Internship | Job Vacancies at Action Against Hunger International

KEN – Programs – Food Security and Livelihood Officer at Action Against Hunger International

Position Summary

Action Against Hunger is looking to fill the position of Food Security & Livelihood based in Tana River with frequent field visit to Kwale county.

The Food Security and Livelihoods (FSL) Program Officer will provide technical support for the design, planning, implementation (including technical oversight), monitoring, and reporting of Food Security and Livelihoods activities. The role contributes to the effective delivery of high-quality FSL interventions that enhance sustainable, climate-resilient food production and improved household livelihoods.

We are seeking a dedicated, proactive, and motivated individual to join the consortium in Tan River/Kwale office. The position requires a highly energetic professional who is eager to learn and willing to travel extensively across counties to support mother-to-mother support groups, farmer groups, and community partners.

As part of the program team, the FSL Program Officer will play a key role in implementing FSL interventions, providing agronomic and technical support, and working closely with communities and partners to achieve impactful and sustainable results in climate-resilient food systems.

Purpose:

• To support the implementation of FSL project activities that are geared towards addressing malnutrition among vulnerable populations through a multi-sector integrated approach and represent the AICS consortium in the FSL coordination forums at the county and sub-county level.

Engagement:

• Facilitate community-level engagement in sustainable agriculture, climate-resilient practices, and nutrition-sensitive food systems to improve household food security.
• Work in collaboration with the communities, local leaders, elders and local authorities and community representatives at all stages of project implementation and represent Action Against Hunger towards partners at the field level.  When applicable: NGOs, local authorities, UN bodies and community representatives (elders, chiefs etc.) to ensure successful implementation of project activities without duplication and resource wastage.
• Coordinate with the other organizations among them Community Based Organizations (CBOs) local and International NGOs, UN organizations, other partners and National and County Departments (MoA, MoL) at County and Sub County level.
• Represent the organization in county coordination forums like the Cash Technical Working Group (CWG), Agriculture Technical Working Group (AWG), Livestock Working Group (LWG), County Steering Group (CSG), and Multisector Platforms (MSPs) among others.
• Collaborate with Consortium Director, HOD WASH, Program Managers, Program officers and other departments to deliver AICS project.

Delivery:

• Contribute to the development of detailed project work plans, ensuring that livelihood activities, Nutrition, WASH and gender related activities are fully integrated.
• Ensure that the project is implemented within the stipulated timeline and by the standards prescribed by the county, national and international standards.
• Train farmer-groups on agri-enterprise establishment, CSA, agro-ecology, support MTMSGs on establishment of kitchen gardens using sustainable agricultural practices, training community groups on crop and animal product utilization and value addition, and VSLAs
• Ensure that the work plans, procurement plans and DIPs are developed at the beginning of the project and the required procurement requisitions are raised as needed.
• Participate in the review of the Budget Follow Ups (BFUs) and ensure that the budget expenditure is as per the work plan and that forecasts are made to reflect the work plans.
• Participate in project routine monitoring, Baseline and end line surveys, and support distribution monitoring (PDM)
• Prepare weekly and monthly progress reports, quarterly, semiannual and annual reports according to the AICs Consortium and donor guidelines
• Compile program reports on a timely basis in liaison with other program staff; Weekly SitRep, Monthly (statistical and narrative), Quarterly and annual donor reports.

Essential job functions.

