Administrative Officer, Hilton, IHD at Aga Khan University Hospital
Location: Nairobi, Kenya
Introduction
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and
self-governing international university, with 13 teaching sites in 6 countries
over three continents. An integral part of the Aga Khan Development Network,
AKU provides higher education in multiple health science and social science
disciplines, carries out research pertinent primarily to low- and middle-income
countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all
at international standards. It has almost 2,500 students and 14,000 staff. The
University is both a model of academic excellence and an agent of social
change. As a leading international institution dedicated to excellence and
change, AKU operates on the core principles of quality, relevance, impact and
access.
The Institute for Human Development (IHD) is dedicated to
the pursuit of knowledge with direct relevance for policies, programs, and
practices that enhance life experiences at all stages of human development.
In its foundational years, the Institute seeks particularly to become a
visible instrumental force, locally as well as globally, for advancing
knowledge about the earliest years of children’s development and for harnessing
such knowledge for the purpose of shaping policies and interventions that ensure
a strong start in life for all children wherever they may live.
Job Summary
The Aga Khan University’s Institute for Human Development
(AKU IHD) is dedicated to the pursuit of knowledge with direct relevance for
policies, programs, and practices that enhance life experiences at all stages
of human development. The Institute has a number of programme and research
activities running in different parts of Kenya, including Isiolo County. The
Isiolo research station is housed at the Isiolo County Teaching and Refferal
Hospital. The station supports several hospital-based and community-based
research projects.
We are seeking a highly motivated and experienced professional to join our team
as an Administrative Officer. The role will be responsible for coordinating all
administrative functions to ensure the smooth and efficient running of this
project. The position will be based in Isiolo County.
Responsibilities
Office Operations and Administration
- Oversee
daily office operations including cleanliness, utility management,
repairs, and general maintenance.
- Ensure
timely payment of utilities such as internet, water and electricity bills.
- Maintain
orderly filing of administrative documents (both physical and electronic).
- Conduct
daily routine checks to ensure that the generator is functional and the
fuel tank is always at least at half capacity and above
- Conduct
routine checks on site equipment, utilities and infrastructure, and
initiate timely maintenance and/or replacement request for faulty or
broken-down facilities.
- Manage
office fumigation, hygiene services, and ensure amenities (e.g.,
generator, water tanks) are functional.
- Supervise
support staff including security guards and cleaners.
- Implement
and monitor basic safety and confidentiality protocols within the office;
report any safety concerns.
Procurement, Inventory, and Asset Management
- Manage
office and field supply inventory: request, receive stock, and distribute
items in line with procurement SOPs.
- Track
and maintain records of project assets such as tablets, equipment, and
laptops, ensuring secure storage and regular maintenance.
- Log
and track administrative and procurement-related documents such as
delivery notes, invoices, and receipts.
Financial Administration
- Manage
petty cash float; track field expenditures and submit reconciliations in
line with financial procedures.
- Facilitate
payments to study participants, community mobilizers, and vendors; ensure
proper documentation and weekly delivery of financial documents from
Isiolo to Nairobi.
Transport and Fleet Support
- Coordinate
with drivers, transport teams, the clinical team and the field team to
support fieldwork logistics.
- Assist
with fleet scheduling, fuel management, routine servicing, maintenance and
reporting.
- Maintain
data related to transport operations and performance.
Communication and Liaison
- Serve
as the key administrative liaison between the Isiolo field office and
Nairobi headquarters.
- Provide
regular updates to the Nairobi team on administrative, operational, and
logistical matters.
- Schedule
weekly project update meetings, documentation and sharing of the minutes
from the meeting with the study team
Requirements
- A
bachelor’s degree in business management, Commerce, Project Planning and
Management, or a related field with at least 2 years’ experience as an
Administrative Assistant / Office Manager / Scheduling Coordinator /
Project Coordinator. OR
A Diploma in Business Management, Commerce, Project Planning and Management, or a related field with at least 4 years’ experience as an Administrative Assistant / Office Manager / Scheduling Coordinator / Project Coordinator
Relevant Experience.
- Experience
coordinating or supporting a research project
- Experience
in drafting and presenting basic project reports
- Proficient
with Microsoft Office and familiarity with online document storage
platforms such as OneDrive and Dropbox
- Experience
working in a multi-cultural settling
Personal Characteristics
- Strong
interpersonal and communication skills
- Excellent
organizational and planning abilities
- Exceptional
time management skills with the ability to meet tight deadlines
- Meticulous
approach to documentation and attention to detail
- Strong
listening skills and creative problem-solving abilities
- Fluency
in English and Kiswahili
- Proven
ability to work independently with minimal supervision
- Self-starter
with the capacity to thrive in a fast-paced environment
- Flexible
and adaptable to changing priorities
Project Officer – (Lamu & Isiolo) at Aga Khan University (AKU)
Job Summary
This role is critical in supporting effective delivery of
training and support on early childhood development in collaboration with
community-based organizations, healthcare facilities and community health
promoters, collection and management of quantitative and qualitative data for
monitoring and evaluating project outcomes. In addition, the incumbents will
play a key role in coordinating and implementing project activities to ensure
effective delivery of interventions.
We are looking for highly motivated and experienced
professionals with a background in early childhood development or related
fields to join our team as Project Officers in Lamu and Isiolo Counties.
Responsibilities
Technical Support
- Assist
in training and providing ongoing mentoring and support to research
assistants, Community Health Workers (CHW) and community members to
support ECD.
