📌FIELD COORDINATOR at InformAction (IFA) – WESTERN REGION
Reports to: Community Engagement Lead
Location: Regional Office (Busia) with
frequent travel across Bungoma, Kisumu and other counties as
required. Candidates should be prepared for frequent travel and
demonstrate awareness of security and well-being considerations relevant
to the region.
Duration: Fixed-term, 12 months (renewable subject
to performance and funding availability)
About InformAction
InformAction (IFA) is a Kenyan human rights organization
that uses social justice films, community dialogue, civic education,
and grassroots organizing to promote human rights, democratic
governance, accountability, and citizen participation. Through mobile
cinema, community action, strategic partnerships, and evidence based
advocacy, InformAction empowers communities to identify injustices,
organize collective action, and influence public decision-making.
InformAction implements programmes supported by development
partners, including initiatives that strengthen civil society organizations,
promote civic engagement, protect civic space, advance human rights, and
support peaceful democratic participation.
Job Purpose
The Field Coordinator is responsible for coordinating the
implementation of InformAction’s programmes within the assigned region,
strengthening community engagement and partnerships, monitoring the human
rights and civic space environment, and ensuring quality delivery of
project activities in line with organizational priorities and donor
requirements. The position supports democratic governance, accountability,
peaceful civic participation and protection of human rights, particularly
within Kenya’s evolving political and electoral context.
Key Responsibilities:
- Coordinate
community mobilization activities, including mobile screening dialogues,
civic education, public participation forums and strengthening of
Community Action Teams (CATs), ensuring meaningful participation of women,
youth, persons with disabilities and marginalized groups.
- Coordinate
implementation of regional programme activities, work plans and budgets,
ensuring timely delivery of outputs and compliance with organizational and
donor requirements
- Monitor,
document and analyze human rights violations, civic space developments,
governance trends and election-related issues, producing timely reports,
early warning briefs and evidence to inform advocacy and programme
adaptation
- Support
peaceful elections and democratic governance initiatives through
conflict-sensitive programming, documentation of electoral developments
and collaboration with county stakeholders, peace actors and civil society
networks.
- Support
the Small Grants Manager in coordinating partner activities at the county
level, as requested, including providing capacity strengthening and
technical support to grantee partners, conducting field monitoring and
verification visits, following up on agreed action points, collecting
implementation data, success stories and lessons learned, and undertaking
other field-based support to the Small Grants function as assigned.
- Coordinate
logistical and operational arrangements for field-based and online
advocacy, civic engagement and public participation activities.
- Liaise
with county governments, constitutional commissions, county-based
partners, local authorities, civil society organizations, community
leaders, media and other stakeholders to strengthen collaboration and
support effective implementation of programme activities.
- Support
partner compliance with safeguarding, security and operational procedures
during field activities, escalating any concerns to the relevant programme
staff.
- Support
programme quality through Results-Based Management (RBM), monitoring,
evaluation, learning and accountability processes, ensuring timely
reporting, quality data, community feedback mechanisms and organizational
learning.
- Support
efficient management of regional operations by overseeing activity
logistics, procurement processes, budget monitoring, asset management,
risk and security monitoring, and ensuring compliance with safeguarding,
PSEAH, fraud prevention, whistleblowing, data protection and other
organizational policies.
- Document
programme achievements, case studies and lessons learned, and contribute
to advocacy, communications and donor visibility activities.
- Supervise
and mentor regional support staff, consultants and volunteers where
applicable, promoting teamwork, accountability and continuous learning.
- Perform
any other duties assigned by the Community Engagement Lead consistent with
the objectives of the position.
Education:
- A Bachelor’s
Degree in Social Sciences, Law, or a related field. Management experience
is an added advantage.
- Basic
accounting skills.
Experience:
- Minimum
of five years experience with a non-profit organization, with proven
involvement in civic activism and public affairs.
- Established
community action networks.
- Residency
or strong connections within the community.
- Proficiency
in Swahili, English, and local languages such as Ateso and Olusaamia
- Knowledge
of the non-profit, human rights, and governance sectors, including
understanding the political, socio-economic, and security contexts
in Kenya and their impact on communities.
