Procurement and Logistics Assistant at Christian Health Association of Kenya (CHAK)
Job Profile
CHAK is seeking to hire an experienced Procurement and
Logistics Assistant who will provide day-to-day support for procurement,
logistics, and related administrative functions in support of the CHAK–Jamii
Tekelezi project deliverables. The role ensures that procurement processes are
implemented in compliance with CHAK and USG policies, standards, and best
practices, with a focus on accuracy, efficiency, and timely service delivery.
The position works under the direct supervision of the
Procurement, Operations & Logistics Manager and collaborates closely with
project teams and stakeholders to ensure effective coordination of procurement
and logistical support across program activities.
Key Responsibilities
Procurement Documentation, Operations & Compliance
- Ensure
consistent application of the three-way matching process by verifying
Purchase Orders, invoices, and delivery notes, and confirming all required
approvals and signatures prior to submission to Finance for payment
processing.
- Maintain
procurement trackers for all Purchase Orders and modifications,
reconciling invoices against POs and delivery notes, and updating payment
submission status within required timelines.
- Ensure
buttressed documentation by attaching all relevant supporting records,
including RFQs, ITBs, bid analysis reports, purchase orders, and invoices,
prior to payment submission.
- Ensure
all procurement requests are supported by approved purchase requisitions
prior to issuance of RFQs, in compliance with procurement procedures.
- Monitor
e-procurement workflows, identifying delays or gaps and escalating issues
promptly for resolution.
- Maintain
complete soft and hard copy records of contracts, service level
agreements, and vendor documentation for audit readiness.
- Liaise
with vendors to ensure timely delivery of goods and services, ensuring
proper documentation and compliance with procurement requirements.
Vendor Coordination & Procurement Cycle
Management
- Serve
as the first point of contact for vendor invoices, ensuring accuracy and
completeness of documentation for payment processing.
- Conduct
routine follow-up on procurement activities on behalf of the supervisor,
providing timely status updates and responding to stakeholder queries.
- Monitor
procurement progress and liaise with vendors throughout the cycle,
escalating post-order issues to program teams for resolution.
- Counter-check
Goods Received Notes (GRNs) against invoices, identify discrepancies,
coordinate corrections, and ensure all supporting documents are complete
for audit purposes.
VAT Reimbursement Processing, Tracking & Compliance
- Provide
end-to-end VAT reimbursement support, including preparation, photocopying,
and systematic filing of ETRs, invoices, and supporting documentation for
audit and compliance purposes.
- Maintain
and regularly update tracking systems for VAT claims, invoices to ensure
accuracy, completeness, and traceability of all submissions.
- Monitor
USG approvals, ensuring timely follow-up on pending submissions and
escalating delays where necessary.
- Coordinate
with internal teams and external vendors to verify documentation
requirements and resolve discrepancies affecting VAT reimbursement
processing.
- Follow
up with vendors and relevant stakeholders to ensure timely processing,
approval, and settlement of VAT refund claims.
Fleet, Transport & Logistics Coordination
- Manage
vehicle allocation and weekly scheduling, ensuring fair distribution of
project vehicles in line with operational needs and departmental
approvals.
- Monitor
vehicle usage for compliance with transport and fleet management policies,
including authorization, security controls, maintenance, fueling, and
proper documentation.
- Coordinate
logistics for project activities, including movement of goods, staff
travel, and service delivery to ensure smooth and efficient operations.
- Oversee
procurement-related travel and accommodation arrangements for project
staff in support of program implementation.
Qualifications and Competencies
- Bachelor’s
degree in business administration, Commerce, Finance, Procurement, Supply
Chain Management.
- At
least two (2) years of relevant professional experience in Procurement and
Supplies Management within the NGO, private, or public sector
environments.
- Active
membership in CIPS or KISM, with a valid Supplies Management
Practitioner’s License.
- Strong
computer skills in MS Word, Excel, and PowerPoint.
- Experience
with ERP or procurement systems is an added advantage.
- Integrity
- Teamwork
and Cooperation
- Self-driven,
innovative, a team player with strong interpersonal skills
- Ethical,
trustworthy, and committed to high standards of professionalism.
