PS Kenya is Hiring a Human Resource Business Support Coordinator
Location: Nairobi
Department: People
& Culture- HR
Reporting to: People & Culture Director
🔗 Application details in the link - https://lnkd.in/dTtQcQ4A
Population Services
Kenya (PS Kenya) is a leading Kenyan NGO delivering sustainable health impact
through innovative private sector engagement, health systems strengthening,
service delivery, and social behavior change. We are seeking a highly organized,
detail-oriented, and proactive Human
Resource Business Support Coordinator to support the delivery of key HR functions
across employee lifecycle.
ROLE SUMMARY
The Human Resource Business Support Coordinator will support and coordinate core HR functions including recruitment and onboarding, employee records management, performance management, learning and development, HRIS administration, employee welfare, payroll support, and HR compliance. The role requires excellent organizational skills, confidentiality, and the ability to manage multiple priorities while delivering high-quality HR services.
KEY RESPONSIBILITIES
·
Coordinate recruitment processes by preparing appointment
letters and contracts, ensuring all documentation is complete, signed, and
properly filed in compliance with HR policies.
·
Oversee employee onboarding and induction
programs to ensure a smooth transition for new hires, including training staff on
HR systems and organizational performance management processes.
·
Support organizational learning and development initiatives
by assisting in the preparation of annual performance improvement plans and
coordinating employee participation in training programs.
·
Organize internal and external training
activities, including liaising with trainers, coordinating logistics such as
travel and accommodation, and preparing training bonds for sponsored employees.
·
Manage training reimbursement processes by
lodging and following up on NITA claims to ensure timely recovery of training funds.
·
Administer and support HRIS functions, including
employee self-service, leave management, recruitment, and performance modules, while
ensuring staff receive adequate system support.
·
Maintain accurate employee records and HR data,
working closely with payroll to ensure staff changes are correctly updated and
reflected in payroll processing and monthly HR reports.
·
Support employee relations and disciplinary
processes by transcribing disciplinary hearings, maintaining case records, and monitoring
ongoing disciplinary and court matters.
· Coordinate performance management activities by ensuring Performance and Learning Forms are completed and submitted within the required timelines for all contracted staff.
·
Manage employee welfare administration by coordinating
medical scheme meetings, handling urgent employee medical issues, and
overseeing provident fund, gratuity, and final dues processing.
·
Coordinate HR administrative functions,
including drafting staff correspondence such as contract modifications, acting appointments,
salary increment, and bonus letters, while ensuring timely and accurate service
delivery.
· Oversee HR compliance and documentation processes by tracking contract renewals, guiding staff through exit and clearance procedures, supporting HR reporting and risk planning, and maintaining an efficient HR documentation system.
What does success in this role look like?
·
Efficient and timely recruitment and onboarding processes.
·
Accurate and well-maintained employee records and
HR systems.
·
Smooth coordination of learning and development activities.
· Strong compliance with HR policies and employment regulations.
What you’ll bring:
·
Bachelor’s degree in Human Resource Management,
Business Administration, or a related field.
·
CHRP-K Finalist
·
Minimum 3 years’ experience in a similar HR generalist
or HR operations role.
·
Use of AI tools is an added advantage
You’re a great fit if you have:
·
Excellent organizational and administrative skills.
·
Strong attention to detail and accuracy.
·
Ability to handle confidential information with integrity.
· Strong communication and interpersonal skills.
Why join us?
Join a purpose-driven organization where your contribution will directly impact employee experience and organizational effectiveness. This is an exciting opportunity to grow your HR career while supporting a dynamic and collaborative work environment.
Application Deadline: 22ND MAY 2026
To Apply: Submit your application through https://recruitment.hrm.pskenya.org/ career portal.
PS Kenya is an equal opportunity employer. We celebrate diversity and
are committed to creating an inclusive environment for all employees.