Internship | Job Vacancies at CIFOR | ICRAF

CIFOR-ICRAF is looking for a Special Call for Applications – Consultants Roster

Special Call for Applications – Consultants Roster

Overview

We are urgently seeking experienced consultants to support a dynamic program focused on transforming agrifood systems across Africa, with a strong emphasis on impact evaluation, monitoring, and learning (MEL). This program partners with leading organizations to generate evidence, assess outcomes, and strengthen capacities that drive sustainable and inclusive development. Consultants will be engaged on a rolling basis for specialized topics and must be available to start immediately. Applications are open until filled.

Duties and responsibilities

Sectors and Sub-sectors of Expertise Needed – experience in Africa is essential:

Climate and Environment

• Climate Adaptation Specialist
• Climate Mitigation Specialist
• Climate Impact Specialist
• Climate Change Specialist / Advisor / Analyst
• Climate Risk Analyst
• Climate Resilience Officer
• Sustainable Finance Specialist

Agriculture, Food Systems, and Livelihoods

• Agri-Food Systems Specialist
• Agribusiness / Agripreneurship / Entrepreneurship Specialist
• Apiculture (Beekeeping) Specialist
• Impact Assessment and MEL Specialist (focus on Agri-Food Systems)

Youth, Gender, and Inclusion

• Youth Employment Specialist
• Green Jobs Specialist
• Gender Advisor / Specialist
• Indigenous Knowledge Advisor (expertise in traditional knowledge systems, African cultural contexts, and community engagement)

Digital and Data

• Digital Economy Specialist

Education, Knowledge, and Experience Requirements

• Relevant degree(s) in related fields.
• Fluent spoken and written English; additional languages are a plus (specifically French or Portuguese).
• Proven experience working in multicultural, multidisciplinary teams, preferably in non-profit or development contexts.
• Experience in working in African countries
• Strong interpersonal and communication skills.
• Commitment to collaborative learning, knowledge sharing, and continuous improvement.
• Proven experience working in youth programs or related development initiatives is highly desirable.
• Strong interpersonal and communication skills, with the ability to collaborate effectively and foster knowledge sharing.
• Agility and the ability to respond quickly and effectively in fast-paced, urgent work environments are essential, as the work often requires rapid mobilization and adaptive action.

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CIFOR-ICRAF is looking for a Human Development Assistant

Overview

Under the supervision of the Senior Human Development Officer, this position provides crucial daily operation support for GRS recruitment and contracts like assisting with recruitment (posting jobs, scheduling interviews), coordinating orientation/probation/separation, contract management, staff records management, and acting as a point of contact for GRS contract inquiries, ensuring confidentiality and accuracy across all HD functions. While ensuring that delivery of services is done with high quality, accuracy and consistency with HD policies and procedures.

Duties and responsibilities

Recruitment and Orientation:

• Advertising & placement – upload approved adverts onto the CIFOR-ICRAF recruitment platform.
• Download applications arranging them in an easier way for longlisting. Proposed at least 20 applications as the initial longlist for SHDO review.
• Track and update the recruitment tracker of the recruitment process to ensure real-time overview of the recruitment process.
• Assist in preparation of interview documents, sending invitations and providing for all logistical requirements to ensure the smooth running of interviews.

On boarding of new staff:

• Liaise with the relevant unit administrator to ensure that the staff has been assigned all the relevant equipment and access before the reporting date i.e.. Office space, ICT equipment and email account, access, ID card, etc
• Coordinate logistics for orientation program
• Create and share orientation link and calendar to the new staff and presenters
• Follow up with the new staff to confirm that the orientation is going as scheduled.

Contract Management:

• Assist in drafting contracts for new staff in line with the respective job category and remuneration for review.
• Prepare, compile & dispatch documents, correspondence, reports.
• Support preparation of Visa letters.
• Contribute to compiling reports on contracts renewals and pending contracts for submission as required.
• Support the payroll process by providing monthly contract renewals, contract changes taking effect, new staff enrolment forms and separation documents.
• Remind teams on contract expiry dates and ensuring that all documentation is provided for fully approved.
• Assist in providing a monthly report on contracts renewals and pending contracts
• Process staff badges for staff at appointment and contract renewal.

