Operations Internship Opportunity at Airflo Limited
Operations Intern
Airflo Limited is seeking motivated interns who are starting
off and are in pursuit of career growth. We require result-oriented, energetic
professionals with great positive attitude, who do not mind wearing multiple
hats. You will learn the responsibilities of a professional in your respective
function under the supervision of our more senior employees.
Description
- Export
shipment acceptance box counts, weight measures, and arrival temperature
recording.
- Intake
reports generation and communication to clients.
- Reports
any irregularity with shipments on arrival to the supervisor.
- Check
on airline equipment’s inventory and report on the non-supplies and
irregularities.
- Follows
instructions on pelletizing shipments per booked flights.
- Labeling
of boxes before palletization as per instructions given.
- Accurate
pallet-card reports generation as per shipment build-ups.
- Generate
correct daily warehouse inventory reports.
- Pallets
label application.
Requirements
- Undergraduate
Degree in Operations managements/Commercial Courses and Aviation Courses.
- Good
knowledge of Microsoft® Office Software (Excel®, Word®, PowerPoint®
and others).
- High
Integrity, confidentiality and business Ethics standards.
- Ability
to diagnose and solve problems.
- A team
player with the ability to work well in a large dynamic Operations team.
- Self-motivated,
confident, creative, disciplined with attention to detail.
- Ability
to cope with stressful situations.
- Solid
communication skills.
IT Internship Opportunity at Airflo Limited
IT Intern
Airflo Limited is seeking motivated intern who are starting
off and are in pursuit of career growth. We require result-oriented, energetic
professionals with great positive attitude who do not mind wearing multiple
hats. You will learn the responsibilities of a professional in your respective
function under the supervision of our more senior employees.
Description
- Troubleshoot
desktops, laptops, printers, mobile devices, and other IT equipment.
- Assist
in performing hardware and software installation procedures.
- Analyzing
the business processes and workflows to identify areas for improvement.
- Production
of standard regular reports as required by the customers.
- Maintenance
of data quality standards.
- Assist
in hardware inventory management.
- Handle
periodic preventive maintenance for IT hardware.
Requirements
- Undergraduate
Degree in Bachelor of Science in Business Information Technology, Bachelor
of Science in Information Technology or related courses.
- Good
knowledge of Microsoft® Office Software (Excel®, Word®, PowerPoint® and
others).
- High
Integrity, confidentiality and business Ethics standards.
- Ability
to diagnose and solve problems.
- A team
player with the ability to work well in a small dynamic IT team.
- Self-motivated,
confident, creative, disciplined with attention to detail.
- Ability
to cope with stressful situations.
- Solid
communication skills.
Digitalisation Internship Opportunity at Airflo Limited
Digitalisation Intern
Airflo Limited is seeking motivated intern who are starting
off and are in pursuit of career growth. We require result oriented, energetic
professionals with great positive attitude, who do not mind wearing multiple
hats. You will learn the responsibilities of a professional in your respective
function under the supervision of our more senior employees
Description
- Support
documentation of processes and requirements.
- Assist
in preparing materials for meetings and sessions.
- Track
actions, follow-up points, and project status updates.
- Assist
in maintaining documentation, SOPs, and knowledge materials.
- Contribute
to identifying and structuring improvement opportunities or quick wins.
- Support
testing, issue tracking, and user feedback collection during
implementations.
- Provide
general project and coordination support to the digitalization team.
- Support
data collection, validation, and basic analysis for digital initiatives.
Requirements
- Undergraduate
Degree in Bachelor of Science in Business Information Technology, Bachelor
of Science in Information Systems, Bachelor of Science in Computer Science
or related courses.
- Good
knowledge of Microsoft® Office Software (Excel®, Word®, PowerPoint®
and others).
- High
Integrity, confidentiality and business Ethics standards.
- Ability
to diagnose and solve problems.
- A team
player with the ability to work well in a small dynamic digitalisation
team.
- Self-motivated,
confident, creative, disciplined with attention to detail.
- Ability
to cope with stressful situations.
- Solid
communication skills.
Maintenance Intern at Airflo Limited
Airflo Limited is seeking motivated intern who are starting
off and are in pursuit of career growth. We require result oriented, energetic
professionals with great positive attitude, who do not mind wearing multiple
hats. You will learn the responsibilities of a professional in your respective
function under the supervision of our more senior employees.
Description
- System
Monitoring: Assist HVAC and maintenance workers in monitoring and
inspecting cooling systems, vacuum coolers, and cold rooms to ensure
proper operation.
- Preventive
Maintenance: Conduct general preventative maintenance on
refrigeration units, including cleaning coils, checking refrigerant
levels, and inspecting seals.
- Diagnostics: Assist
in diagnosing electrical and mechanical faults in refrigeration cycles and
control systems.
- Safety
Compliance: Adhere to all health and safety regulations of the
company, specifically regarding pressurized systems and refrigerants.
- Documentation: Maintain
accurate logs of temperature readings, repairs, and refrigerant usage.
