Analyst, Early-Stage Finance (ESF) at FSD Africa
Job Details
Market Research & Analysis
Support pillar strategy by conducting market research,
managing pillar knowledge and ensuring the availability of high-quality data
and information to inform decision-making:
- Collaborate
with the pillar team to align pillar research and partnership agenda with
FSD Africa’s broader objectives and research priorities.
- Develop
a research plan with clear methodologies and timelines, leveraging sources
such as industry reports, expert interviews, and databases.
- Conduct
regular market research on all aspects of Africa’s early-stage financing
ecosystem, including trends, gaps and opportunities, as well as bespoke
research priorities as required.
- Contribute
to the development and maintenance of a robust digital knowledge and
partnership management system to ensure relevant data is easily accessible
and actionable.
Programme Development Support
Produce analyses to support the identification and design
of pillar programming:
- Collaborate
with the ESF team, other pillars/Centre of Excellence and cross-functional
teams to understand ESF analysis needs.
- Conduct
research and analysis to identify and assess the viability of project
opportunities, drawing from a range of sources and adhering to best
practices in research methodology.
- Produce
insightful research outputs (e.g. databases, reports, position papers,
slide decks) tailored to team needs, enabling informed project decisions.
- Collaborate
with cross-functional teams to support project proposal development
through to project approval, leveraging research and analysis to
contribute to new initiatives.
Programme Management Support
Provide support to the ESF team in monitoring,
evaluating, and managing ESF projects to ensure successful outcomes:
- Review
and analyse implementing partner narrative and financial reports, ensuring
alignment with project objectives and tracking development impact and EDI
performance metrics.
- Support
risk assessment and monitoring processes for all projects, identifying
challenges and proposing mitigation strategies.
- Participate
in project progress meetings, taking minutes and following up on agreed
actions and research as required.
- Support
ESF team in management of relationships with implementing partners,
external consultants and other stakeholders.
- Assist
in enhancing reporting templates, processes and dashboards to improve data
collection and decision-making across the pillar.
Communications & Content Development
Develop content to communicate insights, research
findings, and project outcomes both internally and externally:
- Support
the pillar team in the creation of blogs, reports, slide decks and other
materials to share key insights on the early-stage financing ecosystem and
highlight the pillar’s work.
- Contribute
to the creation of knowledge-sharing materials for dissemination to
internal and external stakeholders.
Qualifications and Education
- Bachelor’s
Degree in relevant subject and 2 years of experience or Higher Diploma in
relevant subject with 3 years of experience
- Excellent
skills in written and spoken English
Essential Experience, Knowledge, and Skills
- At
least 1 year of experience as an Analyst conducting market research and
analysis.
- Demonstrated
knowledge in Africa’s early-stage financing, including supply, demand and
trends.
- Track
record of effective project management with experience of using relevant
tools or trackers
- Solid
understanding of good research practice with a track record of undertaking
quality research, analysing and processing data effectively, evaluation
and report production
Officer, Procurement at FSD Africa
KEY RESPONSIBILITIES AND ROLE REQUIREMENTS
Planning & Program Support
Work with the procurement team and
heads of the departments to collect, review and
incorporate user needs in the procurement plan
ensuring they are in line with FSD Africa’s work plan and
budget resulting in the implementation of a proactive and responsive
procurement plan:
- Assist
with collection of procurement
needs for inclusion in the procurement
plan; review
earlier procurement plans and budgets of FSD Africa
to ensure that repeat procurements
are minimal as well as considering opportunities for enhancing
cost-effectiveness through bulk purchases.
- Assist with consolidation
of identified procurement needs and develop a draft
annual procurement plan that supports FSD Africa’s business
plan.
- Work continually to improve and enhance the level of customer service provided to staff
and partners
- Participate
in evaluation of bids and provide professional guidance.