- Monitor,
review and update project workplans for effective and timely delivery of
project milestones
Research
- Participate
in workshops to plan research activities and familiarize with data
collection tools, consent procedures, and project protocols.
- Assist
in reviewing and piloting research tools, and support logistics for
participant recruitment, mobilization, consenting, and data collection.
- Conduct
quantitative data collection using ODK software.
- Conduct
key informant interviews and focus group discussions, take detailed field
notes, and prepare interview summaries.
- Support
data transcription, cleaning, and organization for analysis.
- Support
the preparation of scientific manuscripts for publication.
- Maintain
and manage data, files, and project documentation.
Quality Assurance and Reporting
- Liaise
with stakeholders, including community partners, local authorities, and
beneficiaries, to ensure effective communication and collaboration.
- Coordinate
project update meetings, documentation and sharing of the minutes.
- Liaise
with stakeholders, including community partners, local authorities, and
beneficiaries, to ensure effective communication and collaboration.
- Coordinate
project update meetings, documentation and sharing of the minutes.
Requirements
- Bachelor’s
degree in ECD, nursing, developmental psychology, public health, clinical
medicine or a related field.
Relevant Experience
- Strong
background in delivering or supporting ECD interventions in community or
health facility settings. Experience in mobilizing and working with
caregivers and community stakeholders to promote child health and
development.
- Experience
in conducting training sessions for community-based organizations,
supporting in developing training materials and adapting them for local
contexts.
- Demonstrated
experience in supporting research projects and collecting qualitative
and/or quantitative data.
- Proficiency
in using smartphones or tablets for data collection (e.g. ODK or similar
platforms).
- Fluency
in English and Swahili languages is required. Proficiency in other local
languages spoken in Isiolo and Lamu is an added advantage.
- Solid
analytical and report writing skills.
Personal Characteristics
- Knowledge
of cultural contexts in Isiolo and/or Lamu.
- Ability
to work independently and meet tight deadlines with minimal supervision.
- Strong
interpersonal and communication skills, with the ability to work
effectively in a team environment.
- Maintains
integrity, respects confidentiality, and adheres to research or
organizational ethics.
- Committed
to learning and innovation and adaptive approaches.
How to Apply:
Applications together with detailed Curriculum Vitae, names
of three referees, telephone contact, e-mail address and copies of certificates
and testimonials should be sent to the Manager, Recruitment, Aga Khan
University Hospital, Nairobi. P. O. Box 30270-00100, NAIROBI or by
email to hr.recruitment@aku.edu.
Applications by email are preferred.
Please indicate the title of the position on your application.
Applications should be submitted latest by September
11, 2025
Driver – Isiolo at Aga Khan University (AKU)
Job Summary
We are looking for a highly motivated and experienced
professional driver who will provide safe, reliable, and efficient
transportation services to staff and partners in support of the research
study/fieldwork in Isiolo County. The role requires excellent knowledge of
Isiolo County and its surroundings.
Responsibilities
- Safely
drive staff, visitors, and partners to designated locations within Isiolo
County and beyond as required.
- Ensure
the assigned vehicle is in good working condition by conducting routine
checks (fuel, oil, water, tires, brakes, etc.).
- Keep
the vehicle clean and well-maintained at all times.
- Monitor
and ensure timely servicing, repair, and insurance renewals for the
assigned vehicle.
- Maintain
accurate records of mileage, fuel usage, and service history.
- Adhere
strictly to traffic laws and organizational safety regulations.
- Provide
support in fieldwork logistics, including transportation of supplies,
documents, or equipment.
- Report
accidents, incidents, or mechanical issues promptly to the supervisor.
- Exercise
discretion, confidentiality, and professionalism when transporting staff
and study participants.
- Perform
other duties as may be assigned
Requirements
- KCSE
Certificate or equivalent academic qualification.
- Valid
BCE driver’s license with a clean driving record.
- Certificate
of Good Conduct (valid).
Relevant Experience
- Good
knowledge of basic vehicle mechanics.
- Proficient
in local language
- Familiar
with Isiolo town and its surroundings
Personal Characteristics
- Strong
knowledge of traffic rules and road safety.
- Excellent
driving skills, punctuality, and reliability.
- Ability
to work long and irregular hours and field trips.
- Good
interpersonal and communication skills.
- High
level of integrity, confidentiality, and professionalism.
- Ability
to work effectively with minimal supervision in field settings.
How to Apply:
Applications together with detailed Curriculum Vitae, names
of three referees, telephone contact, e-mail address and copies of certificates
and testimonials should be sent to the Manager, Recruitment, Aga Khan
University Hospital, Nairobi. P. O. Box 30270-00100, NAIROBI or by
email to hr.recruitment@aku.edu. Applications
by email are preferred.
Please indicate the title of the position on your application.
Applications should be submitted latest by September
11, 2025
Project Officer, IHD at Aga Khan University Hospital
Job Summary
The Aga Khan University’s Institute for Human Development (AKU IHD) is
dedicated to the pursuit of knowledge with direct relevance for policies,
programs, and practices that enhance life experiences at all stages of human
development. The Early Childhood Development (ECD) Workforce Hub is housed and
led by AKU IHD. The Hub seeks to address challenges in the delivery of high
quality ECD programs and services with regard to access, knowledge and evidence
generation for the benefit of marginalized communities. The Hub develops and
provides demand driven ECD professional development courses, offers technical
support to ECD stakeholders, and makes global research findings into accessible
communication materials for target audiences including policy makers, frontline
workers, communities and parents or caregivers of young children.