Requirements
- Degree
or Higher National Diploma in Refrigeration and Air Conditioning,
Mechanical Engineering, or a related field.
- Ability
to diagnose and solve problems.
- A team
player with the ability to work well in a small dynamic maintenance team.
- Self-motivated,
confident, creative, disciplined with attention to detail.
- Ability
to cope with stressful situations.
- Solid
reporting and communication skills.
Finance Internship at Airflo Limited
Finance Intern
Airflo Limited is seeking motivated intern who are starting
off and are in pursuit of career growth. We require result oriented, energetic
professionals with great positive attitude, who do not mind wearing multiple
hats. You will learn the responsibilities of a professional in your respective
function under the supervision of our more senior employees.
Description
- Creating
annual/monthly/quarterly schedules.
- Work
with general ledger accounts.
- Assist
in daily treasury operations.
- Perform
bank reconciliation.
- Perform
reconciliation of cash applied (M-Pesa).
- Assist
with month-end close process and journal entries.
- Assist
with compliance requirements.
- Account
Payables management & payment plans.
- Accounts
Receivables & billing.
- Fixed
Assets Management.
- Submission
of Input and Output VATs on Monthly basis and reconciliation of iTAX
ledger with company records.
- Statutory
monthly Returns and payments.
Requirements
- Undergraduate
Degree in Finance and Accounting (Awaiting graduation).
- High
Integrity, confidentiality and business Ethics standards.
- Ability
to diagnose and solve problems.
- A team
player with the ability to work well in a small dynamic finance team.
- Self-motivated,
confident, creative, disciplined with attention to detail.
- Ability
to cope with stressful situations.
- Solid
communication skills.
HR Internship Opportunity at Airflo Limited
HR Intern
Airflo Limited is seeking a motivated intern who is starting
off and is in pursuit of career growth. We require result-oriented, energetic
professionals with great positive attitude, who do not mind wearing multiple
hats. You will learn the responsibilities of a professional in your respective
function under the supervision of our more senior employees
Description
- Generate
monthly reports and submit them to relevant internal authorities.
- Participate
in organizing company events and other engagement activities.
- Support
implementation and monitoring of the HR policies and procedures.
- Provide
administrative assistance in the all the HR subfunctions, e.g.
recruitment, disciplinary, etc.
- Support
in file audits and maintain the existing filing system and retrieval as
per the data protection guidelines provided.
- Update
our internal databases with new employee information, including contact
details and employment forms.
Requirements
- University
degree in human resource management.
- High
Integrity, confidentiality and business Ethics standards
- Good
knowledge of Microsoft® Office Software (Excel®, Word®, PowerPoint®, and
others)
Airfreight Intern at Airflo Limited
Airfreight Intern
Airflo Limited is seeking motivated interns who are starting
off and are in pursuit of career growth. We require result-oriented, energetic
professionals with great positive attitude, who do not mind wearing multiple
hats. You will learn the responsibilities of a professional in your respective
function under the supervision of our more senior employees.
Description
- Spot
Booking.
- Generating
and managing S-Numbers.
- Attach
and detach S-Numbers.
- Customer
portfolio, consignee, and specific requirements.
- Planning
(split direct and indirect).
- Registering
new customers.
- Shipping
documentation with shipment destinations and requirements.
- Airline
knowledge (destinations, schedule, pivot weights, ULD types)
- Interpreting
the booking plan and forecasting.
- Communication
to client on delays, cancellations, etc.
- Using
booking and forecast tools.
- Learn
industry abbreviations (booking & airline lingual).
- How to
read and understand/interpret the booking sheet.
- Understand
ULD types and pivot weights & allocations.
- Understand
the flight schedules & destinations.
- Preparation
of tentative booking.
- Creating
consoles.
- ETDs
and ATDs in CargoWise.
- Attach
and detach S numbers.
- Loading
variables (mixing customers).
- Communicate
flight delays and cancellations.
- Update
performance analysis and run and request HAWB stock.
Requirements
- Diploma
in any relevant Commercial Course/ Aviation Course (preferably IATA
Forwarding).
- Ability
to diagnose and solve problems.
- A team
player with the ability to work well in a small dynamic airfreight team.
- Self-motivated,
confident, creative, disciplined with attention to detail.
- Ability
to cope with stressful situations.
- Solid
communication skills.
Documentation Internship Opportunity at Airflo Limited
Airflo Limited is seeking motivated interns who are starting
off and are in pursuit of career growth. We require result-oriented, energetic
professionals with great positive attitude, who do not mind wearing multiple
hats. You will learn the responsibilities of a professional in your respective
function under the supervision of our more senior employees.
Description
- Assist
in the management of flight documentation.
- Assist
in sending shipment documents to the clients and market.
- Generation
of MAWB.
- Learn
and assist in ECS production.
- Assist
in verifying shipment numbers.
- Understand
HCDA and HAWB production.
- Communication
on documentation confirmation to clients.
- Understand
the process of C17 production.
- Assist
in prior release and shipment verification
Requirements
- Diploma
in any relevant Customs Administration Course.