Records Management

• Scanning of prepared documents and sharing with other HD staff/filling
• Work closely and support SHDO to ensure end to end completion of document processing.
• Follow up with new staff for enrolment documentation.
• Ensure contract renewals, letters of appointment and enrolment documents are filed and electronic copies shared with both C&B, and HD data teams.
• Update staff files for all new recruits and ensure completeness of staff files. 
• Create staff files and ensure all recruitment documentation is properly filed e.g., VAF, other candidate CVs & PHFs
• Assist in compiling documents on audit process.

Probation and separation

• Act as the liaison responsible for sending probation forms to respective supervisors and follow –up for completion of forms.
• Send out periodic reminders to supervisors regarding probation evaluations of new staff.
• Support preparation of confirmation letters and send to staff upon completion of probation period.
• Assist in following up on extension of probations and termination of service during probation, where applicable.
• Prepare confirmation letters and send to staff upon completion of probation period.
• Follow-up on extension of probations and termination of service during probation, where applicable.
• Scanning of prepared documents and sharing with other HD staff/filling.
• Draft Resignation Acceptance letters for review.
• Share signed acceptance letters with C&B for processing clearance documents and data team for updating OCS.

Other Responsibilities

• Identify and mitigate potential risks within your work area
• Take reasonable care of own occupational health and safety and that of others as obliged by CIFOR-ICRAF’s Occupational Health and Safety Policy and cooperate with CIFOR-ICRAF in complying with requirements under any statutory health and safety provisions of relevant Country laws
• CIFOR-ICRAF is committed to ensuring the safety, wellbeing, and dignity of children, adults at risk, staff, consultants, interns, board members and stakeholders. Safeguarding and risk management measures protect these individuals from harm, abuse, neglect, or exploitation.
• Where a concern arises, CIFOR-ICRAF reserves the right to take appropriate action to safeguard individuals and mitigate risks. All information provided will be treated confidentially and in line with CIFOR-ICRAF safeguarding and risk management policies.

Requirements

• Bachelor’s degree in human resource management.
• At least two years’ experience in a similar role, Ngo experience is an added advantage.
• Excellent organization skills required.
• Excellent inter-personal and communication skills.
• Ability to coordinate, prioritize, and organize workload.
• Ability to meet deadline.
• Ability to work under pressure with minimal supervision
• Ability to work in cross-cultural and multi-disciplinary environments.
• Adapts to change.
• Ability to articulate achievements and hold timely performance conversations.
• Works with supervisor to achieve agreed career and training and development goals.

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CIFOR-ICRAF is looking for a GLF Program Manager, Communities & Action

GLF Program Manager, Communities & Action

Overview

The Program Manager, Communities and Action oversee the GLFx and GLF Youth global teams to ensure the successful design, planning and delivery of community-led programs and activities toward the achievement of donors’ deliverables and broad long-term GLF objectives. The Program Manager, Communities and Action will provide strategic direction and oversight to ensure the expansion, delivery, and visibility of the GLFx and Youth teams while ensuring broader alignment across GLF teams, existing and new grant proposals, goals and strategy as well as the broader CIFOR-ICRAF.

The Program Manager, Communities and Action will play a critical role in providing oversight particularly in the strategic development and growth of the GLFx initiative and relevant programs, 50+ GLFx Chapters, annual 5+ Restoration Stewards and the alumni network, targeted to enabling local actors across the regions of Latin America and the Caribbeans, Africa, Asia and the Pacific, and Europe. Considering the ambitious objectives of the GLFx innovation and its strengthening stage, the Program Manager will ensure internal alignment on key strategic questions, both within the GLFx team and across the wider organization and innovations, with the objective of identifying clear processes and approaches for further program growth and development. At the same time, the Program Manager will provide guidance on strategic partnerships and collaborations, develop proposals, manage budgets, and manage donors and key stakeholders’ relationships for improving GLF’s global role in accelerating action on the ground. The Program Manager will also oversee the GLF youth program, ensuring its continuous growth and evolution, partnership with the Youth in Landscapes Initiative’s 4 leading organizations (a youth network over 1 million), and global leading role in meaningful youth engagement.