- Demonstrated
commitment to the ideals of political activism.
Personal Attributes and Skills
- Excellent
communication skills
- Facilitation
skills
- Computer
literate
- Flexibility
- Resilience
- Teamwork
- Honesty
- Strong
internal motivation and sense of initiative, and must be able to work
without constant supervision
- Sound
political judgment
- Commitment
to InformAction’s mission, vision and values
- Proficiency
in relevant local languages
Submission of Application
If you are qualified for this position, submit your CV and a
cover letter detailing why you think you are suitable, using the link provided:
Closing date September 14th, 2026. Due to the high
volume of applications, only shortlisted candidates will be contacted.
Disclaimer
InformAction is an equal opportunity employer committed to
ensuring diversity and gender equality within the organization, and will seek
to recruit the most qualified person for the job, irrespective of race, color,
marital status, ethnicity, disability, religion, gender, sexual orientation, or
nationality. All qualified persons are encouraged to apply. Canvassing will
automatically lead to disqualification.
Data Protection and Privacy Notice
InformAction will collect and process the personal
information provided through this application for the purposes of recruitment,
candidate assessment, selection and related employment processes.
The information provided will be treated as confidential and
will only be accessed by authorised InformAction personnel involved in the
recruitment and selection process. Your personal information will not be used
for purposes unrelated to recruitment without a lawful basis.
By submitting this application, you acknowledge that you
have read and understood this notice and agree to the collection, use, storage
and processing of your personal information for the purposes stated above, in
accordance with the Data Protection Act, 2019 and applicable
data protection requirements.
InformAction will retain recruitment information only for as
long as reasonably necessary for recruitment, legal, regulatory, audit or
legitimate organisational requirements, after which it will be securely deleted
or otherwise disposed of in accordance with applicable procedures.
APPLY HERE:
Please do not provide personal information that is not
specifically requested or necessary for this application.
TERMS OF REFERENCE: FINANCE MANAGER
🧭
Reports to: Deputy Team Leader (with functional reporting to the Executive
Director and Board)
📍
Location: Nairobi, with periodic travel to field bases.
👥
Supervises: Finance Officer
⏳
Duration: Full-time, one year renewable
🛠️ Key Responsibilities
📊
Financial Leadership & Controls: Lead financial management through the
development, implementation, and review of financial strategies, policies, and
procedures. Ensure strong internal controls, regulatory and donor compliance,
and accountability for organizational assets and expenditures. Provide
financial reports and advice to senior management, the executive director, and
the board.
💼
Financial Operations Management: Oversee daily financial operations, including
accounts payable and receivable, payroll, cash flow, and general ledger
management. Ensure all transactions are authorized, documented, and accurately
recorded using approved accounting systems.
📈
Budgeting & Financial Planning: Lead the preparation, management, and
monitoring of annual and project budgets and quarterly forecasts. Advise
management on resource allocation, cost controls, and long-term financial
sustainability.
📑
Reporting & Analysis: Prepare, analyze, and present timely financial
reports for management, the Board, donors, and stakeholders, ensuring accuracy
and compliance.
🔍
Audit & Compliance: Coordinate financial audits, maintain audit-ready
records, implement audit recommendations, and ensure compliance with statutory,
donor, and internal requirements. Contribute to organizational risk management.
🤲
Grant & Donor Financial Management: Manage financial aspects of grant
proposals and donor-funded projects, including budgeting, tracking, reporting,
and compliance with donor requirements.
🗂️ Documentation & Recordkeeping: Ensure
secure maintenance of all financial records and timely submission of
donor-required documentation, including staff timesheets and grant records.
⚠️ Risk Management: Identify and mitigate financial
risks by implementing strong internal controls to safeguard institutional
assets.
💡
Fundraising & Proposal Support: Support fundraising and proposal
development by preparing accurate budgets, financial projections, and cost
analyses aligned with organizational strategy and donor requirements.