Vendor Identification & Evaluation
Participate in the process of identifying suitable and
appropriate vendors that meet the needs and requirements of FSD Africa:
- Collaborate
with project leads to develop and apply objective criteria for supplier
selection & pre- qualification (during generation of ToRs and EoIs)
and issue tender documents to bidders
- Coordinate
receipt of proposals and evaluation pack for the panel, consolidate
proposal assessments and share outcome with panellists in accordance with
procurement policy provisions and best practice
- Perform
vendor creation and ensure proper maintenance of the vendor register
- Carry
out market research on potential suppliers and vendors to ensure that the
database of FSD Africa vendors includes new entrants in the market
- Manage
the pre-qualification process in a transparent manner to
attract the most appropriate suppliers for frequently procured item.
- Conduct
due diligence screening on selected pre-qualified vendors to mitigate
risk,
- Manage
vendors professionally, ensure contract closures are done and provide
feedback to improve their performance.
Procurement & Asset Disposal Management
Support the procurement and purchasing process in a
proactive and transparent manner to achieve best value for money and enable FSD
Africa to meet its objectives:
- Review
received procurement authorisation requests for completeness, accuracy and
relevance in line with FSD Africa’s procurement plan.
- Develop
a relevant and appropriate RFP/RFQ in line with scope of work/ TORs for
the sourcing of suppliers of goods/services; facilitate the evaluation
process according to and in line with the organisation’s policies and
procedures.
- Recommend
relevant and appropriate methodology of sourcing in line with approval
thresholds to identify the most suitable supplier/ vendor.
- Work
with the relevant departments to prepare assets for disposal and assist
with convening of asset disposal committee meetings.
- Assist
in educating suppliers so that they comply with FSD Africa’s procedures
and provide proper documentation to ensure timely payments are made.
Accountability & Compliance
Ensure that FSD Africa’s Procurement Policy and
procedures are adhered to and are in accordance with best practice:
- Assist
maintain the tracker for contracts, ensuring details are up to date.
- Strengthen
institutional capacity
- through
development of procurement tracking tool and weekly procurement dashboards
for status reporting of procurements.
- Support
audits, ensuring that any corrective actions relating to procurement are
closed out in a timely manner.
Contracts & System Development
In collaboration with procurement team, ensure
service contracts are clearly defined and legally binding to maintain a high
level of service delivery:
- In
liaison with project managers, engage vendors in contract negotiations to
ensure that FSD Africa gets best value for money and that terms and
conditions are clear and acceptable to both parties before contracting.
- Ensure
that all KPIs are captured and updated in Enterprise Resource Planning
(ERP)
- Develop
service contracts in line with agreed recommendations as defined and
agreed at the end of the evaluation and selection process.
- Contact
and inform vendors of contract awards and project plans (start end date,
milestones, deliverables, contract KPI’s, focal point person)
- Monitor
validity of issued contracts ensuring that the relevant notifications are
communicated to the contract focal point person raising awareness for
completion
Carry out any other duties or special assignments as
assigned by the Management
COMPETENCIES
Competencies describe the key behaviours that drive success
in all of FSD Africa roles, regardless of technical specialism. They have
been derived from systematic research correlating performance with personal
attributes.
Competency Levels
- Level
1: Basic
- Level
2: Foundation
- Level
3: Specialist
- Level
4: Senior Specialist
- Level
5: Leading
Expert
- Level
6: Executive
PERSON SPECIFICATIONS
Qualifications and Education
- Bachelor’s
degree with 2 years or Higher Diploma with 3 years of experience in,
Procurement
and Supply chain management, logistics or business administration or any
other related field
- Full or
Partial qualification in Chartered Institute of Procurement & Supply
(CIPS).
Essential Experience, Knowledge, and Skills
- Minimum
2 years’ post-graduation experience in procurement management
- Demonstrate
excellent understanding of procurement processes, sourcing, and tendering
- Knowledge
of vendor management, contract administration, and supplier evaluation.
- Have
an appreciation of local and international procurement laws and
regulations
- Good
interpersonal, organisational, planning and teamworking skills
- Knowledge
of ERP/procurement systems preferably Microsoft Dynamic
- Excellent
skills in written and spoken English
- Strong
analytical and problem-solving abilities.
- Proficiency
in Microsoft Office