Duties and responsibilities

Strategic development:

• Define and align a scaling strategy, program documents, reporting processes, and implementation procedures with GLFx, Youth teams, and coordinators, resolving any conceptual or operational conflicts
• Resolve conflicts in program theories, procedures, and regulations to enable smooth implementation.
• Develop short-, medium-, and long-term strategies to expand GLF’s action on the ground in Latin America Country (LAC), Africa, and Asia-Pacific, ensuring teams meet donor deliverables and GLF strategic goals while remaining attractive to new donors.
• Ensure GLFx and Youth programs are fully integrated across GLF channels, events, activities, and regional priorities, optimizing synergies, resources, and collaboration with Communications, Events, Regional Coordinators, and the Global Program Manager.
• Guide GLFx and Youth Coordinators in maintaining relevance and value for Chapters and Restoration Stewards in 30+ countries and the 1M+ youth network, supporting innovation from capacity-building to fundraising.
• Partnership and growth:
• Develop funding strategies with GLF management team, to secure long-term support for GLFx and Youth programs, aligned with other GLF workstreams and CIFOR-ICRAF priorities.
• Lead proposal development and fundraising efforts, and maintain strong relationships with donors and partners to ensure visibility and continued support.
• Strengthen collaboration with CIFOR-ICRAF, Charter Members, and global initiatives such as the Rio Conventions to reinforce GLFx and Youth networks.

Internal alignment and processes:

• In coordination with the GLF Global Program Manager, co-develop scopes, work plans, budgets, and timelines for new initiatives with donors and cross-functional teams.
• Align GLFx and Youth team activities with the overall GLF strategy, especially flagship programs such as Landscape Leadership Workshops, Action Summits, Exchanges, and Voices of the Landscapes.
• Manage a ~€1.5M annual budget and guide GLFx and Youth Coordinators in meaningful, objective-based budget planning.
• Recruit and manage global GLFx and Youth team members, fostering a creative, positive, and high-performing environment with regular feedback.

Education, knowledge and experience

• Advanced degree with at least 5 year of experience, preferably in disciplines that are relevant to one or more of the GLF themes and sustainable development goals;
• Ability to produce high quality written content;
• Good understanding of international development and/or environment policy processes;
• Proven experience in planning, implementing and evaluating complex projects;
• Proven experience in managing a global team and an annual budget over EUR 500,000;
• Proven experience in working in participatory and bottom-up processes, including in youth or community-led program development
• Proven experience in supporting networks and communities growth;
• Fluency in English is essential.
• Fluency in Spanish and/or French is an asset

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Training and Development Officer- AWARD

Overview

To provide support to the Senior Training Officers in the coordination of AWARD’s planned virtual and in person courses, ensuring the smooth planning, delivery and follow-up of high-quality training activities, with a focus on anglophone participants and specific deliverables.

Duties and responsibilities

Seamlessly coordinate AWARD training activities for its fellowship programs and partner institutions in fulfilment of AWARD’s mandate by undertaking the following: 

• Timely planning, scheduling, and execution of courses as per the AWARD workplan.
• Course materials are prepared according to AWARD’s training standards.
• Training venue requirements outlined and shared with operations and other relevant units.
• Effectively communicate with participants regarding course schedules, course requirements, pre-course activities, deadlines and monitor progress.
• Administer course assessments, monitor progress and generate reports.
• Provide support during actual delivery by ensuring training tools and equipment available and in working condition and; trainers and participants’ needs are addressed.
• Maintain accurate records of training attendance, completion, training and evaluation reports.
• Attend inter-unit meetings supporting training deliveries.