Project planning, design and implementation – 30%

• In coordination with the Consortium Director and program teams, participate in the design, development, and implementation of Food Security and Livelihoods (FSL) projects.
• Promote the integration of Nutrition and WASH activities—particularly those targeting women and youth groups into all livelihood initiatives to strengthen household dietary diversity and resilience.
• Participate in FSL program planning, organization, and implementation of surveys, assessments, research studies, and post-distribution monitoring activities.
• Establish and maintain positive, cohesive working relationships with communities and direct project beneficiaries, ensuring active listening and inclusion of women and youth perspectives.
• Oversee beneficiary selection for livelihood activities (crop, livestock, fisheries, apiculture, etc.) in accordance with agreed selection criteria.
• Engage and coordinate with County Government officials to ensure a clear understanding of project objectives, requirements, and provisions.
• In liaison with the Consortuim Director, Finance and logistcs, and other project Officers to identify funding opportunities and contribute to the development of project proposals addressing county-specific gaps.
• Train farmers on agri-enterprise establishment to increase crop, vegetable, and livestock production, while promoting the adoption of agro-ecology principles.
• Build farmer capacity in value chain management and value addition, with a focus on food handling, preservation, processing, and reduction of post-harvest losses.
• Promote climate-smart and conservation agriculture practices to mitigate climate change impacts, including tree planting, soil management, and other climate-friendly initiatives.
• Ensure meaningful participation of beneficiaries—especially women, youth, persons with disabilities, and other vulnerable groups—in decision-making processes through management committees, appointed leadership, information sessions, and administrative structures.
• Create and strengthen linkages between FSL groups (women, youth, and community groups) and financial institutions, farmers’ associations, cooperatives, social services, and private sector partners.
• Work closely with Nutrition and WASH sector focal persons at both government and program levels to ensure effective integrated programming.
• Ensure strong participation of communities, government officers, and leaders (community, sub-county, and county levels) throughout project development, start-up, implementation, monitoring, and evaluation phases.
• In collaboration with the consortium team, contribute to defining and refining technical strategies when required.

Project Monitoring, Evaluation and Data Management – 20%

• Participate in the planning, organization, and implementation of surveys, assessments, and research studies, including post-distribution monitoring (PDM).
• Regularly monitor and evaluate the performance of Food Security and Livelihoods (FSL) projects, providing timely inputs, feedback, and analysis on the impact of consortium FSL interventions on target communities.
• Support county teams in monitoring food security activities in the field, including conducting market analyses for market-based programming and cash-based interventions; identify challenges and risks, report findings to management, and support project handover to relevant community groups, local authorities, and government structures.
• Ensure that all beneficiary and assessment data are securely stored within the organization’s database and are accessible to relevant teams in accordance with data protection standards.
• Participate in community-level needs assessments, including household food security assessments, to inform agriculture and food security interventions.
• Conduct capacity assessments of smallholder farmers for agricultural interventions and facilitate private sector engagement, including mentoring and coaching of farmers at the household level.
• Lead and/or conduct FSL project baseline, midline, end-line, context, and follow-up assessments, as well as surveys as required.
• Lead Food Security and Livelihoods emergency assessments, response planning, and coordination in collaboration with relevant stakeholders.

Reporting, documentation and communication – 20%

• Coordinate with the MEAL Officer to prepare timely, accurate, and high-quality activity reports, including Weekly Situation Reports (SitReps), monthly (statistical and narrative), quarterly, and semi-annual reports, as well as DHIS2 submissions, in line with the AICS consortium (ACF) and donor reporting guidelines.
• Document and compile lessons learned, best practices, human-interest stories, and success stories that demonstrate project outcomes and impact.
• Participate in information sharing with program teams, government counterparts, and partners by disseminating activity results and feedback from the field.
• Support Ministry of Agriculture (MoA) focal persons, Agriculture Extension Officers on information and data management related to Food Security and Livelihoods interventions.
• Enhance project visibility across all project sites by ensuring proper branding of equipment, tools, and materials in accordance with donor visibility guidelines.
• Maintain comprehensive qualitative and quantitative records of project activities, ensuring data is disaggregated by age, gender, and disability status.
• Prepare progress updates, quarterly donor reports, project proposals, program reports, procurement plans, and contribute to survey and assessment reports as required.
• Support Ministry of Health (MoH) and Ministry of Agriculture (MoA) focal persons with information management, data reporting, and use of government reporting systems and software.

Information exchange and cooperation with all Action Against Hunger interventions and external stakeholders – 10%

• Collaborate closely with all Action Against Hunger departments and sectors to ensure effective integration of program activities across sectors.
• Strengthen and maintain partnerships with relevant County Government departments and ministries, community structures, beneficiaries, INGOs, NGOs, CBOs, and private-sector actors to support smooth project implementation and maximize impact.
• Actively participate in county-level coordination forums and platforms related to agriculture, nutrition, WASH, gender, and livelihood resilience.

Finance and Logistics – 20%

• Prepare monthly cash forecasts in liaison with other program staff, in line with approved work plans and project timelines.
• Ensure all project expenditures are aligned with approved budget lines and comply strictly with budget limits and donor requirements.
• Propose and justify anticipated budget realignments or revisions based on field realities and program needs, in coordination with relevant staff.
• Support the finance officer to review and monitor project budgets, tracking burn rates, and ensuring diligent grant utilization, efficient resource use, and value for money.
• Perform any other duties and responsibilities as assigned by the supervisor

Supervisory Responsibilities

• The FSL Project Officer position does not have direct line management responsibilities.

