Accounts Assistant at Kenya Community Support Centre
Job Summary
Reporting to the Program Accountant, the primary
responsibility of this position is preparation of financial documentation to
include implementation of KECOSCE Finance and related policies as well as
preparation and filing of final accounts including taxation, budgeting, asset
management, audits, and risk management,
Main Duties and Responsibilities:
The duties and responsibilities are:
- Review
and verify invoices and supporting documents for accuracy and
completeness.
- Prepare
payment vouchers and post transactions to journals, ledgers, and other
accounting systems.
- Ensure
compliance with procurement requirements of the organization.
- To
maintain and reconcile cash / financial accounts
- To
ensure proper accounting methods, principles and policies are being
followed
- To
complete and coordinate annual audits and provide recommendations for
improving procedures and systems for initiating corrective actions
- Ensure
timely processing of payments to vendors, staff, and statutory bodies.
- File
statutory returns including VAT, PAYE, NHIF, NSSF, and other relevant
taxes in compliance with laws and regulations.
- Assist
in payroll processing and related reconciliations to ensure timely and
accurate disbursement.
- Support
monthly and year-end financial closing processes, including accruals and
reconciliations.
- Prepare
and update expenditure reports, cash flow forecasts, and daily treasury
reports for management decision-making.
- Maintain
an accurate and organized filing system for audit readiness and
compliance.
- Provide
support during internal and external audits by preparing schedules and
availing required documentation.
- Participate
in budget implementation monitoring by tracking departmental expenditures
against budget lines.
- Support
the maintenance of the fixed asset register, including tagging,
verification, and updating asset movement.
- Assist
in identifying financial risks and contribute to the implementation of
internal control measures.
- Perform
other financial tasks and assignments as and when required which are
consistent with the position level in the organization.
Key Result Areas:
The job holder’s accountability areas are outlined as
follows;
- Timely
and accurate preparation of payment and journal vouchers.
- Efficient
tracking and reporting of expenditures, receivables, and payables.
- Accurate
submission of statutory returns and compliance reports.
- Quality
support in the preparation of financial and management reports.
- Support
in successful and timely audit processes.
- Maintenance
of an accurate fixed asset register.
- Contribution
to risk mitigation through adherence to internal controls.
Knowledge and Skills Required:
The job holder must possess;
- Holder
of B.com (accounts) degree, CPA Part I and Pursuing Part II and above
- Experience
is an added advantage though not a requirement for this position
- Thorough
knowledge and understanding of the accounting principles, practices,
standards, and laws & regulations
- Thorough
working knowledge of quick-books accounting software & databases
Core Competencies
- Effective
communication and interpersonal skills
- Proficiency
in analyzing and manipulating huge volume of data
- Good
interpersonal skills Excellent attention to detail and accuracy
- Ability
to meet deadlines
- Strong
organizational and time management abilities
- Ethical
conduct and integrity in handling financial information
- Continuous
learning mindset and adaptability to change