📌 TERMS OF REFERENCE: FINANCE MANAGER
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Reports to: Deputy Team Leader (with functional reporting to the Executive
Director and Board)
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Location: Nairobi, with periodic travel to field bases.
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Supervises: Finance Officer
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Duration: Full-time, one year renewable
🛠️ Key Responsibilities
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Financial Leadership & Controls: Lead financial management through the
development, implementation, and review of financial strategies, policies, and
procedures. Ensure strong internal controls, regulatory and donor compliance,
and accountability for organizational assets and expenditures. Provide
financial reports and advice to senior management, the executive director, and
the board.
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Financial Operations Management: Oversee daily financial operations, including
accounts payable and receivable, payroll, cash flow, and general ledger
management. Ensure all transactions are authorized, documented, and accurately
recorded using approved accounting systems.
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Budgeting & Financial Planning: Lead the preparation, management, and
monitoring of annual and project budgets and quarterly forecasts. Advise
management on resource allocation, cost controls, and long-term financial
sustainability.
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Reporting & Analysis: Prepare, analyze, and present timely financial
reports for management, the Board, donors, and stakeholders, ensuring accuracy
and compliance.
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Audit & Compliance: Coordinate financial audits, maintain audit-ready
records, implement audit recommendations, and ensure compliance with statutory,
donor, and internal requirements. Contribute to organizational risk management.
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Grant & Donor Financial Management: Manage financial aspects of grant
proposals and donor-funded projects, including budgeting, tracking, reporting,
and compliance with donor requirements.
🗂️ Documentation & Recordkeeping: Ensure
secure maintenance of all financial records and timely submission of
donor-required documentation, including staff timesheets and grant records.
⚠️ Risk Management: Identify and mitigate financial
risks by implementing strong internal controls to safeguard institutional
assets.
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Fundraising & Proposal Support: Support fundraising and proposal
development by preparing accurate budgets, financial projections, and cost
analyses aligned with organizational strategy and donor requirements.
🎓
Requirements
1. Bachelor’s degree in Finance, Accounting, or related field (Master’s/ACCA
preferred)
2. Certified Public Accountant (Kenya)
3. Minimum of six years’ experience in financial management, preferably in the
NGO/non-profit sector
4. Experience managing multi-donor and multi-currency portfolios
5. Membership in a recognised professional accounting body (added advantage)
6. Certificate of good conduct.
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Salary
A competitive package of KES 150,000 will be offered in addition to other
benefits.
🔗
Apply here: https://lnkd.in/dxfHFdr9
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APPLICATION DEADLINE: 25TH JANUARY 2026
HR & Administration Officer at InformAction
Objectives of the position
The primary objective of the Human Resources and
Administration Officer position is to effectively support the organization’s
human resources and administrative functions, ensuring compliance with labor
laws and any other laws and regulations while promoting a positive work
environment. This role aims to enhance operational efficiency through strategic
recruitment, employee relations, training and development, office operations
management, communication facilitation, and financial administration, ultimately
contributing to the organization’s mission of driving social change in Kenya.
Key Responsibilities:
Human Resources Support:
- Lead
recruitment efforts by developing terms of reference, posting job
openings, scheduling and conducting interviews, drafting employee letters,
and coordinating communication with candidates.
- Assist
in onboarding new employees by preparing necessary documentation,
conducting orientation sessions, and facilitating essential training
programs.
- Oversee
leave management by monitoring employee leave balances and coordinating
leave requests.
- Manage
employee timesheets to ensure compliance with relevant donor
requirements.
- Facilitate
performance appraisal sessions in collaboration with immediate supervisors
to promote employee development.
- Overall
management of employee relations, disciplinary process, and affairs in
compliance with the organization’s policy
Office Operations:
- Oversee
general office operations and ensure adherence to administrative policies
and procedures.
- Manage
office supplies, equipment, and facilities to ensure efficient
functioning.
- Maintain
records and databases, including filing systems, to ensure accurate and
timely information retrieval.
- Serve
as the primary contact person for service providers to ensure smooth
coordination and service delivery.
Policy and Compliance:
- Assist
in maintaining and updating organizational policies and procedures
manuals.
- Maintain
employee records and ensure compliance with relevant laws and regulations.
Communication
Management:
- Handle
incoming and outgoing correspondence, including emails, letters, and phone
calls, directing them to the appropriate individuals or departments.
Meeting
Coordination:
- Coordinate
meetings, events, and appointments, including arranging logistics,
preparing agendas, and taking minutes when required.
- Convene
administrative meetings monthly to discuss updates and streamline
operations.
Financial
Administration:
- Support
financial administration tasks, such as processing invoices and monitoring
budgets, etc.
- Facilitate
administrative payments, including rent, security, license renewals,
membership renewals, etc.
- Collaborate
with the Finance department to ensure adherence to IFA’s financial
policies and procedures.
- Timely
submission of timesheets per donor requirements.
Travel
and Logistics Coordination:
- Coordinate
employee travel arrangements, including booking flights, accommodation,
and transportation.
- Prepare
travel itineraries and ensure compliance with travel policies and
procedures.
- Facilitate
logistics for meetings, workshops, and conferences, including flight
booking, venue booking, equipment setup, and catering arrangements.
Training
and Capacity Building
- Develop
and facilitate a training calendar to ensure continuous staff development.
- Provide
administrative, procurement, and logistical support for ongoing projects.
Offer
Legal Guidance
- Offer
legal guidance on employee management in accordance with the relevant laws
in Kenya and provide legal support beyond employees to include IFA
operations.
Education:
- Bachelor’s
degree in Human Resources or Law (LL.B) from a recognized
university.
- A
Postgraduate Diploma in Human Resource Management or Employment Law.
- Additional
certifications in Labor Law or Employee relations.
Experience:
- 5
years of experience in employment law, labor relations, or human
resources, ideally within a corporate or legal environment.
- Proven
track record of providing legal advice related to employee management,
compliance, and dispute resolution.
- Experience
in conducting training or workshops on employee rights and labor
regulations.