Fiscal Responsibility

• Prepare cash forecasts in line with approved project work plans and proactively address anticipated budget realignments in consultation with the finance officer.
• Monitor budget expenditure against the spending plan, ensuring diligent grant utilization, timely spending, and value for money.
• Support the Programs team during monthly Budget Forecast Update (BFU) review meetings by reviewing corrective actions and proposing necessary budget amendments or realignments to the Finance team.

Physical Demands 

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. You must be able to proofread your own work accurately so that only minor corrections are needed on an infrequent basis.
• The job also demands long journeys across Tana River and Kwale counties, in remote areas of the work area, with poor terrain and scorching sun and heat.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions, Travel and Environment

• The duties of the job require regular job attendance for five days per week with eight hours per day however, due to nature of programs, may be required to work longer hours and over the weekends.
• Must be able to travel as required for standard domestic based on office needs. While visiting the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as infectious diseases.

Gender Equality Commitments & Zero Tolerance to Abuse

• Foster an environment that reinforces values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Promote a safe, secure, and respectful environment for all stakeholders, particularly for children, beneficiaries, and members of staff.
• Help to prevent any type of abuse including workplace harassment and sexual abuse and exploitation.
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.
• Value and respect in all cultures.

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Finance Manager at Action Against Hunger International

Summary of the Position

The Finance Manager (FM) will perform varied activities of financial management to support accountancy that facilitates efficient operations in the Horn and East Africa Regional Office and ACF USA country offices.

The Finance Manager:

• Purpose: Apply professional knowledge in support of accounting and financial management activities for HEARO office and ACF-USA country offices (CO’s).
• Engagement: Work closely with HEARO and CO’s Finance staff and senior management in financial follow up, planning and budget management by compiling, summarizing data and assessing trends.
• Delivery: Add value to Action Against Hunger by delivering comparable and quality databases and outputs to contribute substantial work to HEARO/CO’s and promote a sense of pride, purpose and continuous improvement.

Key activities & responsibilities to achieve this objective:

• Responsible for ensuring that all expenses are relevant to the activities implemented at HEARO and are according to existing allocated financial resources.
• Responsible for ensuring the timely, precise and transparent monthly financial reporting to ACF Head Quarter (HQ), monthly Budget Follow-Ups (BFUs) updated and uploaded into NHF.
• Responsible for ensuring the timely, precise and transparent financial reporting according to the periodicity, format/templates and rules agreed in the contracts.
• Ensures that donors` rules are always complied with.
• Ensure that the Nairobi office running costs are proportionate to the volume of activities of the projects.
• Responsible for re-charges to ACF USA missions and HQ for expenses incurred by Nairobi office on their behalf and reconciling intercompany accounts.
• Check that all expenditures are authorized, related to budgets, reasonable; justified (quality of the invoices/receipts, description, etc.); entered in the financial system in the correct period and correct budget code.
• Properly allocate shared costs (at least monthly) to ensure each project/fund pays a fair share of its costs.
• Ensure all accounting documents are filed (digitally/online and manual) and retrieved as/when required.
• Sending comments/questions to Nairobi office staff about irregularities in accountancy and making sure to get feedback and that issues are addressed.
• Compile and send monthly reports to HQ/RFS: (treasury forecast, burn report, signed closing checklist).
• Study and be informed about clauses of contracts with donors, changes in procedures for reporting and requirements of donors.

Objective 2: Budget Management & Monitoring

• Key activities & responsibilities to achieve this objective
• Providing inputs during budget formulation
• Compile Monthly Budget Follow-ups (BFU), distribute to relevant staff highlighting issues like over/under expenditures or incorrect posting.
• Participating in budget review exercises and CFP preparation for HEARO.
• Provide recommendations to improve BFUs and BFU process.
• Review country financial plans (CFP), revise and recommend changes prior to submission to RFD.
• Support assigned COs in preparation of proposal budgets and budget realignments.
• Support in uploading of award/departmental budgets into financial management system.