This role is critical in supporting effective delivery of training and support
on early childhood development in collaboration with community-based
organizations, healthcare facilities and community health promoters, collection
and management of quantitative and qualitative data for monitoring and
evaluating project outcomes. In addition, the incumbents will play a key role
in coordinating and implementing project activities to ensure effective
delivery of interventions.
We are looking for highly motivated and experienced professionals with a
background in early childhood development or related fields to join our team as
Project Officers in Lamu and Isiolo Counties.
Responsibilities
Technical Support
- Assist
in training and providing ongoing mentoring and support to community
health promoters (CHPs) and community members to support ECD.
- Monitor,
review and update project workplans for effective and timely delivery of
project milestones.
- Support
the establishment and strengthening of play areas within health
facilities.
- Organize
and participate in community outreach activities to raise awareness about
ECD services.
- Support
in the development and local adaptation of training materials.
- Support
procurement and distribution of project materials and supplies, including
educational and play materials.
Research
- Participate
in workshops to plan research activities and familiarize with data
collection tools, consent procedures, and project protocols.
- Assist
in reviewing and piloting research tools, and support logistics for
participant recruitment, mobilization, consenting, and data collection.
- Conduct
quantitative data collection using ODK software.
- Conduct
key informant interviews and focus group discussions, take detailed field
notes, and prepare interview summaries.
- Support
data transcription, cleaning, and organization for analysis.
- Support
the preparation of scientific manuscripts for publication.
- Maintain
and manage data, files, and project documentation.
Quality Assurance and Reporting
- Liaise
with stakeholders, including community partners, local authorities, and
beneficiaries, to ensure effective communication and collaboration.
- Coordinate
project update meetings, documentation and sharing of the minutes.
- Compile
and submit activity reports, including regular updates on project progress
and quarterly project progress reports.
- Participate
in regular team meetings, workshops, and conferences.
- Contribute
to the development of presentations as and when required.
- Document
evidence of processes and activities through photos and testimonials in
collaboration with the Communications Officer.
- Document
lessons learned and best practices to inform project implementation
Requirements
- Bachelor’s
degree in ECD, Nursing, Developmental Psychology, Public Health or a
related field
Relevant Experience
- Strong
background in delivering or supporting ECD interventions in community or
health facility settings.
- Experience
in mobilizing and working with caregivers and community stakeholders to
promote child health and development.
- Experience
in conducting training sessions for community-based organizations,
supporting in developing training materials and adapting them for local
contexts.
- Demonstrated
experience in supporting research projects and collecting qualitative
and/or quantitative data.
- Proficiency
in using smartphones or tablets for data collection (e.g. ODK or similar
platforms).
- Fluency
in English and Swahili languages is required. Proficiency in other local
languages spoken in Isiolo and Lamu is an added advantage.
- Solid
analytical and report writing skills.
Personal Characteristics & Behaviours
- Knowledge
of cultural contexts in Isiolo and/or Lamu.
- Ability
to work independently and meet tight deadlines with minimal supervision.
- Strong
interpersonal and communication skills, with the ability to work
effectively in a team environment.
- Maintains
integrity, respects confidentiality, and adheres to research or
organizational ethics.
- Committed
to learning and innovation and adaptive approaches.
Patient Services Coordinator, Patient Services Department (Temporary for 5 months) at Aga Khan University Hospital
Job Purpose:
Maintain the reception area by providing front office
administrative services and customer care service to patients, AKU staff and
the public by receiving and addressing inquiries in a professional and polished
manner, while accounting for all daily financial transactions processed at the
front desk/patient reception.
Responsibilities:
- Provide
outstanding customer services to patients, public and AKU staff and ensure
inquiries and complaints to the department are addressed expeditiously.
- Consistently
provide full coverage at all times at the front desk by clocking in and
out in the HR time management software.
- Beware
of the down time and data protection procedure in the event of a system
failure.
- As a
cashier, maintain a manual invoice and receipt process in the event of a
computer system malfunction and upon resumption of computer system, update
data and records in the computer system.
- Admission
of patients and collection of IP deposits as per the laid down guidelines.
- Account
for and balance all monies collected from patients on a daily basis and
deposit the money to main hospital Automated Banking Machine at the end of
a work shift.
- Look
in the computer system and verify and confirm credit services that are
applicable to corporate employees as per the account entitlement details
- Ensure
the Pre-Authorizations are duly completed by the Physicians and sent to
corporations for approval within 24hours.
- Liaise
with patient services supervisor, manager and patient’s insurance company
regarding any uncertain approval of such cases.
- Check
and verify patient data in the computer system and bill the correct
patient for the right services and collect the right amount of payment for
the services.
- Verify
that all benefits for corporate employees are billed as per existing
entitlement guidelines.
- Assist
other patient services staff when the need arises in order to foster
overall efficiency of the department and deliver timely patient care.
- Answers
both internal and external phone calls promptly and respond appropriately.
Communicate messages promptly and accurately to concerned persons in order
to help in the maintenance of smooth organization of patient care.
- Re-confirm/
update contact numbers of patients. In addition, ensure realistic
appointments are booked and rescheduling is done on a timely basis.
Rescheduling of appointments by the physicians must be communicated to the
patients on time by the staff at the consulting clinics.
- Escalate
any difficult/challenges faced in the cause of the operations to the Duty
Supervisor/ Manager promptly for assistance.
- Any
other duties as may be assigned from time to time.
Qualifications and skills required:
- Diploma
in Front Office Administration/ Business Administration or equivalent.