Curriculum and Content development:

 Actively participate in planning and design of curriculum for in person and virtual AWARD courses by undertaking the following: –

• Ensure course content accuracy, relevance, and alignment with AWARD training standards.
• Format and edit learning materials such as pre-course activities, workbooks, handouts, and related learning aids for consistency, clarity and adherence to AWARD training standards.
• Enhance learning by sourcing for relevant interactive learning tools, and digital resources.
• Assist in evaluating the effectiveness of curriculum through learner feedback and performance data.
• Analyze course feedback and evaluations, provide feedback/reports to training partners, and to AWARD.
• Monitor emerging trends in, instructional design, and learning technology for AWARD target audience.

Trainers and Resource Persons Management:

Manage the contracts and terms of reference of AWARD Trainers and other resource persons in compliance with ICRAF and AWARD guidelines by undertaking the following: –

• Support the recruitment and onboarding of trainers and other resource persons.
• Maintain and update trainer’s database, areas of expertise e and qualifications matrix.
• Actively participate in the allocation of trainers to various training activities as per AWARD’s workplan.
• Help prepare training budgets related to trainers’ engagement, and training materials and tools.
• Assist in drafting, reviewing, and processing trainer contracts, service agreements, and TORs.
• Ensure all trainer contracts are signed and filed in the designated folders.
• Track contract timelines, expiration dates, and renewals of training service providers.
• Ensure compliance with HR, procurement, or donor-related requirements.
• Maintain records of trainer payments and provide the Finance Unit with relevant documentation to facilitate payment processing.
• Ensure that trainers receive training briefs, programs, training materials, travel and logistical support.
• Attend and provide feedback during training post sessions debrief with the trainers.

Knowledge Management:

Manage the knowledge management of the AWARD training courses content, resources, tools and Learning Community Portal by undertaking the following: –

• Ensure learning resources such as workbooks, slides, handouts, reports (training and evaluation), learning aids are filed and easily accessible.
• Gather reports, analyze participants and facilitators feedback and share with relevant units
• Assist in collecting, organizing, and categorizing training materials and reports.
• Support the development and maintenance of vibrant learning resources repositories to serve AWARD training courses
• Ensure consistency, quality, and accuracy of information stored in knowledge systems.
• Support communication units activities by sharing relevant information for dissemination to stakeholders.
• Provide support to staff in accessing or retrieving training related materials.
• Assist with analyzing learning portal usage and identifying gaps or improvement areas.

Pre-course and Post Training Follow up:

Support to develop, administer and follow up pre and post training activities to participants by undertaking the following: –

• Customize existing pre-course activities
• Communicate pre-course activities and requirements to participants
• Administer assessment tests
• Generate reports
• Disseminate the reports/feedback
• Follow up on participants post training requirements/expected outputs.

Liaison person with AWARD Stakeholders:

Maintain cordial working relationships with partner institutions, development partners and other related stakeholders to ensure seamless delivery of AWARD courses by doing the following tasks:-

• Assist in facilitating communication between training partners, participants and AWARD.
• Schedule and document meetings with stakeholders.
• Follow up on action items, requests from participants, trainers and related stakeholders.
• Maintain a contact database of key stakeholders and partners.
• Prepare formal congratulatory messages to AWARD training alumni and stakeholders for key milestones as and when necessary.
• Follow up on disputes or complaints from participants and trainers and; have them addressed by the relevant units/office

Requirements

• Master’s degree in education, adult education or training and development and/or related fields
• At least 5 years of progressive experience in capacity development, managing training programs, preferably in an international or regional organization.
• Knowledge of, and some experience with, Virtual Learning Platforms and Content Management.
• Knowledge and/or experience of managing e-learning resources.
• Demonstrated experience in curriculum design and content development

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Agroecology Research and Coordination Consultant at World Agroforestry Centre (ICRAF)

Key Responsibilities

Research Design, Implementation, and Analysis

• Lead the participatory design and execution of mixed-methods research on the ecological foundations of agroecology.
• Conduct stakeholder mapping and ensure all engagement activities are strategically aligned with agricultural seasons.
• Facilitate Participatory Action Research (PAR) activities, co-designed with local communities and partners, to generate actionable evidence.
• Develop and apply rigorous quantitative, qualitative, and mixed-method approaches, including protocol and sampling design, data collection, analysis, and interpretation.
• Lead or support multi-stakeholder workshops to co-produce knowledge with farmers, policymakers, and other actors.

