Human Resource Assistant – at Lutheran World Federation
Human Resource Assistant – (Open to Kenyan Nationals Only)
JOB SUMMARY
The HR Assistant is responsible for supporting the full
spectrum of HR functions, including maintaining accurate employee records,
facilitating recruitment, onboarding, and offboarding processes, and ensuring
compliance with statutory and organizational requirements. The position also
provides support in payroll and benefits administration, audit preparation, HR
correspondence, and staff welfare activities while upholding confidentiality
and professionalism in handling HR matters
KEY DUTIES AND RESPONSIBILITIES
- Employee
Records Management
- Maintain
accurate and up-to-date employee records in both hard copy and electronic
files.
- File
documentation related to employee life-cycle events (recruitment,
contracts, performance reviews, exits).
- Organize
staff file cabinets, ensuring clear labeling and separation of current and
exited staff files.
Recruitment & Onboarding
- Provide
administrative support in recruitment, including ensuring we have a duly
signed requisition form, posting job adverts, scheduling interviews, and
preparing interview materials.
- Conduct
initial document checks and assist with reference/background verification.
- Prepare
new hire documentation, open staff personal files, and coordinate
induction schedules.
- Support
the monitoring of probationary reviews by ensuring forms are completed and
filed.
Staff Offboarding
- Coordinate
clearance procedures for exiting staff in line with the exit policy.
- File
exit documents in the staff files and assist in compiling clearance forms.
- Support
staff in accessing their exit-related claims (e.g., NSSF, provident fund,
payslips, P9 Forms).
Payroll Support
- Collect
and verify monthly staff timesheets, ensuring they are signed by employees
and supervisors.
- Distribute
time sheets to field offices, follow up with field HR Officers for signed
copies, and ensure proper filing.
- Support
Finance in preparing payroll by providing accurate timesheet and staff
attendance records.
Benefits Administration Support
- Facilitate
registration of new staff to benefits schemes (e.g., medical, pension).
- Ensure
timely removal of exited staff from benefits schemes.
- Support
in processing benefits-related payments (e.g., medical invoices).
- Liaise
with service providers on staff-related claims and escalate unresolved
issues to the HR Officer.
HR Administration & Staff Support
- Provide
day-to-day administrative support to staff and the HR department.
- Draft
routine HR correspondences such as confirmation letters and probationary
reminders.
- Organize
HR-related meetings, trainings, and staff welfare activities.
- Respond
to basic staff HR queries and escalate complex issues to the HR Officer.
- Preparation
of all the HR related payments and payment requests(e.g medical)
Confidentiality & Other Duties
- Ensure
strict confidentiality of HR documents and staff information.
- Perform
any other HR-related duties as may be assigned by the supervisor.
QUALIFICATIONS
- Diploma
in Human Resources Management, Business Administration, or a related field
(Bachelor’s degree is an added advantage).
- Must
be a member of a professional Body – IHRM.
- Certified
Human Resource Professional of Kenya (CHRP-K) or ongoing.
- At
least 1–2 years of experience in HR administration or clerical support,
preferably in an NGO or similar setup.
- Basic
knowledge of HR functions such as recruitment, employee records
management, payroll support, and benefits administration.
- Proficiency
in MS Office (Word, Excel, Outlook) and HR information systems is an added
advantage.
- Strong
organizational and record-keeping skills with attention to detail.
- Good
interpersonal and communication skills with the ability to handle
confidential information.
- Ability
to prioritize tasks and work under minimal supervision.
COMPETENCIES
- Good
Communication.
- Relationship
Management.
- Ethical
Practice.
- HR
Knowledge.
- Confidentiality.
