Internship | Job Vacancies at RIANA Group

Presales Executive – French at Riana Group

Main Purpose Of Job

The overall purpose of this role is to generate sales via desk research, prepare Technical and Commercial Bids for Tenders and Customized data driven and innovative customer experience solutions. Work closely with the Sales Team. The role will generate sales via desk research, cold calling, and communicating with clients on calls and emails, they should have excellent interpersonal and communication skills.  They will be involved in customer meetings, client visits and need to have experience working with Microsoft office and CRMs.

Key Responsibilities/ Accountabilities

• Working closely with Sales to ensure the successful closure of the sales process.
• Prepare cost estimates and technical proposals such that it meets client’s requirement.
• Managing the sales bid process by responding to RFIs & RFP.
• Carrying out tender responses, answering and expanding on functional / technical requirements within complex tender documents of potential clients
• Assist the sales team in qualifying potential customers Working with the Pre-Sales Manager and the Business Development Manager to ensure that all sales documentation and collateral is kept up to date and relevant.
• Keeping abreast of market trends and product & competitor landscapes by actively researching and maintaining a thorough understanding of our own products and competitor strengths and weaknesses.
• Require written and communication skills to create sales presentations and verbal communication skills to present ideas and speak confidently.
• Generate more leads by building relationships with customers and proactively seeking new sales opportunities by conducting market analysis developing new relationships with prospective clients.
• Must be able to communicate professionally in written responses.
• You have excellent interpersonal and communication skills and are adept at working with multiple stakeholders.
• Hands on experience in working with Microsoft Office.

Minimum Requirements And Competencies

• Bachelor’s Degree from any major is preferable.
• At least 2 years’ working experience, will be an advantage having sales experience in the software industry.
• Good understanding of Tender Management Process.
• Skilled in preparing/analyzing complex technical specifications & bids.
• Excellent communication and negotiation skills in both written and spoken.
• Relationship management skills.
• Fluent in English.
• French – must have professional working proficiency.

How to Apply

To apply, kindly send your resume and email application to applications@riana.co by 30 th October 2025. Clearly indicate the job title in your subject: Presales Executive French.

Accounts Payables Kenya at Riana Group

Job Overview

Effectively manage the payment obligations of the company, maintain good relationships with vendors, ensure accurate financial records, and contribute to the overall financial health and efficiency of the organization.

Responsibilities

• Invoice verification and processing: Verify invoices received from vendors, suppliers, and service providers for accuracy, completeness, and compliance with tax regulations in Kenya. Match invoices with purchase orders and delivery notes.
• Payment processing: Prepare and process payments to vendors and suppliers in compliance with Kenyan tax laws and regulations. This includes ensuring proper withholding tax deductions and submitting the necessary documentation to tax authorities.
• Supplier management: Maintain relationships with vendors and suppliers, resolve payment-related issues, and negotiate payment terms and discounts when applicable. Liaise with the procurement team to ensure proper vendor onboarding and adherence to contract terms.
• Tax compliance: Stay updated with Kenyan tax laws and regulations related to accounts payable. Ensure proper withholding tax deductions, timely submission of tax returns, and compliance with VAT (Value Added Tax) regulations for applicable invoices.
• Record keeping and reconciliation: Maintain accurate and organized accounts payable records, including invoices, payment receipts, and vendor statements. Reconcile accounts payable transactions with general ledger entries and resolve any discrepancies.
• Reporting: Assist in generating financial reports related to accounts payable, such as aging reports, cash flow projections, and supplier performance analysis. Provide insights and recommendations based on the analysis to support decision-making.
• Internal controls and compliance: Implement and maintain internal controls to prevent fraud, errors, and misappropriation of funds. Ensure compliance with company policies, accounting standards, and regulatory requirements in Kenya.
• Systems and process improvement: Identify opportunities for process improvements, automation, or efficiency gains within the accounts payable function. Collaborate with IT teams to implement or enhance accounting software and tools that streamline payment processes.
• Collaboration and communication: Collaborate with cross-functional teams, including finance, procurement, and operations, to resolve issues and improve end-to-end procurement-to-payment processes. Communicate effectively with internal stakeholders and provide support as needed.
• Professional development: Stay updated with accounting standards, tax regulations, and industry practices relevant to accounts payable in Kenya. Attend training sessions, seminars, or workshops to enhance professional knowledge and skills.
• Knowledge of letter of Credits.