🎓
Requirements
1. Bachelor’s degree in Finance, Accounting, or related field (Master’s/ACCA
preferred)
2. Certified Public Accountant (Kenya)
3. Minimum of six years’ experience in financial management, preferably in the
NGO/non-profit sector
4. Experience managing multi-donor and multi-currency portfolios
5. Membership in a recognised professional accounting body (added advantage)
6. Certificate of good conduct.
💰
Salary
A competitive package of KES 150,000 will be offered in addition to other
benefits.
🔗
Apply here: https://lnkd.in/dxfHFdr9
⏰
APPLICATION DEADLINE: 25TH JANUARY 2026
HR & Administration Officer at InformAction
Objectives of the position
The primary objective of the Human Resources and
Administration Officer position is to effectively support the organization’s
human resources and administrative functions, ensuring compliance with labor
laws and any other laws and regulations while promoting a positive work
environment. This role aims to enhance operational efficiency through strategic
recruitment, employee relations, training and development, office operations
management, communication facilitation, and financial administration, ultimately
contributing to the organization’s mission of driving social change in Kenya.
Key Responsibilities:
Human Resources Support:
- Lead
recruitment efforts by developing terms of reference, posting job
openings, scheduling and conducting interviews, drafting employee letters,
and coordinating communication with candidates.
- Assist
in onboarding new employees by preparing necessary documentation,
conducting orientation sessions, and facilitating essential training
programs.
- Oversee
leave management by monitoring employee leave balances and coordinating
leave requests.
- Manage
employee timesheets to ensure compliance with relevant donor
requirements.
- Facilitate
performance appraisal sessions in collaboration with immediate supervisors
to promote employee development.
- Overall
management of employee relations, disciplinary process, and affairs in
compliance with the organization’s policy
Office Operations:
- Oversee
general office operations and ensure adherence to administrative policies
and procedures.
- Manage
office supplies, equipment, and facilities to ensure efficient
functioning.
- Maintain
records and databases, including filing systems, to ensure accurate and
timely information retrieval.
- Serve
as the primary contact person for service providers to ensure smooth
coordination and service delivery.
Policy and Compliance:
- Assist
in maintaining and updating organizational policies and procedures
manuals.
- Maintain
employee records and ensure compliance with relevant laws and regulations.
Communication
Management:
- Handle
incoming and outgoing correspondence, including emails, letters, and phone
calls, directing them to the appropriate individuals or departments.
Meeting
Coordination:
- Coordinate
meetings, events, and appointments, including arranging logistics,
preparing agendas, and taking minutes when required.
- Convene
administrative meetings monthly to discuss updates and streamline
operations.
Financial
Administration:
- Support
financial administration tasks, such as processing invoices and monitoring
budgets, etc.
- Facilitate
administrative payments, including rent, security, license renewals,
membership renewals, etc.
- Collaborate
with the Finance department to ensure adherence to IFA’s financial
policies and procedures.
- Timely
submission of timesheets per donor requirements.
Travel
and Logistics Coordination:
- Coordinate
employee travel arrangements, including booking flights, accommodation,
and transportation.
- Prepare
travel itineraries and ensure compliance with travel policies and
procedures.
- Facilitate
logistics for meetings, workshops, and conferences, including flight
booking, venue booking, equipment setup, and catering arrangements.
Training
and Capacity Building
- Develop
and facilitate a training calendar to ensure continuous staff development.
- Provide
administrative, procurement, and logistical support for ongoing projects.
Offer
Legal Guidance
- Offer
legal guidance on employee management in accordance with the relevant laws
in Kenya and provide legal support beyond employees to include IFA
operations.
Education:
- Bachelor’s
degree in Human Resources or Law (LL.B) from a recognized
university.
- A
Postgraduate Diploma in Human Resource Management or Employment Law.
- Additional
certifications in Labor Law or Employee relations.
Experience:
- 5
years of experience in employment law, labor relations, or human
resources, ideally within a corporate or legal environment.
- Proven
track record of providing legal advice related to employee management,
compliance, and dispute resolution.
- Experience
in conducting training or workshops on employee rights and labor
regulations.