Procurement Officer at Oxygéne
JOB PURPOSE
To manage and coordinate the procurement of goods and
services required by the organization, ensuring efficiency, cost-effectiveness,
compliance with Kenyan & Tanzanian procurement guidelines, and timely
support to all internal departments.
DEPARTMENT: FINANCE
REPORTING: FINANCE DIRECTOR
LOCATION: REGIONAL
KEY RESPONSIBILITIES
1. Procurement & Sourcing
- Implement
procurement strategies and policies aligned to agency business objectives.
- Lead
end-to-end procurement for marketing, creative, media, production,
digital, events, and administrative needs.
- Source
competitive quotations in line with company policies and Kenyan &
Tanzanian procurement standards.
- Maintain
an approved vendor list for all agency’s needs
- Prepare
and issue purchase orders (POs) and ensure proper documentation.
2. Vendor & Supplier Management
- Identify,
evaluate, and onboard reputable suppliers in Kenyan & Tanzanian.
- Build
and manage long-term supplier partnerships and framework agreements
- Negotiate
prices, credit terms, and service level agreements to ensure value for
money.
- Monitor
and evaluate vendor performance on quality, timelines, compliance, risk
assessment and continuity planning
- Resolve
supplier disputes and escalate service issues where necessary.
3. Contract & Compliance Management
- Ensure
all procurement processes align with Kenyan & Tanzanian laws (where
applicable), internal audit requirements, and company policies.
- Maintain
accurate and auditable procurement records including RFQs, quotations,
LPOs, delivery notes, contracts, and payment schedules.
- Manage
procurement risks including supplier concentration, delivery failures, and
compliance breaches.
- Work
with the Finance team to ensure VAT compliance, ETR receipts, and proper
financial documentation from suppliers.
4. Budgeting & Cost Control
- Support
Client Service and Production teams with quotations and budget alignment
for client projects.
- Track
procurement spending to ensure adherence to project budgets, internal cost
controls and savings achieved
- Identify
opportunities for cost savings without compromising quality.
5. Cross-Departmental Collaboration
- Work
closely with the agency departments to understand upcoming procurement
needs.
- Coordinate
procurement for marketing collateral, promotional materials, branded
merchandise, media buying support, event setups, and production
requirements.
- Ensure
timely delivery of procured items to meet campaign and client timelines.
6. Reporting & Documentation
- Prepare
monthly procurement status reports for management.
- Maintain
a supplier database with up to date contact information, performance
ratings, and contract details.
- Ensure
proper documentation of all purchases for audit and tax purposes.
- Lead
procurement related internal and external audit engagements.
QUALIFICATIONS & EXPERIENCE
Required Experience:
- Bachelor’s
degree in supply chain management, Procurement or related field.
- Professional
certification such as CIPS or membership with KISM (Kenya Institute of
Supplies Management) is a strong advantage.
- 4
years’ experience in procurement, preferably within advertising, media,
events, production, or a fast-paced Company in Kenya & Tanzania.
- Familiarity
with Kenyan & Tanzanian tax requirements (VAT, ETR, withholding tax)
when dealing with suppliers.
- Strong
negotiation, vendor management, and contract management skills.
- Proficiency
in procurement software and Microsoft Office tools.
Key Competencies
- Excellent
communication and relationship management skills.
- Strong
organizational and documentation abilities.
- Ability
to work under pressure and meet strict deadlines.
- High
level of integrity and adherence to procurement ethics.
- Attention
to detail with strong analytical and financial awareness.
- Good
understanding of advertising/production workflows in the Kenyan &
Tanzanian markets
How to Apply
Kindly submit your application to recruitment@oxygene.africa no
later than March 23rd, 2026.