- At
least 3 months’ work experience from the hospitality industry
- Excellent
Customer Service & people skills
- Ability
to multi-task & detail oriented
- Good
communication & interpersonal skills
- Attention
to detail and good problem-solving skills
- Ability
to deal with the public
- Culture
sensitive individual
- Good
planer & results oriented,
- High
integrity.
Locum Audiologist at Aga Khan University Hospital
Responsibilities:
- Examine
patients with ear, hearing or balance and other related problems using
equipment such as audiometers, speech analysers
- Conduct
the prescribed hearing tests, understand, interpret findings, and
determine if hearing impairment is conductive or sensorineural in nature
- Provide
patients with hearing aids or refer for potential cochlear implant
- Evaluate
all patients on follow up on the current condition and make note of any
developments or changes
- Educate
patients on ways to prevent or delay hearing loss
- Work
in collaboration with other specialty in a multi-disciplinary approach to
include newborn, paediatric and adult hearing screening
- Maintain
records of audiograms and ensure patient confidentiality
- Assess
patient and family education needs and provides appropriate teaching based
on their needs
- Instruct
patient and family regarding investigations and follow up clinic
appointments
- Observe
infection control practices and maintains a clean and safe work
environment for staff and patients
- Participate
in data collection and monitoring of unit-based quality indicators
- Ensure
compliance with health and safety guidelines for staff and patients,
reporting any accidents, incidents, hazards, or equipment defects in
accordance with laid down policies
- Participate
in unit based continuing education, quality improvement (QI) projects
Requirements:
- Diploma
in Clinical Audiology
- Minimum
2 years of working in a busy Audiology facility, with expertise in
paediatrics
- Demonstrate
adequate knowledge as well as skills to conduct and interpret Pure Tone
Audiometry, Speech Audiometry, tympanometry Transient Evoked Otoacoustic,
Emissions Brain Evoked Response Auditory/ Auditory Brainstem
Response, Neonatal Screening and Visual Reinforcement Audiology
- Certification
in Basic Life Support (BLS)
- Excellent
written and Verbal communication skill
Data Scientist, ICT Administration Office at Aga Khan University Hospital
Job Purpose/Summary
- AKU is
building an AI-enabled product to address the challenges of low- and
middle-income countries (LMICs). As part of the office of
the Chief Data Innovation Officer (CDIO), you will work at
the intersection of data science, AI, and product development to shape and
deliver high-impact GenAI tools.
- We are
seeking a Data Scientist / Analyst who brings strong technical skills in
machine learning and NLP, and is eager to take on full stack development
responsibilities. You will work closely with engineering and academic
teams, and design stakeholders to co-develop product features, define data
workflows, and deploy AI-enabled tools that serve both academic excellence
and social development.
Key Roles and Responsibilities
- Design,
train, evaluate, and refine LLM-based workflows and data pipelines.
- Define
features, user stories, and manage backlog. Coordinate agile sprints.
- Ensure
training and inference datasets are complete, accurate, and relevant.
- Engage
with domain experts, faculty, and operations teams to gather feedback.
- Conduct
A/B testing, collect usability feedback, optimize UX in GenAI outputs.
- Document
data lineage, model decisions, and ensure privacy and security.
- Publish
learnings, contribute to internal workshops, stay current in GenAI.
Relevant Experience and Qualifications
- BSc or
MSc in Data Science, Computer Science, Engineering, or a related
quantitative
field.
- A
proven track record in building and shipping successful analytics software
products at scale at a high-growth, high-tech company.
- 2+
years of experience in a data science or engineering role.
- Experience
with GenAI or NLP techniques (e.g., transformers, prompt engineering).
- Background
in building data-driven products using agile methodologies.
- Proficient
in Python, SQL, ML libraries (scikit-learn, Transformers, LangChain, etc.)
- Familiarity
with BI tools (e.g., Power BI), and data versioning / MLOps pipelines.
Associate, Brain and Mind Institute at Aga Khan University Hospital
Job Summary
The pivotal role of a Research Associate at the Brain and
Mind Institute at Aga Khan University involves a multifaceted approach to
advancing knowledge and promoting mental well-being. In addition to participant
recruitment, administration of interviews and tests, and data management, the
Research Associate collects, analyzes, and reports data. They also coordinate
with research stakeholders, assist in disseminating project results through
various channels, and maintain instrumentation related to field or laboratory
research. Moreover, the Research Associates provides technical support to
researchers, contribute to designing research projects, and independently
conduct work complementary to overall research objectives. Furthermore, they
train and mentor others in research-related protocols, models, and
instrumentation, while also having the opportunity to pursue independent
research projects under the mentorship of Principal Investigators, thereby
furthering BMI’s research objectives and goals.
Responsibilities
Contribution to Research Design
- Participate
in the design of research projects.
- Provide
input on methodology, sampling techniques, and data collection tools.
Participant Recruitment
- Develop
recruitment strategies to attract eligible participants for research
studies.
- Engage
with potential participants through various channels to explain the
research objectives and requirements.
Data Collection and Analysis
- Collect
data through various methods such as surveys, interviews, and tests.
- Organize
and clean collected data.
- Conduct
preliminary statistical analysis on collected data.
- Coordination
with Research Partners and Stakeholders
- Collaborate
with research partners and stakeholders to ensure smooth project
implementation.
- Communicate
project requirements and timelines effectively.
- Maintenance
of Instrumentation
- Ensure
proper maintenance and calibration of research instruments and equipment.
- Troubleshoot
technical issues as needed.
Technical Support to Researchers
- Aid
researchers in implementing research protocols.