Knowledge and Skills

• Bachelor’s degree in accounting, finance, or a related field.
• At least CPA level 4.
• Minimum 3 – 5 years’ experience in accounts payable role.
• Solid understanding of accounting principles and practices.
• Proven experience in accounts payable or a similar finance role.
• Proficiency in using accounting software and ERP systems (e.g. Zoho, SAP, Oracle, QuickBooks).
• Familiarity with local tax regulations and compliance requirements.
• Attention to detail and strong analytical skills for accurate invoice verification and account reconciliation.
• Excellent verbal and written communication skills for effective vendor communication and relationship management.
• Strong problem-solving abilities to resolve payment discrepancies and address issues promptly.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong organizational and time management skills to meet deadlines and manage multiple tasks.

How to Apply

To apply, kindly send your CV and Application email to applications@riana.co by 15 th October 2025 with the subject as Accounts Payable Kenya.

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Operations Assistant at RIANA Group

Job Overview

The overall purpose of this role is to provide administrative support to the Operations and Compliance function in managing day-to-day activities for smooth execution of operations and compliance related tasks across the organization.

Key Responsibilities

Financial Support & Analysis

• Maintain and update financial records in accordance with company policies.

Contract & Compliance Management

• Assist in drafting and reviewing contracts, including NDAs, joint venture agreements, sales agreements, and lease/AMC contracts.
• Track contract renewals, ensuring timely follow-ups and compliance with terms.
• Maintain a database of clients, warranties, AMCs, and lease agreements.
• Coordinate with internal teams to ensure adherence to contract clauses related to support calls, preventive maintenance (PMs), invoicing, and payment terms.
• Share contract renewal updates on a weekly and monthly basis.

Procurement & Billing Coordination

• Follow up on procurement requests to ensure timely purchases and dispatch of client orders.
• Work with support and project teams to track LPO (Local Purchase Order) fulfillment and job card submissions.
• Assist in monitoring open LPOs and ensuring proper billing cycles.
• Prepare and maintain monthly open LPO reports with necessary follow-up actions.
• Coordinate PM follow-ups with the support team to ensure accurate and timely AMC billing.

Client & Support Coordination

• Provide support to clients regarding contract-related inquiries and issue resolution.
• Manage the BDT system for tracking contracts, LPOs, warranties, and billing cycles.
• Assist in issuing QSYS licenses based on agreed client terms.
• Handle coordination of VMS SMS bundle recharges, from quote approval to billing.
• Support team claim approvals and follow-up with payables for reimbursements.
• Facilitate the creation of new clients in Zoho Desk for task allocation.
• Track project handovers and ensure warranties are correctly set up in the system.
• Monitor POCs (Proof of Concept) and follow up with the sales team for closure.

Documentation & Reporting

• Maintain organized records of contracts, LPOs, invoices, job cards, and handovers (both physical and digital).
• Assist in proper filing of legal and company documents as guided.
• Assist in preparing reports related to contract renewals, procurement, and financial transactions.
• General office duties; data entry, filing and document management and reports summary.
• Performing any other tasks assigned from time to time.

Skills & Personal Attributes

• Bachelor’s degree (completed) in Finance, Accounting, Economics, or a related field.
• 2-3 years of prior experience in Finance, Accounting, Operations, Compliance or Contract Management. (Internship experience counts).
• Excellent written and verbal communication.
• Strong analytical and problem-solving skills.
• Detail-oriented with strong time management skills to handle multiple tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), proficiency in a financial software tool is a plus.
• High attention to detail and accuracy in working with financial data.
• Good communication, professionalism and interpersonal skills.
• Ability to work independently and collaboratively in a team.
• Understanding of basic financial principles and contract management processes.

How To Apply

To apply, kindly send your resume and cover email application to applications@riana.co by 20th September 2025. Clearly indicate the job title in your subject: Operations Assistant.

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