Project Officer, RMNCAH at Christian Health Association of Kenya (CHAK)
Job description
The position holder is responsible for supporting and
implementing planned activities and strengthening service delivery systems
under the Bread for the World project. The role aims to improve maternal and
child health outcomes through quality improvement initiatives and by enhancing
the skills and competencies of healthcare providers and CHPs across supported
health facilities.
Job Responsibilities
- Provide
technical guidance and supportive supervision and mentorship on RMNCAH/FP
to all project sites.
- Contribute
to the development of localized strategies for integration of RMNCAH with
primary health care and into universal health coverage to improve mother
and child health outcomes.
- Ensure
that evidence-based high impact RMNCAH interventions are adopted and
tracked throughout the project supported facilities and communities to
improve the overall service delivery at the facility but more specifically
the RMNCAH/F
- Provide
RMNCAH technical assistance to CHAK Program projects to support technical
excellence, data capture, analysis and reporting of lessons learned.
- Support
regular analysis of all RMNCAH programs and distil approaches to address
integration, quality assurance and scale up of service delivery within the
supported MHUs.
- Participate
in knowledge management, scientific and technical leadership efforts to
document impact of RMNCAH interventions, capture and dissemination of
lessons learned.
- Actively
participate in county level technical working groups, capacity building
and advocacy forumsto ensure integration of CHAK RMNCAH activities in the
county.
- Build
and maintain good relationships with the County Health Management Teams,
local Implementing partners and other stakeholders.
- Compile
and make regular project performance monitoring reports of the planned
BFTW activities.
- Any
other lawful duties as may be assigned by your supervisor that is within
the scope and nature of the position.
- Organize
targeted community mobilization and awareness sessions including household
visits to ensure uptake of RMNCAH services and ensure targets are met in
the targeted
- Engage
community members, adolescents and youths and ensure their RMNCAH service
delivery gaps/challenges are identified and addressed to increase
uptake.
- Support
CHVs to organize community dialogue sessions with local leaders, cultural
leaders, TBAs youth to address barriers to RMNCAH services uptake.
- Support
in the identification and segmentation of community groups for targeted
behavior change interventions.
- Collaborate
with other demand creation agents including TBAs, religious leaders and
community champions to promote demand for RMNCAH services.
- Organize
and facilitate trainings for various facility and community groups to
facilitate demand for products and make the products accessible to the
consumers.
- Support
in monitoring and evaluation of project activities to ensure quality and
compliance standards
- Prepare
monthly, quarterly and annual reports relating to the project.
- Support
in preparation of annual work plans and progress reports as per donor
requirements.
- Support
in documentation and dissemination of best practices and lessons
learnt.
- Support
in day-to-day management of activity budgets including processing field
imprests and other financial transactions
- Ensure
timely accounting for the use of project resources by stakeholders and
communities in liaison with finance teams.
- Participate
in writing of new concepts and proposals for fundraising.
Job Requirements
- Certificate
of Registration from a relevant Professional Council
- Practice
License from a relevant Professional Council
- Minimum
5 years’ experience working in RMNCAH programs, with experience in
demonstrable implementation of community and facility based RMNCAH
- Post
graduate Diploma in obstetrics and gynecology or bachelor’s degree IN
Nursing
Program Officer – Education Research and Advocacy at Christian Health Association of Kenya (CHAK)
Job description
The Program Lead will provide strategic leadership and
operational oversight for the PEP Medical Training Colleges (MTCs) anchorage
phase program in Kenya. This role ensures effective delivery of work packages,
coordination among partners, risk management, and compliance with donor
requirements. The Program Lead will serve as the central point of
accountability for program execution, communication, and reporting, ensuring
alignment with the vision of strengthening institutional capacity for
cardiometabolic disease (CMD) education and research in Kenya.
Job Responsibilities
1. Program Management & Delivery
- Lead
planning, execution, and monitoring of all program work packages
- Ensure
timely delivery of outputs and outcomes as outlined in the project’s
Theory of Change and Results Framework.