- Offer
guidance on data collection methods and techniques.
Other responsibilities
- In
certain study delivery activities, the Research Assistant may be required
to serve as backup/cover for other project staff, as the situation
demands.
- These
initial responsibilities and deliverables may evolve during study
initiation, implementation, and close-out; hence other related
responsibilities may be assigned.
Requirements
- Minimum
bachelor’s degree in a relevant field such as psychology, neuroscience,
public health, or a related discipline. Advanced degree preferred but not
mandatory.
- Additional
certifications or coursework in research methods, data analysis, or
relevant areas are preferred but not mandatory.
Relevant Experience
- Minimum
of 2-3 years of experience in research coordination, data collection,
analysis, and report writing.
- Experience
working in academic or research settings preferred.
- Familiarity
with research methodologies and statistical analysis software.
- Proficiency
in English and Swahili language skills, writing, spoken.
Personal Characteristics
- Strong
attention to detail and accuracy in data collection and analysis.
- Excellent
organizational and time management skills.
- Ability
to work independently and collaboratively within a multidisciplinary team.
- Effective
communication skills, both written and verbal.
- Adaptability
and willingness to learn new skills and methodologies.
- Ethical
conduct and adherence to research protocols and guidelines.
MRI Technologist, MRI at Aga Khan University Hospital
Responsibilities:
Conducting MRI procedures as per approved protocols and
guidelines
- Correctly
interpret the request form
- Explain
procedure to the patient beforehand.
- Consults
with radiologists in case of doubt in any protocol selection
- Ensure
all consumables for selected protocols are available.
- Perform
high quality MRI scans
- Monitor
patient’s condition throughout the procedure.
- Make
sure the patient is on sight throughout the procedure.
- Ensure
all patients fill in the screen form before procedure.
- Ensure
all patients fill in the screen form before procedure.
- Ensure
a nurse is present at all times when imaging critically ill patients for
monitoring purposes.
- Ensure
all relevant records of all patients undergoing MRI scans are maintained.
- Ensure
all images are sent to PACs.
- Work
collaboratively with anesthetists and nurses for patients requiring MRI
under sedation.
- Perform
Intravenous cannulation and I.V contrast administration to patients.
Ensure safety of patients, staff and MRI equipment
- Assess
patients for risk of fall and implement safety measures.
- Strap
all patients to avoid falling during procedures.
- Where
patients are immobile, use designated MRI safety wheel chair and /or
trolley to take patients in the magnetic room.
- Ensure
no gas/oxygen cylinders are taken into the magnet room
- Ensure
safety checklist properly filled and checked before patient admitted to
magnet room.
- Ensure
is patient prepared and changed into appropriate attire (no zip, no clips,
no metallic buckles, no pins, and no jewelry) before scanning.
- Minimize
entry of people to MRI area.
Equipment Management
- Report
all machine faults to Section Technologist In-charge and Biomedical
engineering for action immediately.
- Ensure
daily QCs for equipment in the sections are done.
- Ensure
equipment is cleaned as per manufacturers guidelines.
Compliance with infection control measures
- Ensure
adequate supply of hand washing soaps and hand sanitizing gels and
dispensers.
- Ensure
hands are washed/sanitized before and after every procedure.
- Observe
stipulated guidelines when handling infectious patients e.g. use of masks
etc.
Monitor environment in UPS, control, chiller and gantry
rooms
- Monitor
and document temperatures in these rooms
- Ensure
UPS and chiller working correctly
Monitor helium levels and magnet pressure
- Read
and record helium levels daily.
- Read
and record magnet pressure daily.
Patient Information Documentation
- All
exams done should be recorded.
- Record
all doses of contrasts administered to patients.
- Perform
Intravenous cannulation and I.V contrast administration to patients.
Supervise machine maintenance/repair services
- Staff
should avail themselves during maintenance/repairs
Training of MR Technologist / residents
- When
needed, conduct orientation of residents and new MR technologists
Embrace modern technology, techniques and skills in
providing MRI procedures.
- Undergo
training on any new technologies that are started in the MRI section, be
it new machines, software etc.
- Participate
in individual staff development e.g advance MRI procedures
Perform other duties as may be assigned
- Participate
in all team efforts as departmental needs arise.
Requirements:
- Diploma
in Medical Imaging Sciences or Equivalent.
- Training
in MRI Scan procedures.
- A
valid Basic Life Support certificate
- 3
years’ experience as a Radiographer with sufficient training in MRI scan
procedures.
- Good
communication and interpersonal skills
- A
team player with good customer care skills
Accounts Assistant, General Accounts, Finance Division at Aga Khan University Hospital
Job role
The Accounts assistant will play a crucial role in the
financial management of the organization by performing various tasks related to
cash control accounts reconciliations. This role requires meticulous attention
to detail, strong analytical skills, and a deep understanding of accounting
principles.
Key responsibilities:
- Reconciliation
of cashiers’ collection and banking on a daily basis against the cash
billings.
- Perform
daily, weekly, and monthly reconciliations of cash accounts to ensure
accuracy and identify discrepancies.
- Recording
of all banking slips into the system
- Make
follow-up with cashiers on any variances resulting from the bank slips
versus the cash billings and escalating to Treasury coordinator and
Finance manager.
- Ensure
the system’s cashier facility wide report is fully accounted for on a
monthly basis.
- Ensuring
that the outreach cash control account is nil in General Ledger on a
monthly basis or any balance is well explained and reconcilable.
- Posting
of supplier invoices into the Accounts payable module and allocating costs
to the correct cost centers.
