contractors and service providers, activities and statistics.

Knowledge building and knowledge sharing

• Organizes, facilitates and/or delivers training and learning initiatives for personnel on procurement.
• Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in procurement.
• Collects feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
• Undertake routine follow up action on procurement QA or Knowledge Management issues on behalf of the supervisor and inform the supervisor of status.

Impact of Results

The effective and successful achievement of results by the Procurement Associate affects the performance of major aspects of the relevant business unit/s, project activities, procurement and contract management support services, impacting the timely and effective implementation of the respective services and deliverables.  This ensures client satisfaction and promotes the image and credibility of UNOPS as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education:

• Completion of secondary school is required. 
• First University Degree in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, or related areas is desirable but not required. 
• Relevant certification in procurement and supply chain management (CIPS or similar) is a distinct advantage.

Experience:

• A minimum of six (6) years of relevant experience in providing procurement support services in national and/or international public or corporate organizations is required.
• Experience in working with a range of stakeholders in developing countries is desirable.
• Some experience in UN system organizations is desirable.
• Proficiency in computers and office software packages (Google Suites) and experience in handling of web-based management systems is required.
• Experience in use of Enterprise systems, including OneUNOPS, is desirable.

Read More & Apply

PAF Support Senior Associate, NDC Partnership – Retainer, Homebased (Readvertisement) at United Nations Office for Project Services (UNOPS)

PAF WINDOW 1

• Regularly update the PAF Window 1 guidance note to reflect any process or requirement changes, ensuring the latest version is accessible and readily available to staff and hosts. 
• Centralize process questions, general queries and other clarification requests and provide timely responses and guidance, liaising with others in the team and relevant hosts’ personnel as needed. 
• Ensure that the PAF Window 1 Monday board is up to date, engaging the Country Engagement team when information is missing or needs to be revised / clarified. 
• Collect information on the status of each request (e.g., advertisement stage, interview stage, written test stage, etc.), identifying delays, challenges and bottlenecks when they arise. 
• Assist with the monitoring of timely submission of facilitators’ quarterly Country Engagement Update Reports.
• Support in compiling reports quarterly of progress in their submission and auditing their availability in the External SharePoint
• Provide regular, consolidated reports to the PAF Program Manager on request processing status, flagging any delays or challenges that demand action / troubleshoot.
• Support the Program Manager in presenting consolidated information for approval and decision-making on all requests.

PAF WINDOW 2

• Assist the Country Engagement team in preparing requests for Calls for Proposals (CFP), including providing guidance on templates, processes, timelines, and eligibility.
• Support the management of CFP data collection templates, ensuring that the latest changes are reflected and that requests for clarification are addressed by relevant staff.
• Help consolidate draft CFP guidance documents, working closely with both hosts to ensure requirements are accurately reflected in invitations to submit proposals and other relevant annexes/documents.
• Pre-populate proposal submission templates with information on all requests included in CFPs.
• Assist in organizing information sessions for implementing partners before each CFP launch, including consolidating materials (slides, talking points, etc.) and handling logistics (attendance, recordings, follow-up emails).
• Manage the collection of queries from partners during the proposal preparation stage, liaising with Country Engagement staff to provide timely responses.
• Support outreach to NDC Partnership members by coordinating organizational assessments for PAF funding eligibility, centralizing the collection of relevant documents, and addressing clarifying questions.
• Assist in coordinating Evaluation Committees (ECs), including assembling committee members, tracking progress, and ensuring timely scheduling.
• Support information sessions for EC members, consolidating materials and managing logistics.
• Distribute proposal packages and communicate key requirements and deadlines to EC members.
• Track EC progress, flagging delays and bottlenecks to the Program Manager.
• Compile and prepare Evaluation Summary Reports.
• Inform partners of EC decisions and clarify next steps.
• Assist in preparing and coordinating Scopes of Work (SOW), including pre-populating documents, circulating drafts, and addressing clarifications.
• Track the status of SOWs, troubleshooting as needed and supporting coordination calls.
• Facilitate grant preparation by compiling submission packages and coordinating with hosts.
• Support partners in navigating grant setup, addressing challenges, and ensuring key conditions are defined.
• Support Reasonable Cost Assessments (RoCs): Monitor budgets in grant proposals and verify their consistency with prevailing market rates.
• Ensure all evaluations are properly documented and securely stored in compliance with PAF’s information-sharing protocols.
• Grant Setup:
• Track the grant processing timeline, flagging delays and updating relevant teams.
• Maintain grant records, ensuring agreements are correctly stored and tracked.
• Support the peer review of grant agreements in coordination with relevant teams, assist with Grant Support Agreements (“GSAs”), UN to UN Agreements, and other PSC documents using approved templates to ensure compliance with UNOPS legal and financial rules.
• Ensure grant agreements and supporting documents are stored and organized in PAF’s document management systems.
• Monitoring & Reporting:
• Monitor grant implementation, tracking payments, centralizing partner concerns, and escalating issues when needed.
• Assist the PAF Team in compiling quarterly country update reports based on IPs’ progress reports.
• Update and maintain PAF’s monitoring and reporting tools (e.g., SharePoint, deliverables library, Monday board).
• Assist with scheduling and note taking in the coordination calls with IPs after quarterly reports’ review. 
• Grant Closure:
• Support project closure by ensuring required documentation is in place and coordinating with relevant teams
• Ensure all required deliverables are submitted and documented during the grant closure process. Follow up with IPs when missing deliverables. 
• Codify and archive relevant folders, documents, and deliverables in line with PAF’s information-sharing practices.

General Support:

Coordination and Facilitation:

• Provide ad hoc support to the PAF Manager in assisting the PAF’s Core Team in coordinating processes, scheduling calls, facilitating discussions, and note-taking.

Communication Material Preparation:

• Assist in the preparation of reports, presentations, and other communication materials for internal and external stakeholders.

Additional Duties:

• Perform other duties as assigned by the PAF Manager to support procurement and grants management processes.

Education: 

• Secondary school (High School or equivalent) with a minimum of 7 years of relevant experience is required.
• Master’s degree, preferably in international development, economics, finance, project management, procurement or a related field, with 1 year of experience is desired. 
• Bachelor’s degree in related discipline in combination with an additional 3 years of relevant work experience may be accepted in lieu of a secondary school diploma.

Experience

Required

• With a high school diploma, a minimum of 7 year of relevant professional experience (or more, depending on the academic credentials) in the field of supporting project implementation and delivery activities, is required.
• Experience in project management, operations management, monitoring and reporting preferably at international organizations.
• Experience in Grant Management.
• Proficient use of Microsoft Office/Google Suite is required with an emphasis on Excel.

Read More & Apply