- Oversee
integration of CMD curricula into diploma and higher diploma programs
across MTCs.
- Coordinate
establishment and operationalization of Centers of Excellence
(COEs).
2. Partner Communication & Engagement
- Serve
as the primary liaison between CHAK, KMTC, KCCB, Amref Health Africa,
APHRC, NCD Alliance Kenya, and other stakeholders.
- Facilitate
regular partner meetings, ensuring transparent communication and
collaborative decision-making.
- Strengthen
national, regional, and global collaboration networks.
3. Risk Management & Control
- Identify,
assess, and monitor program risks in line with the Risk Matrix and
Mitigation Measures.
- Implement
proactive mitigation strategies to safeguard program delivery.
- Ensure
compliance with donor requirements, national policies, and institutional
regulations.
4. Reporting & Accountability
- Prepare
and submit timely progress reports, financial updates, and donor-required
documentation.
- Ensure
adherence to the Reporting Framework and Responsibility Assignment Matrix
(RAM).
- Provide
evidence-based updates to the Steering Committee and Novo Nordisk
Foundation.
5. Overall Project Coordination
- Lead
the Project Management Unit (PMU) in day-to-day operations.
- Align
program activities with national health and education priorities.
- Ensure
gender equity, inclusion, and sustainability are embedded across all
program components.
- Foster
a culture of research, innovation, and knowledge sharing within
MTCs.
Performance Indicators
- Timely
delivery of work packages and milestones.
- Effective
partner coordination and stakeholder satisfaction.
- Risk
mitigation effectiveness and compliance with donor requirements.
- Quality
and timeliness of reports submitted.
Job Requirements
- Master’s
degree in public health, Health Economics and Policy, Health Systems
Management, or related field
- Minimum
5 years’ experience in health systems strengthening, workforce
development, or program management.
- Proven
track record in donor-funded project leadership, preferably in NCDs or
CMD-related initiatives.
- Strong
expertise in results-based management, monitoring & evaluation, and
risk control.
- Demonstrated
ability to lead complex, multi partner initiatives across diverse national
contexts.
Personal Attributes
- Excellent
communication, negotiation, and stakeholder engagement skills.
- Strategic
leadership and decision-making
- Ability
to synthesize complex health objectives into actionable outputs
- Gender-responsive
and equity-focused leadership
- Proficiency
in digital and blended learning approaches.
- High-level
reporting and donor communication skills.
- Strong
organizational and project management skills.
ICT Intern at Christian Health Association of Kenya (CHAK)
Job Profile
The ICT Intern will support software development activities and contribute to
website design, updates, and digital presence initiatives. This dual-role
internship provides exposure to digital health systems, web design and
management, and creative communications within the CBSL–HIS environment.
Key Responsibilities & Duties
- Assist
in providing solutions to CBSL–HIS software and system need.
- Support
end-users through basic troubleshooting, user training, and system testing
for applications under development.
- Participate
in marketing and communication activities for CHAK/CBSL/HIS, including the
design of basic marketing materials.
- Support
system debugging and troubleshooting under the guidance of the
supervisor.
- Assist
in the development of system documentation, user guides, and
manuals.
- Perform
any other lawful duties as assigned by the supervisor, within the scope of
the role.
Qualifications
- Diploma
or Bachelor’s degree in IT, BBIT, Computer Science, or a related field (or
awaiting completion).
- Strong
understanding of web development fundamentals, including HTML, CSS, and
JavaScript.
- Basic
understanding of UI/UX principles and experience with design tools such as
Figma and Canva.
- Familiarity
with at least one JavaScript framework (e.g., React, Vue, Angular, or
Sencha).
- Basic
knowledge of backend technologies such as PHP and its frameworks;
knowledge of Go or Java is an added advantage.
- Understanding
of databases (SQL and NoSQL), including MySQL, PostgreSQL, or
MongoDB.
- Familiarity
with Git version control systems and DevOps practices is an added
advantage.
Personal Attributes
- Must
be a good team player.
- Excellent
IT skills including hardware, software and networks
- Accuracy
and thoroughness
- Strong
ethical standards