Project Management and Coordination

• Manage the day-to-day implementation of project activities in close coordination with partners, ensuring alignment with the overall project work plan and strategic goals.
• Monitor progress against project deliverables and milestones, proactively identifying and mitigating risks.
• Oversee and synchronize data collection efforts, performance tracking, and the development of periodic learning reports across the B-REAL project portfolio.
• Ensure strict adherence to all internal and donor reporting timelines and requirements.

Stakeholder Engagement and Co-Creation

• Lead the coordination and engagement of a diverse range of stakeholders within agroecological landscapes (e.g., farmers, community leaders, government officials, NGOs).
• Organize and facilitate regular meetings and multi-level (county and national) workshops designed to foster genuine collaboration.
• Create an inclusive environment for the co-creation of knowledge and the development of collaborative action plans.

Dissemination, Communication, and Uptake

• Translate research findings into practical applications, including the development of field training modules and trainer guides for various audiences.
• Author and co-author high-quality scientific publications, policy briefs, and blog posts to contribute to the global evidence base on agroecology.
• Work closely with the Agroecology TPP Communications Officer and CIFOR-ICRAF COE to develop and disseminate communication products (e.g., for social media, websites, reports) that highlight project activities and outcomes.
• Ensure research outputs are promptly compiled and published to support evidence-based decision-making and accelerate agroecological transitions.

Requirements

Education, knowledge and experience:

• Master’s degree in relevant disciplines (agriculture, agroecology, international development, sociology, environmental studies, human geography, etc.) with a strong focus on social science is required.
• Minimum of 5 years of relevant experience within research projects, NGOs, or international organizations with a clear focus on food system transformation and/or agroecology. Thorough knowledge and understanding of agroecology, including its social and social-movement dimensions is a key asset for this position.
• Good connection with key stakeholder involved in agroecological networks and platforms in Kenya is crucial. Previous working experience in holistic approaches to measuring agroecology and its performance is mandatory.

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Monitoring and Evaluation Consultant at World Agroforestry Centre (ICRAF)

Duties and responsibilities

• This consultancy contract will facilitate the review of policy, existing M&E frameworks, and data landscape, which will inform the development and alignment of TAPE+ National and the NAS M&E framework, ensuring they reflect national priorities, align with existing frameworks at national and county levels, and leverage current data collection efforts.
• Political feasibility assessment and political economy analysis, exploring government priorities, stakeholder interests, and potential socioeconomic impacts of incremental agroecological transitions. This analysis will identify key levers to support food system transformation and priority research questions to be addressed through TAPE+ National. These questions will be co-developed with the technical multi-actor task force and inform TAPE+ National survey adaptation and selection of a target population.
• A List of Key Levers for Food System Transformation
• A structured summary of the most influential factors (“levers”) that can be acted upon to drive change in the national food system.
• Set of Priority Research Questions
• A focused list of evidence gaps and critical research questions tailored to national contexts, which will guide the TAPE+ National program’s future research and policy efforts
• Review of existing M&E frameworks, including the Ministry of Agriculture and Livestock Development’s (MoALD) Climate Smart Agriculture M&E framework, Agricultural Sector M&E framework, and M&E frameworks from other sectors (e.g., health, environment, economy), as well as county-level M&E plans. This review will be used to ensure that TAPE+ National and the NAS-FST M&E framework align with existing frameworks at the national and county levels.
• Comparative Analysis Report
• A detailed document describing all relevant M&E frameworks, the indicators and methods used for data collection, as well as how data are stored, processed, and analyzed, as well as which actors play which roles in these M&E frameworks and their implementation
• Framework Harmonization Recommendations
• A set of practical recommendations to align indicators, methodologies, and reporting structures.
• Engage with the Kenya National Bureau of Statistics (KNBS) and other relevant institutions to map ongoing data collection efforts, methods used, and data management practices. This includes national and local datasets, as well as GIS data, to identify information gaps and opportunities to utilize existing data through TAPE+ National and the NAS-FST M&E framework.
• Data Landscape Mapping Gap Analysis Report
• A comprehensive report that describes in detail the key actors, such as governmental institutions and universities, identifies missing or insufficient data management structures needed to effectively monitor and evaluate food system transformation through TAPE+ National and the NAS-FST framework.
• Recommendations for Data System Improvements
• A set of actionable recommendations to address the identified gaps, e.g, new data integration initiatives or modules.
• Analyse international reporting requirements related to CAADP, UNFCCC (NDC), UNCBD (NBSAP), etc., and determine how these align with and can be incorporated into TAPE+ National and the NAS-FST M&E framework.
• Analysis Report
• A comprehensive review of the key reporting obligations under international frameworks relevant to food systems.
• Recommendations Brief
• A set of practical recommendations outlining how international indicators and reporting needs can be integrated into TAPE+ and NAS-FST

