Accounts Payable Specialist at TransPerfect
Job Description
Position Summary
The Accounts Payable Specialist will be responsible for
ensuring the company meets its financial obligations to vendors in a timely and
efficient manner. The role involves maintaining accurate accounts payable
records, processing supplier invoices and payments, resolving queries, and
ensuring compliance with established processes and procedures.
Key focus areas include correct and consistent coding to
ensure accuracy across all transactions, filing of payments and supporting
documentation to ensure records are current and complete, and vendor and
company reconciliations using vendor statements to confirm alignment with
internal records, investigating discrepancies, and resolving issues with
written acknowledgment.
Position Responsibilities
- Process
invoices accurately and without errors.
- Reconcile
purchase invoices with corresponding purchase orders.
- Resolve
payment issues and respond to vendor payment inquiries.
- Prepare
supplier payments in accordance with the payment timetable.
- Process
lease and loan payments in line with contractual agreements.
- Handle
recurring operational payments including rent, telecommunication,
internet, and other services.
- Process
irregular invoiced payments for non-linguistic vendors.
- Process
employee reimbursements.
- Manage
payments to government agencies and taxation authorities.
- Maintain
and manage vendor master data, including validation and approval of new
vendor accounts (translators).
- Notify
vendors of completed payments and follow up on payment-related issues.
- Support
month-end processes, including prepayments, accruals, and bank
reconciliations.
- Analyze
supplier aging balances and accrued expenses (FNP).
- Record
and follow up on cut-offs during the closing period.
- Maintain
effective communication with internal departments, TPT offices, and
vendors’ accounts receivable teams to ensure efficient accounts payable
operations.
- Collaborate
as a team player within the accounting department and promote a
teamwork-oriented environment.
- Undertake
special projects as assigned by management.
Job Requirements
Required Skills, Experience, and Qualifications
- Minimum
of 1–2 years’ experience in Accounts Payable or a related role.
- Strong
attention to detail.
- Excellent
organizational skills with the ability to meet deadlines.
- Strong
computer proficiency, including advanced spreadsheet skills such as pivots
and lookups.
- Excellent
written and verbal communication skills in English and Swahili, with the
ability to communicate directly with vendors.
- Ability
to perform effectively in high-pressure environments.
- Strong
problem-solving skills.
- Bachelor’s
degree or equivalent qualification.
- Ability
to work from the office.
Preferred Experience
- Experience
using an accounting platform.
Job Details
- Location:
On-site – Nairobi, Nairobi City, Kenya
- Job
Function: Accounting
- Employment
Type: Full-time, Fixed-term