- Attention
to detail
- Team
Work
A person of high integrity that will model LWF/WS Kenya
Somali Program core values:
- Dignity
and justice
- Compassion
and commitment
- Respect
for diversity
- Inclusion
and participation
- Transparency
and accountability
Application closes: Jun 9, 2026
Teacher Intern – Secondary School -Kakuma at Lutheran World Federation
Operational Context/Role
LWF is seeking to recruit a suitable candidate for the
position of Teacher Intern -Secondary School . As part of the LWF Education
Program in Kakuma, this individual will deliver quality education by planning,
teaching, and assessing learners in accordance with the Kenyan curriculum
(CBC/8-4-4/KCSE), while promoting academic excellence, discipline, and holistic
student development.
KEY DUTIES AND RESPONSIBILITIES
Under the supervision of the Pricipal and in collaboration
with other education team members, the Teacher Intern -Secondary School will
perform the following responsibilities and tasks:
Teaching and Learning
- Prepare
lesson plans, schemes of work, and instructional materials in line with
the syllabus.
- Deliver
lessons effectively using appropriate teaching methods and ICT tools where
applicable.
- Cover
the syllabus within stipulated timelines.
- Adapt
teaching strategies to meet diverse learner needs.
Assessment and Evaluation
- Design
and administer continuous assessment tests, exams, and assignments.
- Mark
and record students’ performance accurately.
- Analyze
results and provide feedback to learners, parents, and school
administration.
- Support
students in preparing for national examinations (KCSE).
Classroom Management
- Maintain
discipline and create a conducive learning environment.
- Enforce
school rules, regulations, and code of conduct.
- Monitor
student attendance and punctuality.
Student Development
- Provide
guidance and counselling to learners.
- Identify
and support learners with special needs or challenges.
- Encourage
participation in co-curricular activities (sports, clubs, debates, etc.).
- Mentor
students to develop life skills and moral values.
Administrative Duties
- Maintain
up-to-date records (lesson attendance, marks, class registers).
- Participate
in school meetings, committees, and activities.
- Perform
assigned duties such as class teacher, head of department, or club patron.
Professional Development
- Attend
workshops, seminars, and in-service training organized by TSC or the
school.
- Stay
updated with curriculum changes and teaching innovations.
- Adhere
to the TSC Code of Regulations for Teachers.
Collaboration
- Work
closely with other teachers, parents, and stakeholders to support student
success.
- Communicate
regularly with parents/guardians regarding student progress.
TECHNICAL EXPERTISE SKILLS AND KNOWLEDGE
QUALIFICATIONS
- Bachelor
of Education (Arts, Science, Special Needs Education)
- Registered
with the Teachers Service Commission (TSC).
- Valid
TSC number/certificate.
- Specialization
in at least two teaching subjects (e.g., Maths/Physics,
English/Literature).
- Knowledge
of CBC and/or 8-4-4 curriculum.
- Proficiency
in ICT integration in teaching.
Skills and Competencies
- Strong
communication and interpersonal skills
- Classroom
management skills
- Organizational
and time management abilities
- Problem-solving
and decision-making skills
- High
level of integrity and professionalism
- Ability
to work under minimal supervision
- Teamwork
and collaboration
Key Performance Indicators (KPIs)
- Student
academic performance
- Lesson
preparedness and curriculum coverage
- Classroom
discipline
- Student
participation and engagement
- Contribution
to school programs and activities
AUTHORITY:
- Has
full authority on matters pertaining to effective curriculum
implementation in assigned classroom tasks .
- Has
the mandate on what action should be taken against deviant learner
- Advisor
of the head teacher and education community teachers on all matters
related to curriculum, teaching and co-curricular activities.
QUALITIES
- Good
understanding of and compatibility with the values of LWF.
- Commitment
to LWF’s mission, vision, and values; the ability to convey with
enthusiasm LWF’s role in accompanying and serving forcibly displaced
people and to advocate for their right to protection and a life in
dignity.
- High
integrity, honesty, and confidentiality; ability to deal tactfully and
discreetly with people, situations, and information.
- Acceptance
of diversity and inclusion as a core value.
IT Engineer & Application Portfolio Manager at Lutheran World Federation (LWF)
Purpose
LWF World Service (WS) responds to humanitarian emergencies
and human needs on behalf of the Lutheran World Federation (LWF) in 26
countries worldwide. In pursuance of its responsibility and based on its
strategy, LWF World Service:
Provides support to refugees, returnees, internally
displaced people, their host communities and communities at risk, emphasizing
livelihoods, quality services, protection and social cohesion.
