Executive Assistant at African Institute for Development Policy (AFIDEP)
The Executive Assistant will manage executive priorities,
coordinate high-level engagements, support governance and senior management
processes, and ensure timely flow of information across the organisation.
Key Responsibilities
- Strategically
manage the Executive Director’s schedule, correspondence, meetings, and
travel to optimise time and institutional priorities.
- Act as
a central coordination point for the Executive Director’s Office, ensuring
follow-through on delegated actions and strategic commitments.
- Prepare,
review, and manage confidential briefs, reports, presentations, and
correspondence for the Executive Director.
- Coordinate
Senior Management Team (SMT) meetings, including agenda setting,
documentation, minute-taking, and tracking of strategic action points.
- Provide
governance support to the Board of Directors, including coordination of
meetings, documentation, minutes, and follow-up on action points.
- Support
the Executive Director’s internal and external engagements through
high-quality communications and briefing materials.
- Support
the Resource Mobilization Manager in coordinating resource mobilization
efforts
- Maintain
robust information management systems for executive and governance
records.
- Uphold
the highest standards of confidentiality, professionalism, and stakeholder
management.
- Provide
limited office and administrative support as required to ensure seamless
executive operations.
Qualifications and Experience
- Master’s
degree in Business Administration, Communications, Strategic Management,
Project Management, or a related field.
- At
least five (5) years’ experience supporting senior executives in complex,
fast-paced environments.
- Strong
strategic coordination, writing, reporting, and organisational skills.
- Excellent
judgment, time management, communication, and travel coordination skills.
- Proven
ability to manage competing priorities and anticipate executive needs.
- Experience
working in multicultural and multi-stakeholder environments.
How to Apply
Interested candidates should submit a motivation letter and
detailed CV (including three referees) to recruitment@afidep.org by 17
April 2026, quoting “Executive Assistant” in
the subject line.