Education, knowledge and experience

• Advanced degree (Master’s or higher) in political or social Sciences, Statistics, or a related field with a clear focus on food system analysis
• Minimum of 5 years of relevant experience in monitoring and evaluation within research projects, NGOs, government agencies, or international organizations with a clear focus on food system transformation and/or agroecology
• Good understanding of the different relevant governmental (e.g. agriculture, environment, health, finance) and societal (public, private and civil society) sectors involved in food system transformations in Kenya

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Consultant – Communications Assistant at World Agroforestry Centre (ICRAF)

The Center for International Forestry Research and World Agroforestry (CIFOR-ICRAF) is seeking to recruit a Communications Assistant (consultancy) to support the implementation of communication activities. The role will involve assisting in the development and dissemination of content; supporting the planning, implementation and reporting of communication activities; and contributing to the overall visibility of CIFOR-ICRAF’s work. This role is suited to a motivated and detail-oriented communicator who thrives in a dynamic and multicultural environment.

Duties and responsibilities

• Support the planning and implementation of communications activities, including tracking tasks and deadlines.
• Support the production of outreach and visibility content including blogs, articles, social media posts, newsletters and publications.
• Assist in compiling and updating media contact lists, tracking media coverage, and preparing briefing documents and press kits as needed.
• Support the drafting and preparation of communication reports and updates.
• Undertake other outreach, awareness, and visibility communication activities as agreed upon.

Education, knowledge and experience

• Minimum qualification of bachelor’s degree in communications, journalism or a related field.
• Excellent English language skills (both verbal and written).
• A minimum of 3 years of progressive experience in the implementation of communication strategies.
• Experience in journalism, writing, editing and content creation (blogs, impact stories and photography).
• Proven ability to effectively undertake communication activities.
• Must be able to multitask and work well under pressure.
• Excellent understanding of different communication formats and channels, as well as strong knowledge and understanding of current trends in digital media/social media.
• Background and understanding of environment, climate, forestry or related subject areas and science communication.

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Senior Communications Officer (Outreach & Awareness) at World Agroforestry Centre (ICRAF)

Senior Communications Officer (Outreach & Awareness)

This role involves strategic planning and implementation of communication activities to ensure effective visibility, stakeholder engagement, and knowledge dissemination for key regreening and landscapes restoration initiatives in Africa.
Duties and responsibilities

• Develop and implement communication strategies and tactical plans including messaging, budgets, action plans and performance metrics.
• Develop content plans/strategies and coordinate the production of content such as publications, articles, web content, social media content, media releases, infographics, videos, photography, newsletters, presentations and event related content.
• Develop and execute comprehensive event plans, including concept development, budget management, logistics coordination, and post-event evaluation.
• Develop and implement media relations/engagement plans or strategies.
• Produce analytical reports on the performance of all communications activities as agreed upon.