- Process
replenishment of the spent petty cash amounts to the mobile money payment
platform.
- Propose
journal vouchers for Finance manager approval as need arises to correct
any mis-posting and reallocation of costs.
- Ensure
strict adherence of controls as per set policies and Internal audit
recommendations for all areas.
- Carry
out additional duties allocated by the supervisors from time to time.
Qualifications and skills requirements:
- CPA
II or bachelor’s degree in accounting/finance or related field. Added
advantage if possessing both.
- Minimum
of 1 year of working experience in a similar position
- A
team player with good organizational and communication skills
- Attention
to details and problem-solving skills.
- Person
of high integrity with a positive attitude towards work.
- Computer
literacy is mandatory.
- Ability
to set priorities and work effectively with minimum supervision.
- Able
to work flexible/long hours as and when required.
Full Time Faculty,Paediatric Cardiologist, Department of Paediatrics & Child Health at Aga Khan University Hospital
Job Summary
- The
Paediatric Cardiologist will undertake clinical and educational functions
under the supervision of the Section Head under whom he/she would be
deployed. In this role, the Paediatric cardiologist admits, consults and
undertakes diagnosis and treatment of patients admitted under the
university team or private admitting doctors. He/she may prescribe or
request certain tests or perform certain procedures without supervision
but should consult and involve other relevant specialties for more complex
diagnostic or management issues. As the admitting doctor, the Paediatric
Cardiologist ultimately determines what direct management is provided to
patients admitted under Him / Her and provides appropriate supervision for
all cadres of doctors and nurses involved in care.
Responsibilities
- Review
and examine patients consistently by performing such duties as taking case
histories, conducting physical examinations, and ordering diagnostic
laboratory and radiology studies.
- Conduct
daily ward rounds to monitor patients’ progress and provide call services
for the Wards, clinics and Paediatric Casualty.
- Initiate
discussions with patient and care givers to enable better diagnostic and
therapeutic medical care and services.
- Initiate
the review and development of appropriate policies and procedures for
patients’ health care to formulate best practice guidelines.
- Assist
in the examination and observation of emergency cases in a timely manner.
- Educate
patients on wellness, prevention and early detection of risk factors for
diseases.
- Liaise
with consultants and various departments to provide multidisciplinary
input into care as and when required.
- Participate
in departmental research and academic activities, institutional quality
improvement and patient safety activities.
Requirements
Applicants should
- Bachelor
of Medicine and Bachelor of Surgery (M.B.Ch. B) or equivalent
- MMed
in Paediatrics.
- Certified
and verifiable training in Paediatric Cardiology from a recognized
University / Institution.
- Registration
by the Kenya Medical Practitioners and Dentists Board.
- Emergency
Paediatric Life Support (EPLS) / equivalent.
- Demonstrates
competency and dexterity with all equipment utilized in the hospital
environment.
- Good
communication skills.
- Demonstrates
honesty, integrity, compassion and respect for diversity and applies
ethical principles appropriately.
Pool Registrar at Aga Khan University Hospital
Job Purpose
The Critical Care Instructor/Registrar will perform clinical
and educational functions within the Critical Care units of the Aga Khan
University Hospital – Nairobi. The Instructor/Registrar’s clinical duties will
include assessment and management of Critically ill patients in the
Medical-Surgical Intensive Care Unit and the High Dependency Unit in the
Hospital under the supervision of a Critical Care Consultant.
Their academic responsibilities will also include clinical
instruction to senior house officers, interns, medical students and resident
doctors within Critical Care Medicine.
Key responsibilities
Access and manage
patients.
- Participate
in daily multidisciplinary rounds in the ICU & HDU per the monthly
schedule/rota under the supervision of the Critical Care Consultant.
- Clinical
instruction to junior medical staff in the critical care units with
oversight by the Critical Care Consultant
- Perform
Critical Care procedures within their competence in the ICU & HDU
under the supervision of the Critical Care Consultant
- Assess
and examine patients, order and interpret diagnostic studies, develop care
plans, update patients, their families, primary care providers and other
consultants. This will be done under the supervision of the Critical Care
Consultant.
Consultation outside the Critical Care Units
- Assist
in the initial assessment and triage by phone, other electronic means or
in person of potential critical care patients by providing assessment,
management, and triage advice to non-critical care medical providers. This
will be done at the direction and supervision of the Critical Care
Consultant.
Participate in the review and development of appropriate
policies and procedures for patients’ health care to formulate best practice
guidelines.
- Participate
in discussions with relevant members of the clinical care team to enable
better integration of patient care activities under the supervision of the
Critical Care Consultant.
Participate in the meticulous use of
resources.
- Work
closely with other members of the clinical care team to reduce errors and
waste, improve skillfulness and resource utilization.
Participate in departmental research and academic
activities, institutional quality improvement and patient safety
activities.
- Clinical
instruction of medical school students, interns and residents as assigned.
- Participate
and occasionally present in weekly Morbidity and Mortality meetings for
the section of critical care.
- Seek
opportunities to attain and maintain competency in knowledge and skills to
perform duties described.
- Seek
feedback from Critical Care Consultants on performance.
Perform other duties as may be assigned by Critical Care
Medical Director
- Participate
in all team efforts as departmental (DOM) and sectional (Critical Care)
needs arise.
Qualifications, Experience and Skills required:
- Bachelor
of Medicine and Bachelor of Surgery (MBChB) or equivalent
- Master
of Medicine in Internal Medicine/Anesthesia/Emergency Medicine or
successful completion of a residency in Internal Medicine/Anesthesia or
Emergency Medicine.
