Internship | Job Vacancies at KCA University (KCAU)

Registrar, Teaching and Learning at KCA University (KCAU)

Job Description

Job Objective

The Registrar, Teaching and Learning will be in charge of Student admissions, registration, management of academic records, examinations, and related academic support responsibilities.

Duties and Responsibilities

• Ensure that the Teaching and Learning operates effectively and efficiently in line with the University vision and mission.
• Develop and oversee the implementation of academic policies, regulations, and procedures.
• Prepare annual work plans in liaison with Heads of Sections to outline departmental activities, timelines, responsible officers, and required resources, to ensure efficient operations.
• Develop and implement the Departmental budget to ensure efficient allocation of resources for the Department’s strategy to be implemented on time.
• Prepare monthly and quarterly performance reports by consolidating Departmental reports to inform management’s decisions.
• Monitor and evaluate staff performance in the Department to ensure performance meets expected levels.
• Ensure the integrity, confidentiality, accuracy, and security of all academic records of current and former students.
• Ensure students adhere to University Rules and Regulations as stipulated in the Students Handbook.
• Oversee the University examinations process by maintaining up-to-date course schedules and final examination schedules.
• Supervise the process of credit transfers, graduation and certification of the University’s degrees, degree verification and production of official transcripts.
• Process the travel, accommodation arrangements and payments of External Examiners.
• Ensure that examinations are prepared and processed on time.
• Keep all examination materials in safe custody.
• Interpret policies and regulations to the University Senate and Deans Committees.
• Coordinate implementation of Senate decisions.
• Plan and oversee the preparation of graduation ceremonies and all activities related to graduation matters.
• Prepare and declare programmes and programme capacities for students’ placements and admissions.
• Develop and implement a risk register to manage and mitigate risks.
• Provide secretariat services to committees of the Senate and Deans
• Any other duty as may be assigned from time to time.

Qualifications And Experience

• PhD in Public Administration, Business Administration, Human Resource Management or its equivalent from an accredited/recognised University.
• Master’s Degree in Public Administration, Business Administration, Human Resource or its equivalent from an accredited/recognised University.
• Bachelors’ Degree in Public Administration, Business Administration, Human Resource or its equivalent from an accredited/recognised University.
• Ten (10) years of relevant experience in a University with four (4) years of experience in management.
• Attained the rank of Senior Lecturer
• Certificate in leadership and management course.
• Registered Member of a Professional Body.

Other Skills And Competencies

• Strong knowledge of university governance and academic regulations.
• Leadership and people management skills.
• Excellent organisational and planning abilities.
• High ethical standards and integrity.
• Strong communication and interpersonal skills.
• Analytical and problem-solving skills.
• Knowledge of higher education quality assurance and accreditation.
• Competence in student information systems and data management.
• Sound understanding of relevant higher education laws and policies

Apply: REGISTRAR, TEACHING AND LEARNING - KCA University

HCM Assistant – Records Management at KCA University (KCAU)

JOB OBJECTIVE

• The job holder will be responsible for providing administrative support within the Human Capital Management department.

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DUTIES AND RESPONSIBILITIES:

• Maintain up-to-date employee files (digital and physical).
• Maintain and update staff records, ensuring accuracy and confidentiality.
• Capture and update employee information in the Human Resource Information System (HRIS).
• Prepare and submit payroll data such as attendance, allowances, and deductions.
• Assist in job application tracking and interview scheduling.
• Coordinate onboarding logistics and documentation for new hires.
• Assist in the administration of statutory deductions, staff benefits, and leave balances.
• Track and update training attendance, evaluation, and related reports.
• Provide administrative support for grievance handling, disciplinary meetings, and staff communications.
• Assist in staff welfare programs and other staff engagement initiatives.
• Compile and prepare monthly, quarterly, and annual HR reports, including Staff Establishment Reports, Recruitment Status Reports and Training Participation Reports.
• Generate HRIS-based reports for decision-making and workforce planning.
• Ensure proper records are kept on the movement of records to and from the HCM office.
• Any other duty that may be assigned by your supervisor.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in Human Resources Management or a related field from an accredited/recognised institution.
• One (1) year of experience in HR, administration or related field.

OTHER SKILLS AND COMPETENCIES

• Strong understanding of labour laws and HR best practices.
• Excellent communication, interpersonal, and problem-solving skills.
• Excellent IT skills.

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