Other Responsibilities

• Identify and mitigate potential risks within your work area
• Take reasonable care of own occupational health and safety and that of others as obliged by CIFOR-ICRAF’s Occupational Health and Safety Policy and cooperate with CIFOR-ICRAF in complying with requirements under any statutory health and safety provisions of relevant Country laws.
• Identify and mitigate potential risks within your work area
• Take reasonable care of own occupational health and safety, as well as those of others as obliged by CIFOR-ICRAF’s Occupational Health and Safety Policy.
• Cooperate with CIFOR-ICRAF in complying with requirements under any statutory health and safety provisions of relevant Country laws.
• Participate in project activities as may be required.

Requirements

• Excellent English and French language skills (both verbal and written).
• A minimum of 5 years of progressive experience in strategic communications planning, messaging, and monitoring.
• Three years (3) of full-time experience in journalism, writing and editing.
• Great photography and/or videography skills.
• Proven ability to manage communication activities.
• Must be able to multitask and work well under pressure.
• Excellent understanding of different communication formats and channels, as well as strong knowledge and understanding of current trends in digital media/social media.
• Proven ability to coordinate content contribution within a team and/or across teams; ability to build strong working relations with counterparts worldwide.
• Background experience and understanding of environment, climate, forestry or related subject areas, as well as science communication

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Programme & MEL Coordinator-SEI

Overview

The Programme/MEL Coordinator will undertake significant responsibilities across all centre projects, guided by their line manager. Responsibilities include supporting project management delivery with a focus on monitoring, reporting, evaluation, accountability and learning (MREAL) for projects and programmes, including support financial planning, reports coherence etc., supporting meetings and developing the related action plans (ensuring that staff complies with the actions), contributing to inter-disciplinary teams within SEI and with partner organizations, and ensuring all project deliverables and engagements, are delivery high-quality and timely outputs.

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Project Administrative Assistant – BMI/BRS- CIMMYT

Overview

To support Africa-based BMI and BRS program staff and projects. The successful candidate will provide broad administrative support across diverse areas, including workshop organization, staff onboarding, travel logistics, procurement, and payments, contributing to effective project and program management across the region.

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Senior Accountant – Countries Support at Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) 

The Senior Accountant – Countries Accounting will:

• Support CIFOR-ICRAF’s country finance functions for the countries reporting to HQ
• Prepare journals and reconciliations for countries without a finance focal point.
• Assist the Assistant Finance Manager – General Ledger & Reporting in posting of countries journals.

Duties and responsibilities

Assist in the accurate recording and review of CIFOR-ICRAF’s countries’ financial transactions:

• Journalize payroll costs and other adjustments as they arise.
• Assist in recording financial transactions for CIFOR-ICRAF countries whose finance unit has an identifiable gap.
• Assist in reviewing supporting documentation for payments made in various country offices ensuring completeness and accuracy; and recording of these transactions in the financial system affecting both bank and petty cash.
• Perform an initial review of the transactions journalized by Country Accountants/Officers before posting.
• Follow-up to ensure returns for countries without access to OCS are provided at least weekly to avoid bulking of transactions at the end of the month.
• Follow-up on balance sheet reconciliations liaising with the Country Accountants/Officers and ensure the balances are up to date.

Assurance of correctness and accuracy of CIFOR-ICRAF’s countries’ financial transactions:

• Reviewing and posting of all payment journals; ensuring due diligence is observed while processing the accounting journals.
• Providing the required assurance that all accounting entries passed in the general ledger are free of any material misstatements.
• Ensuring proper accruals are done and subsequently cleared.
• Post payment run confirming the accuracy of the amounts, currency, bank code in the financial system as well as the bank details of the payee.
• Ensure payments are processed within the stipulated KPI.

Country accounting oversight:

• Carry out periodic compliance reviews of country office finance operations for the allocated countries.
• Provide support and capacity building to country office staff to ensure adherence to CIFOR_ICRAF or hosting organization policies.
• Support countries to transition to fully using the CIFOR-ICRAF systems.
• Provide necessary inputs to aid in the review of finance policies and procedures to support country offices.
• Ensure proper financial records are maintained in the country offices- both soft and hard.

Audit

• Timely preparation and submission of audit schedules.
• Respond to audit queries in a timely manner during both External and Internal Audit.
• Key contact support for both internal and external (interim and final) audits.