- Registration
by the Kenya Medical Practitioners and Dentists Board
- Basic
Life Support & Advance Cardiac Life Support (BLS & ACLS)
- Demonstrates
competency and dexterity with all equipment utilized in the hospital
environment
- Good
communication skills
- Demonstrates
honesty, integrity, compassion, and respect for diversity and applies
ethical principles appropriately
- Seeks
and accepts advice and adheres to deadlines
- Punctual
and respects commitments made
- Responsible
team layer
- Basic
computer skills and electronic medical record knowledge is an added
advantage.
AKU Brain & Mind Institute is Hiring!
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Cashier/ Senior Assistant, Cashiering at Aga Khan University Hospital
Job role
Handle cash and credit payments, make change, give receipts,
account for all payments, and perform clerical duties related to meeting the
AKUH cashiering needs for internal and external customers as well as
reconciliation of related control accounts.
Key responsibilities
- Attend
to all customer queries in the department.
- Issue
receipts of cash and/or credit transactions from external customers
- Issue
receipts of collections from various cash collecting departments
- Post
payments against authorized vouchers and open cheques
- Give
change to the various departments within the hospital.
- Acknowledge,
record and file the private doctors fee notes
- Receipt
mailed cheques and direct banking records in a prompt manner, then bank
them
- Bank
cash collections and open night packets with the chief cashier
- Act in
the absence of the supervisor when called upon
- Prepare
daily collections and reconciliations
- Complete
any other tasks as may be assigned by the supervisor or manager.
Qualifications and skills requirements:
- CPA
part I or an equivalent is desirable
- KCSE
minimum grade of C+
- In-depth
knowledge of Microsoft Excel for reconciliations and reports
- Minimum
of 2 years work experience in a busy cash office
- Excellent
Customer service skills
- Good
communication and interpersonal skills
- Attention
to detail and highly organized.
- Able
to work as part of a team.
- Person
of high integrity with a positive attitude towards work.
- A team
player with good organizational and communication skills
Pastry Cook, Food Services at Aga Khan University Hospital
Responsibilities:
Baking and Preparation:
- Preparing
and baking a wide range of pastries, cakes, breads, and other sweet treats
following recipes or creating new ones.
Decorating:
- Decorating
pastries with icing, toppings, and other embellishments to enhance their
visual appeal.
Inventory Management:
- Maintaining
inventory of ingredients and supplies, ensuring adequate stock levels for
production.
Following Standards:
- Adhering
to established recipes, plating, and portion standards, as well as
maintaining a clean and organized workspace.
Collaboration:
- Working
with other kitchen staff, including the head chef and sous chef, to
coordinate production and ensure smooth service.
Quality Control:
- Ensuring
the quality and consistency of all pastry items produced.
Food Safety:
- Maintaining
a clean and sanitary work environment, adhering to food safety and hygiene
regulations
Requirements:
- Certificate
in pastry and Bakery Technology
- Minimum
4 years’ experience in a four-star hotel or a busy Pastry Section
- Experience
of working in a Hazard Analysis and Critical Control Points (HACCP)
compliant kitchen
- Ability
to manage inventory, follow recipes, and maintain a clean workspace.
- Effective
communication with other kitchen staff and potentially customers.
- Ability
to stand for extended periods and perform repetitive tasks.
- Precise
measurements, consistent execution of recipes, and attention to detail in
decorating.
- Baking
Expertise: Strong knowledge of baking techniques, ingredients, and
equipment.
- Creative
Skills: Ability to decorate pastries and desserts with creativity and
precision.
Front Office Receptionist, Radiology (Temporary) at Aga Khan University Hospital
Responsibilities:
- Warmly
receive and attend to all patients in the Radiology department
- Attend
to client enquiries regarding institutional and departmental services
- Book
patients for Radiological procedures and give correct information on
preparation for specific procedures
- Liaise
with radiologists, radiology technicians/radiographers and radiology
nurses to ensure that the daily worklists are optimized with minimal
wastage of appointment slots
- Confirm
appointments and follow up with insurance approvals and NHIF
pre-authorization
- Attend
to incoming and outgoing calls and forward messages promptly to enhance
overall communication
- Ensure
proper identification records are clearly indicated on documents for
correct patient identification and easy retrieval when needed.
- Bill
procedures accurately as per the prices set by the institution for
financial sustenance of the Department
- Show
initiative in managing the daily imaging lists
- Participate
in preparation of Quality Assurance audits to enable the department
achieve its quality objective
Requirements:
- Certificate
in Front Office /Customer Care Management
- Training
in Financial Management and an understanding of the operations within
Radiology Department will be considered advantageous
- Proficient
in computer, have excellent organizational and communication skills
- Proactive,
self-motivated, demonstrate maturity and be capable of working with
minimal supervision
- Displays
professionalism in all areas of work
- Effective
communicator at both operational and interpersonal settings
Cardiac Perfusionist at Aga Khan University Hospital
Responsibilities:
- Performs
duties to support cardiopulmonary bypass; maintains and
demonstrates competency in the performance of all
responsibilities.
- Appropriate choice and use
of disposable and heart-lung machine equipment and safety
devices for the performance of CPB.
- Appropriate
maintenance, according to hospital practice guidelines, of
the patient’s physiological parameters/variables during CPB.
- Prepares
for surgery by assembling extracorporeal circuit,
including connecting tubing, oxygenators, pumps and
filters. Primes and de-bubbles circuit.