Establishes and runs country programs and emergency operations.
Engages in cooperation and partnership with governmental and non-governmental
organizations, the relevant United Nations agencies and other structures
involved in humanitarian and development programs as they link to the LWF World
Service mandate.
The position is part of the LWF IT Solutions Team within
World Service. The IT Solutions Team belongs to the Finance and Support
Function, which provides global services to LWF Country Programs, to World
Service, and to the other departments located in the Communion Office.
The position holder acts as the IT Owner and functional
expert for LWF’s application portfolio, such as Odoo, M365 and other solutions.
He/she manages the lifecycle, configuration/customization, and
cost-optimization of these tools, translating business needs into standard
technical solutions. Proactively monitoring the market for new features, he/she
rationalizes the application catalogue to ensure maximum value and efficiency
MAIN DUTIES & RESPONSIBILITIES
Application Catalogue Management & Optimization
- Portfolio
Rationalization: Maintain the “Application Catalogue.” Regularly review
the list of tools to identify redundancies.
- Maintain
and update the Business Continuity Plan for each applications.
- Cost
Control: Analyze licensing usage. Identify unused licenses and propose
newer, more cost-effective licensing models to management.
- Technology
Watch: Actively monitor the market and the changelogs of current tools to
identify new features that could benefit the organization.
- Interact
with the LWF Operations and Support team to facilitate their work
Odoo Functional Management (Configurator)
- Act as
the primary Odoo Configurator.
- Translate
business needs into Odoo configurations using standard settings and Odoo
Studio.
- Manage
the functional testing of new Odoo versions before they are released to
users.
- Lead
the interaction with the provider to supervise and assess their
recommendations.
- Ensure
the platform evolves to meet the changing needs of the organization,
minimizing the need for heavy custom development.
Collaboration Solutions (M365) & Other Apps
(ActivityInfo, …)
- M365:
Design and configure efficient workspaces in Teams, OneDrive and
SharePoint. Create templates and standard structures for users. Guide
users on the “Best Practices” of collaboration.
- Specific
Solutions: Become the subject matter expert for tools like ActivityInfo
(and other solutions). Understand how they work, configure
databases/forms/workflows, and connect with the Business Owner.
Project Participation
- Support
the Project Manager/BA during the implementation phase of projects.
- Take
responsibility for the technical configuration tasks within the project
plan.
- Ensure
that any new application introduced into the catalogue follows IT
standards (security, login, data privacy).
Operational Support (L2/L3)
- Handle
escalated support tickets regarding application functionality.
- Troubleshoot
“weird” behaviors in applications and work with the vendor’s support team
to fix bugs.
SPECIAL DUTIES
- As
assigned by the supervisor.
- Documentation:
Maintain “Technical Fact Sheets” for every application in the catalogue
(Vendor contact, License renewal date, Admin credential’s location, etc.).
QUALIFICATIONS
- Education:
Master’s degree in information systems, Computer Science, or Engineering.
- Experience:
3 to 5 years of experience in Application Management, Functional Support,
or IT Asset Management.
Certifications:
- Odoo
Functional Certification is highly appreciated.
- Any
certification related to Microsoft 365 Collaboration (e.g., Managing
Microsoft Teams) or Data Management is a plus.
Human Resource and Administration Officer at Lutheran World Federation
JOB SUMMARY
The Human Resource & Administration Officer is
responsible for ensuring effective implementation of human resource policies,
systems, and practices at the field level, while providing structured
administrative and limited logistics support. The role places primary emphasis
on human resource management functions, including recruitment, staff welfare,
performance management, and compliance with Kenyan labour laws, while ensuring
that office operations and support services enable a safe, dignified, and
productive working environment.
