Trading Operator at Vivo Energy

Drawback, Refunds and rebates.

Supporting exports procedures and trucking all regulatory exports’ documentation.
Coordinate application of all regulatory approvals for all deliveries under drawback, refunds and rebate regimes.
Collating all support documents for drawback, refunds and rebate.
Computation, compilation and approval of all drawback, refunds and rebate vouchers for lodging with KRA.
Follow up of all claims through KRA system and reprocessing rejected claim.
Performance oversight role to the C&F on all issues related to exports, duty free deliveries, drawback, refunds and rebate processing.
Periodic reporting of exports, duty free deliveries, drawback, refunds as required from time to time.

Act a shore officer to oversee all relevant disport operations on behalf of Supply department.
Coordinate with Shipping agents to ensure efficient performance of their role.
Attend all VEK vessel pre-discharge meetings
Oversight role on discharge process to ensure no loss of time during discharge and that discharge is completed within the allocated window and intervene where need be.
Oversight role on computation of products discharged to ensure minimum losses and ascertain quantities that have been received in tank.
Participate in planning for optimal discharge to safeguard VEK interests.
Ensure efficient discharge changeover between different terminals.

Keep track of all VEK/SVLK Exports to ensure efficient clearance as per prevailing KPI.
Coordinate with all internal imports focal points to ensure no knowledge and process gaps and timely action by the focal points to alleviate clearance delays, demurrage and storage charges.
Performance oversight role to the C&F on all issues related to imports.
Support to all business Units in VEK and SVLK when declaring exports to ensure correct documentation.

Maintain daily communications with KRA to ensure no negative publicity related to compliance issues and if any raise it immediately with supervisor.
Action on all non-compliance issues raised by CSD immediately they are raised and get formal confirmations from KRA on close-out of each.
Monitor changes in the above regulatory environment and focal points on the best way to comply.
Conduct monthly reconciliation with KRA KOSF to ensure all imported products have been fully accounted for and captured in KRA records.
Reconciliation of all KRA demands from Customs Services Department to ensure close-out and formal communication of the same by KRA.
Monthly reporting of all outstanding KRA demands related to the role.

Daily follow-up of the C&F agents to ensure they deliver their daily duties.
Follow-up with C&F agents to ensure timely reporting and close-out of actions both raised in the reports and monthly KPI meetings.
Coordinate monthly KPI review meetings for the C&F agents.