- Ability
to diagnose and solve problems.
- A
team player with the ability to work well in a large dynamic documentation
team.
- Self-motivated,
confident, creative, disciplined with attention to detail.
- Ability
to cope with stressful situations.
- Solid
communication skills.
Project Manager at Airflo Limited
Description
As Project Manager Digitalization, you are responsible for
planning, coordinating, and delivering key digitalization initiatives across
Airflo’s entities. Positioned at the tactical level, your role ensures that
cross-functional digital projects, ranging from system implementations to
process automation and data-driven initiatives, are executed in line with
strategic goals, delivered on time, and provide measurable value. As one of our
major projects matures and stabilizes, your scope will increasingly span across
multiple transformation workstreams and initiatives, coordinating across
business domains, geographies, and stakeholders. You act as a key player,
ensuring clarity, focus, and accountability across the digitalization roadmap.
Requirements
Project Management
- Coordinate
and manage multiple digitalization initiatives, ensuring delivery
according to timelines, scope, and budget.
- Translate
strategic goals into detailed project and workstream plans, clearly
defining milestones, deliverables, and dependencies.
- Monitor
progress and adjust plans as needed in response to evolving priorities,
scope changes, or risks.
- Ensure
governance and structure are in place to track progress across initiatives
(e.g. planning tools, reporting cadences, logs).
Stakeholder Management & Communication
- Maintain
strong communication across all entities and business functions.
- Act as
the central point of contact between the digitalization team, business
owners, IT/data teams, and external partners.
- Communicate
project status, blockers, and success metrics to leadership, workstream
owners, and project contributors.
- Address
resistance to change and support adoption by promoting transparency,
clarity, and shared goals.
Resource & Delivery Coordination
- Coordinate
internal and external resources to ensure the right expertise and capacity
is aligned across initiatives.
- Define
and track scope, roles, and responsibilities in each project or
workstream.
- Track
and manage budgets, supplier performance, and deliverables.
Continuous Improvement
- Conduct
post-initiative reviews and collect feedback to improve future
digitalization rollouts.
- Identify
opportunities for improved collaboration, better use of tooling, and more
effective project execution methods.
- Support
the refinement of project methodologies to better suit digital and
cross-border transformations.
Educational background / Work experience
- Bachelor
of Business Information Technology, Business Administration, or
equivalent.
- A
strong interest and understanding of logistics information systems and
technology.
- 3-5
years’ experience in similar role, ideally with digital transformation
projects, preferably in the logistics / freight forwarding sector.
- Formal
project management methodology knowledge (e.g. PMP, Prince2, Agile) is a
plus.
- Profound
knowledge of MS-Office products (Word, Excel, Outlook, PowerPoint)
- CargoWise
certified “Operator-level” is a plus
- Familiarity
with digital systems in logistics, such as CargoWise or comparable TMS.
Documentation Supervisor at Airflo Limited
Description
- Plan
and manage team schedules to ensure full coverage across all shifts.
- Monitor
team productivity on a daily, weekly, and monthly basis across various
documentation sections, with a focus on HAWB processing, ULD buildup,
follow-ups on E-DOCs, DDT/SFDs, HCDs, C17s, PHYTOs, COEs, withdrawals,
transfers, prior releases, and document dispatch.
- Coordinate
with Operations to confirm shipment deliveries, plant health inspection
status, and QC status, and prioritize tasks to ensure timely and efficient
documentation processing.
- Oversee
the accuracy of all shipment documentation throughout each stage from
cargo acceptance, inspection, and approval, buildup, generation of HAWBs,
manifesting, and generation of MAWBs.
- Verify
that flight documentation (MAWBs, manifests, and weight dockets) matches
the actual pallet/ULD weights, and communicate discrepancies with
Operations, airlines, or GHAs to ensure timely resolution.
- Ensure
all required payments are made promptly and recorded in C1 to prevent
customs-related shipment delays.
- Maintain
organized filing of documents by market, ensuring easy retrieval in case
of client claims.
- Confirm
the daily shipment numbers align with bookings in CW1 and raise concerns
with B&P and OKAM if that is not the case.
- Validate
that the documentation received corresponds with the operations’ build-up
progress, which in turn translates to smooth clearance at destinations.
- Promptly
flag and communicate any discrepancies between documents and shipments to
the appropriate stakeholders.
- Improve
file turnaround times back to farms by allocating sufficient workforce for
Blue Folders Management.
- Oversee
effective document archiving and records management for compliance and
traceability.
Requirements
- Experience
communicating in diverse cultural or work environments preferred.
- Fluent
in both written and spoken English and Kiswahili.
- Must
be comfortable explaining complex technical & procedural requirements
in straightforward language
- Degree
in Export Documentation or any other related field.
- Possession
of a higher National Diploma in IATA Forwarding and Customer Relations
course will be an added advantage.
- Hands-on
experience of at least 2 (two) years and above.
- Profound
knowledge of MS-Office products (Word, Excel, Outlook).
- Experience
with CargoWise or a similar TMS will be an advantage.