Balance Sheet Reconciliations

• Ensure that country accruals are done as per CIFOR_ICRAF policies and procedures, and monthly reviews are done to ensure only valid accruals remain in the account.
• Prepare and analyze the balance sheet reconciliation/schedules of allocated receivable and payable accounts and follow up on long outstanding balances.
• Timely preparation and submission of audit schedules.
• Respond to audit queries in a timely manner during both External and Internal Audit.
• Key contact support for both internal and external audits for countries supported.

Internal Controls

• Ensure compliance to policies and safeguard of CIFOR_ICRAF assets.
• Evaluate and communicate internal control deficiencies in a timely manner to the supervisor.

Requirements

• Bachelor’s Degree in accounting with at least 5 years of relevant experience and is a Certified Public Accountant of Kenya.
• Fluent in written and spoken French and English.
• Experience in financial and accounting services.
• Experience in project or cost accounting.
• Experience in handling external audits.
• Experience with financial software applications, familiar with UNIT4 Agresso System.
• Strong computer skills in word processing, database and other relevant office applications.

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Administrative Assistant Job at CIFOR and ICRAF

The role is to provide administrative support to the Dryland Crops Program. The successful candidate will join our admin team which shares responsibilities. He/she will learn and become proficient in diverse aspects of project and program management and support, including: procurement; grants, and asset management; vendor coordination, germplasm import/export logistics; travel arrangements; logistics support to meetings; expense and budget management; document/knowledge management; secretarial support; etc. Teamwork is a key aspect of this position, including interest and willingness to become proficient in all shared tasks and “cover for each other” during peak work time or absence of any team member

Duties and responsibilities

Procurement and Vendor Management

• Procurement Coordination.
• Coordinate procurement processes for Eastern and Southern Africa (ESA), ensuring compliance with organizational policies and guidelines.
• Raise ESA CAPEX requisitions and ensure timely follow-up with procurement teams.
• Vendor Management.
• Evaluate vendor performance to ensure quality and cost-effectiveness.
• Upload vendor performance reports for access by the team.
• Germplasm Movement.
• Process SMTAs (Standard Material Transfer Agreements) for germplasm movement, ensuring adherence to legal and procedural requirements.
• Maintain an updated database of germplasm movement records.
• Manage the processing of KeMHPIS documents, oversee DHL shipments and logistics clearance, and coordinate with procurement to ensure seamless execution.

Grants and Financial Management

• Subgrant Management.
• Draft and upload subgrant agreements on SGM and ICERTIS platforms.
• Maintain an updated Subgrants Tracker.
• Upload partner documents for payments.
• Notify partners of payments and track confirmation of receipt.
• Donations Management.
• Coordinate donations, ensuring proper documentation and alignment with applicable project goals.
• Asset Management.
• Maintain the DCP ESA assets register, ensuring accurate records of storage, maintenance, and usage.
• Coordinate periodic audits to ensure accountability.

Knowledge Management

• On-line information repositories.
• Lead and manage the upload of critical project information on platforms such as Teamwork and PMP.
• Support the program Manager to develop and oversee a detailed calendar of critical project milestones and necessary follow-ups.

Program and Team Support

• Provide clerical support to the ADCIN Steering Committee, including documentation, meeting organization, and communication follow-ups.
• Maintain an organized repository of ADCIN documentation for easy access.
• Support DCP scientists:
• Raising purchase requisitions (PRs).
• Organizing internal team meetings.
• Processing non-HSBC (credit card) expenses.
• Ensuring timely documentation and follow-up on action points from meetings.
• Teamwork: contribute to DCP’s Admin Team success by learning new tasks, rotating responsibilities, covering for each other during leaves, etc.

Documentation and Knowledge Management

• Post and maintain breeding team, Subgrants, Procurement, ADCIN, Donations, Assets, SMTAs, and other documentation on DCP Teams to ensure accessibility and proper knowledge management.
• Implement a structured folder system to enhance document retrieval efficiency.

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field.
• At least 3 years of experience as an administrative assistant or similar role, preferably in an international or non-profit organization setting.

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