DUTIES AND RESPONSIBILITIES
- Human
Resource Management (Primary Focus: 80%)
- Assist
and coordinate recruitment processes for national and incentive staff,
including requisitions, advertising, shortlisting, interviews, reference
checks, and onboarding.
- Prepare
and manage onboarding and induction processes for newly hired staff.
- Maintain
accurate and up-to-date staff personnel files in compliance with
organizational, donor, and legal requirements.
- Prepare,
renew, amend, and manage staff contracts and oversee exit and separation
processes.
- Monitor
probation periods and ensure timely probation reviews and confirmations.
- Track
and report staff movements and monthly HR data for payroll processing.
- Administer
staff leave, attendance, and absences in line with HR policies.
- Coordinate
performance management processes, including appraisals and follow-up
actions.
- Support
staff training, team building, learning, and capacity development
initiatives.
- Provide
first-line support on staff welfare, coaching, mentorship, and HR queries.
- Facilitate
disciplinary and grievance procedures in line with organizational policies
and Kenyan labour law.
- Coordinate
administration of staff benefits, including medical cover and insurance
schemes.
- Ensure
compliance with HR policies, safeguarding standards, code of conduct, and
occupational health and safety requirements.
- Prepare
HR reports for management and donors as required.
- Maintain
and update all staff files and general records in an organized manner for
easy information and record retrieval
- Administration
& Logistics oversight (Support Role: 20%)
- Provide
oversight of administrative and logistics functions to support smooth
office operations.
- Coordinate
staff travel arrangements, including accommodation and flight bookings for
leave and Rest & Recuperation (R&R).
- Manage
reception of visitors and facilitate access permits where applicable.
- Ensure
offices and staff quarters are maintained in a safe, secure, and habitable
condition in collaboration with the admin and logistic personnel.
- Assist
in organizing staff meetings and other office events as required.
- Ensure
organizational assets are adequately tracked, monitor usage, and oversee
repairs and maintenance to ensure longevity and accountability.
- Any
other HR, Administration, and Logistics duties as assigned.
QUALIFICATIONS & EXPERIENCE
- Bachelor’s
Degree in Human Resource Management, Business Administration, or a related
field.
- Minimum
of 4–5 years relevant work experience, preferably in a humanitarian or NGO
setting in a role that combines both HR Admin & Logistics work.
- Member
of the Institute of Human Resource Management (IHRM)
- Certified
Human Resource Professional of Kenya (CHRP-K)
- Strong
working knowledge of Kenyan labour laws and HR best practices.
Assistant Procurement Officer at Lutheran World Federation (LWF)
Advert Closing Date:4th February 2026
The Department of World Service (WS) of the Lutheran World
Federation (LWF) is the humanitarian and development arm of the Lutheran World
Federation. WS provides support to refugees, returnees, internally displaced
people, their host communities and communities at risk, focusing on
livelihoods, quality services, protection and social cohesion. The
Kenya-Somalia Program has been implementing such interventions in Kenya and
Somalia since 1992. The Lutheran World Federation, Kenya-Somalia Program is
seeking to recruit a National staff to fill the position of Assistant
Procurement Officer -Dadaab.
Unit Summary:
The LWF world service Procurement department is responsible
for implementing procurement, storage and inventory management
activities for Dadaab project.
Overall Purpose/Broad Function:
The purpose is to work & improve the proper operations,
management and functioning of the Procurement department work
closely with other departments.
Ensure adherence to guidelines, procedures and policies
drawn from the organizations procurement manual.
Key Duties and Responsibilities:
- Responsible
for managing all logistical aspects of the project, namely procurement,
transport and stores based on LWF/DWS policies and guidelines.
- Responsible
for ensuring project proposals and budgets reflect logistical
considerations
- Responsible
for developing and implementing procurement plans
- Coordinate
effective transport of project supplies and personnel; ensure all legal,
insurance and maintenance issues are properly addressed.
- Planning
and scheduling of transport, supervising transport staff and maintaining
proper records of vehicle maintenance and servicing
- Monitoring
the use of vehicles and ensuring adequate controls over the use and
movement of LWF/DWS vehicles.