Objective 3: Treasury Management and Payroll

• Key activities & responsibilities to achieve this objective:
• Cash flow management: Compilation of Regional Office cash forecasts and sending cash request (treasury forecast) to the RFS by 25th monthly; bank transfers/Intercompany; withdrawals.
• Directly manage and/or follow-up the managing of bank accounts (all currencies): authorization of withdrawals and preparation of transfer forms, statements collection, cheques deposit, continuous provisioning, performing monthly reconciliations by 7th monthly.
• Promote HEARO’s cashless operations culture and manage any existing petty cash professionally.
• Uploading payments for suppliers and other payables in bank system and in financial management system.
• Monitoring and negotiating exchange rates for both internal & external transfers.
• Uploads salary payments in bank system in liaison with HR Generalist by the deadlines given. Payroll must be processed and paid by the 25th monthly.
• Ensure all payroll related expenses are posted in the respective month.
• Ensure all deductions (statutory or otherwise) are remitted to relevant authorities within agreed/statutory deadlines and proper archival system maintained for the same.

Objective 4: Audits and Risk Management

• Key activities & responsibilities to achieve this objective
• Take a leading role in preparation for HEARO annual statutory audit, internal audits & various award-specific audits.
• Review of audit samples and ensuring availability of all the supporting documents.
• Take lead in answering any audit queries that may arise during the audit exercise.
• Provide management comments and share with RFD and RFS for review prior to submission.
• Supporting missions and HQ on audits by providing documents originating from HEARO.
• Inform the Regional Finance Director (RFD) and be vigilant about any possible financial risk ranging from over/under expenditures, potential ineligible expenditures, need for renegotiating budgets etc.
• Identifying structural weaknesses and proposing administrative/financial improvement in the Regional Office. Share recommendations with RFD and assigned Regional Finance Specialist (RFS)

Objective 5: Country Finance Oversight, Capacity Building and Quality Assurance

• Reviews and ensures the regular and timely production of the accounting reports from assigned ACF-USA country offices to be treated and integrated at global level.
• Oversee internal control processes and appropriate use of financial resources ensuring that ACF-USA COs are working in accordance with internal financial procedures, donor rules and regulations.
• Proposes and leads improvements in finance processes for country offices specific to the FM’s scope of work.
• Provides technical guidance, mentoring, capacity building and professional development solutions to CO accounting staff.
• Plays a key role in the performance management of CO Finance staff by providing input on their technical skills, the accuracy of their work and timeliness of budgeting and reporting.
• Oversee the preparation of required reports to ACF network partners and donor agencies (USAID, EU, ECHO, UN, etc.) based on assigned CO expenditure.
• Identifies, adapts and implements best practices in the areas of financial management, accounting and/or compliance from other INGOs and private sector organizations to improve processes, systems and ways of working at country and/or regional level.

Objective 6: Process Improvements, Collaboration and Period-end Procedures

• Proactive exchange of relevant information and consultation with the HEARO Office and CO Finance teams.
• Guide and collaborate with Finance teams to ensure assigned COs perform required period end procedures within defined timelines.
• Lead assigned COs in preparation of accounting schedules and signing off closing checklist.
• Provide key stakeholders within assigned scope with accurate financial data and information for decision making, management and control.
• Short-term deployments to other missions as/when necessary and undertaking regionwide assignments.
• Make recommendations regarding budgeting to ensure reasonable provisions are included to meet general management, financial management, and audit requirements.
• Serve as the primary contact with auditors for areas specific to the FM’s scope of work during financial audits.
• Review cash projections for assigned CO’s and assigned RFS in consolidation.
• Review and learn ACF-USA Financial Policy and Procedures while creating recommendations to improve these policies and procedures. 

Requirements

• Bachelor’s degree in accounting, finance, economics or related fields.
• CPA/ACCA qualifications
• Experience: More than 5 years’ experience in finance/accounting with international donor-funded organizations. Preference will be given to those who are working/have worked with ACF.
• Financial Acumen: Expertise in preparation of financial statements, supporting audits,  forecasting, financial reporting, risk management, and strategic planning.
• Technical Skills: Proficiency in Excel, PowerPoint, and Sylogist (Microsoft Dynamics) financial management/accounting system. 
• Communication: Excellent verbal and written skills to present complex data to financial and non-financial stakeholders.
• Analytical Skills: Strong critical thinking, problem-solving, and data interpretation.
• Adaptability: Ability to work under pressure, manage tight deadlines, and adapt to change.

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