- Prepares, administers and
monitors flow of prescribed solutions and
medications including circuit prime, cardioplegia, and
blood products used during procedures requiring extracorporeal
support.
- Develops
perfusion care plan and calculates appropriate
perfusion formulae to be communicated during preoperative
briefing.
- Manages extracorporeal
circuits to achieve conditions ordered by surgeon, including
CPB,
deep hypothermic circulatory arrest (DHCA), coronary
perfusion, veno-venous bypass, or partial bypass.
- Maintains supply
of blood in system and makes any adjustments needed
to achieve conditions specified by surgeon
or anesthesiologist, such as changes in
blood temperature, oxygen/carbon dioxide ratio in blood, or
patients’ electrolytes.
- Receives and
interprets blood gas values and assesses adequacy
of perfusion. Adjusts and monitors heart-lung machine
settings according to clinical practice guidelines for
CPB.
- Monitors and
maintains anticoagulation according to clinical
practice guidelines for CPB.
- Disassembles extracorporeal
circuits and mechanical components of the heart/lung
machine and cleans all non-disposable items and disposes
of contaminated materials.
- Records,
updates and maintains permanent records
of all cardiovascular bypass procedures.
- Participates
in emergency operation of intra-aortic balloon pump during cardiac
procedures.
- Prepares and
manages extracorporeal support for complex vascular
surgery, including descending aortic aneurysm repair.
- Prepares and
manages blood conservation systems.
- Prepares and
manages extracorporeal membrane oxygenation circuits
for veno-arterial and veno-venous support.
- Maintains
a working knowledge of appropriate equipment and strategies
utilized for complex cardiothoracic and vascular
surgery
- Prepares and
manages para-corporeal ventricular assist devices for patients
requiring temporary ventricular support.
Requirements:
- Diploma
from a Medical training College (basic)
- Certificate/Diploma
in Perfusion Technology (Sub-speciality)
- Certificate
in Basic Life Support (BLS)
- (Two)
2 years on the job perfusion training experience in
a university teaching hospital.
- Certificates in: Intra-aortic balloon pump, Biomedical pump,
Auto transfusion
- Demonstrates
expert knowledge in normal heart function and
the various diseases that afflict
the heart
Executive Assistant at BMI office - (250001UA)
Executive Assistant - BMI
Department
Brain & Mind Institute
Entity
Aga Khan University
Location
Nairobi, Kenya
Apply here ➡️ https://lnkd.in/d82qcCeH
Introduction
Chartered in 1983, Aga Khan University (AKU) is a private,
autonomous, and self-governing international university, with 13 teaching sites
in 6 countries over three continents. An integral part of the Aga Khan
Development Network, AKU provides higher education in multiple health science
and social science disciplines, carries out research pertinent primarily to
low- and middle-income countries and operates 7 hospitals (soon 8) and over 325
outreach clinics, all at international standards. It has almost 2,500 students
and 14,000 staff. The University is both a model of academic excellence and an
agent of social change. As a leading international institution dedicated to
excellence and change, AKU operates on the core principles of quality,
relevance, impact, and access.
Job Summary
The Executive Assistant role at the Brain and Mind Institute (BMI) is a unique and pivotal position that provides executive-level support to the Director. The position serves as a central point of coordination, ensuring the Director’s engagements and responsibilities are managed efficiently and professionally. This is a critical role for enabling the Director’s leadership and strategic responsibilities across multiple regions.
In addition, the position provides administrative, clerical, and operational
support across the Institute under the guidance of the Office Manager, to
ensure efficient day-to-day functioning.
- Responsibilities
Executive Support & Diary Management
Maintain and coordinate the Director’s daily schedule, including appointments, meetings (in-person and virtual), and deadlines.
Proactively manage calendar conflicts and provide timely reminders.
Schedule and manage Zoom meetings, prepare links, and support virtual logistics. - CV,
Social Media & Online Presence Management
Regularly update the Director’s academic and professional CV.
Assist in managing and curating the Director’s professional social media accounts (e.g., LinkedIn, X).
Support preparation of bios, profiles, and presentations for external engagements. - Travel
Planning & Logistics
Organize local and international travel arrangements, including itineraries, flight bookings, accommodation, and visas.
Liaise with internal travel offices and external vendors as needed. - Cross-Regional
Coordination
Collaborate with colleagues and stakeholders in Kenya, Pakistan, and other global locations.
Accommodate flexible working hours to align with different time zones. - Administration
& Office Operations
Organize and maintain files, correspondence, and records, and track follow-ups from meetings.
Support daily office operations, including procurement, petty cash handling, expense reconciliation, facilities/asset management, grants and basic HR processes.
Perform clerical tasks such as scanning, filing, data entry, running errands, and assist with other administrative duties as assigned by the Office Manager.
- Requirements
Bachelor’s degree in business administration, Communications, or related field. - Relevant
Experience.
At least 3 years of relevant administrative or executive assistant experience, preferably in academic, research, or nonprofit settings.
High proficiency in Microsoft Office Suite, Zoom, and digital file management tools.
Familiarity with academic CV formats and professional social media management is a strong advantage - Personal
Characteristics
Exceptional organizational and time-management skills.
Strong written and verbal communication.
Discretion and integrity in handling confidential information.
Meticulous attention to detail and ability to multitask.
Cultural sensitivity and capacity to work with international teams.
Primary Location: Kenya
Organisation: Aga Khan University Hospital Kenya
Employee Status: Contractual
Job Type: Standard
Job Posting: 25/06/2025, 1:12:23 PM
Closing Date: 30/06/2
025, 9:59:00 PM