- Ensure
integrity in the procurement process including quotation, negotiation,
award and management of supply and service contracts.
- Enhance
the control systems in procurement, transport, stores, by conducting
regular and timely checks and inspections.
- Responsible
for conducting timely performance evaluations for drivers and implementing
staff development plans.
- Provide
orientation to new staff and visitors on procurement issues for LWF Dadaab
field office.
- Prepare
weekly, monthly, quarterly and annual reports for transport, procurement
and warehousing activities and status or as may be requested from time to
time by the area manager.
- Sourcing
quotations from our pre- qualified suppliers and analyzing them.
- Ensuring
right descriptions of items and sample are provided where necessary
- Processing
documents for several signatures as required by the policy.
- Providing
Clerical services such as processing purchase order.
- Providing
systematic and organized filling system for all reports both in soft copy
and hard copy.
- Preparation
of payments on time such as forwarding all serviced invoices to Finance
for payments.
- Making
all follow ups with suppliers to supply goods within the time given.
- Sending
out tenders and preparation of selected tenders Contracts when necessary.
- Ensuring
the right goods are bought at the right quality and the right quantity.
- Making
follow ups to supplier’s payments to ensure that they are paid on time and
no delays in supplies
- Notifying
the program any changes in prices in the market.
- Issuing
of all ready Contracts and PO, s to the contractors and suppliers.
Supervisory Responsibilities:
- Ensure
integrity in the procurement process including quotation, negotiation,
award and management of supply and service contracts
- Provide
orientation to new staff and visitors on Procurement issues for LWF Dadaab
field office
- Provide
guidance to program staff on procurement procedures
- Review
documents shared by project staff for payment processing
- Support
and confirm delivery of items received at the stores when required
Education/Professional Designations/Experience:
- Bachelor’s
degree in Supply Chain Management or related field.
- Relevant
professional qualification in Procurement and/or Supply Chain Management
(CIPS qualification or equivalent) is an added advantage.
- Minimum
of five years (5) of professional experience in relevant field with at
least three years of experience from an international organization in a
similar role
- Computer
skills and practical experience in MS word, Excel and other program
Administrative Intern at The Lutheran World Federation
The Administrative Intern is responsible for providing
support to administrative services as needed, ensuring the smooth operation of
office functions, communication, logistics, and documentation to facilitate an
efficient and effective workflow and the overall implementation of LWF’s
activities.
DUTIES AND RESPONSIBILITIES
- Receive
visitors or staff at the LWF Nairobi Office and redirect them or provide
information on relevant issues and procedures.
- Answer,
screen, and redirect telephone calls/Emails as appropriate.
- Maintain
a proper filing and recording system for income and outgoing
correspondence and documents.
- Coordinate
visiting delegations and provide necessary support to such delegations.
- Coordinate
requests for staff travel and accommodation and prepare reports as
requested from time to time.
- Support
in collating documents and submitting payment requests to the Finance Unit
for Nairobi office and expatriate staff utility bills, travel, and
accommodation expenses for staff and/or visitors as necessary to ensure
that they are paid on time.
- Ensure
that office equipment and facilities are well-maintained and that they are
in good working condition. Any requirements for repairs should be reported
immediately for necessary action.
- Assist
in logistical and materials support for coordination of meetings and
workshops/seminars.
- Coordinate
with the IT team to arrange for the landline new extension installation
request made by other unit(s).
- Facilitate
the onboarding of new employees by ensuring requests for cellular
phone/SIM cards are processed promptly.
- Assist
in managing office supplies and inventory when called upon
- Perform
other related duties as requested from time to time.
QUALIFICATIONS AND EXPERIENCE
- Diploma
in management or administration
- A
bachelor’s degree in business administration, Social Sciences, or a
related field will be an added advantage
- Proficiency
in MS Office (Word, Excel, PowerPoint) and Google Workspace
- 1 to 2
years of practical experience
- Experience
in an international humanitarian setting required