Procurement Officer – Buying (Maternity Cover) at Plan International
ABOUT THE ROLE
Plan International is an independent child rights and
humanitarian organisation committed to children living a life free of poverty,
violence, and injustice. We actively unite children, communities and other
people who share our mission to make positive lasting changes in children’s and
young people’s lives. We support children to gain the skills, knowledge, and
confidence they need to claim their rights to a fulfilling life, today and in
the future. We place a specific focus on girls and women, who are most often
left behind. We have been building powerful partnerships for children for more
than 85 years and are now active in over 80 countries.
The Shared Services Centre is a Centre of Excellence based
in the MEESA region established to serve clients to enhance their operation
effectiveness i.e. COs, RH and GH. The centre is committed to a reliable,
efficient and effective service to clients at a competitive price. Its
ultimate goal is to be trusted, predictable, and dependable to our clients at
all times and to ensure commitment to quality and excellent turnaround times in
all our service delivery.
Within Plan International MEESA Shared Services Centre, this
role will ensure that an appropriate buying strategy and methods are in place
and followed to drive efficient and effective procurement processes in line
with Plan International standards and guidelines. The postholder will work in
close collaboration with other procurement and supply chain colleagues to
provide proactive support to projects and departments, Ensuring compliance with
Donor regulations and Plan international procedures, whilst upholding high
standards of ethics.
In collaboration with the Supply Chain Manager this role
ensures that procurement buying activities are carried out in support of
projects and departments. The role covers Buying at the Shared Services
Centre and provides support to the clients (GH, RH, COs) procurement focal
points. Cross-functional engagement with other teams is critical for this role
to ensure alignment of processes.
ACCOUNTABILITIES
Maintain high standard of all procurement processes and
activities
1. Facilitate Buying Process in the System (SAP/ERP)
- Ensure
all approved requisitions are generated from the ERP system
- Ensure
invitation of quotation and input data from quotation into system as per
requirement • Prepare Comparative bid analysis as per requirement
- Raise
purchase orders as per assigned purchase requisitions, and validate the
WBS from requester.
- Send
purchase order/contract/commitment to supplier, follow up vendor to supply
the goods/services on time, materials are distributed to the requester
within stipulated time. Goods and service are received by ensuring proper
quality, handover to store and assist to maintain store record;
- Raise
GSRN against all types of purchase orders issued in the system.
- Process
for payment to the service provider or respective person.
- Monitor
and support the establishing and updating potential and competent vendors’
list
- Ensure
invoices are forwarded to finance/accounts within 3 working days after the
goods/services satisfactorily delivered.
- ensure
clean data in the system by regular status updating of procurement
transactions and ensure that the transactions are closed after payment
- Create
procurement file with check list and keep it updated during the
procurement process
- Make a
direct purchase order (or contract) using the existing long-term agreement
(LTA)
- Manage
the request for single quote and RFQ using the pre-qualified supplier
list
- Reviewing
bids from suppliers for competitive quotation and recommend which offer
provide the best value for the Plan international and request the
validation from the BH
- Release
POs (or elaborate contract) and submitted to the relevant level for
approval
- Deal
with suppliers in PO and contract signing
- Organize
and monitor goods and services reception in collaboration with suppliers,
the warehouse staff and requester.
- Maintain
a physical and electronic archiving of the purchase files under his/her
responsibility
- Accountable
for managing the procurement request within the Procurement lead time set
by the country
2. Supplier relationship management
- Ensure
that suppliers invoices are correct while cross checking with the
PO/contract and GSRN
- Generate
the payment requests from the system
- Transfer
complete payment file to finance for supplier payment
- Provide
feedback to supplier on the outcomes of their quote during the RFQ process
- Maintain
vendor master data through excel sheet and enter into SAP/new ERP system
- Communicate
with vendors on behalf of the organization and as assigned by the
supervisor,
- Conduct
negotiation process with suppliers when needed
3. Monitoring and Tracking
- Maintain
the Procurement tracker
- Keep
the procurement file check list
- Develop
procurement spend reports as requested
- Ensure
adherence to procurement-Buying SLAs as agreed and approved by
clients
4. Cross-functional team working
- Collaborate
with the sourcing team on LTA spend tracking and procurement plans update
by sharing data as required
- Assist
sourcing team to complete vendor listing process, updating the information
so that sufficient vendors are available under each category, master data
file for Anti-terrorism screening of vendors.
- Collaborate
with Finance team members for supplier payments and data entry into ERP
system
- Collaborate
with procurement requesters
5. Leadership
• Proactively engage with cross-functional Teams to ensure
procurement request requirement are met
6. Safeguarding
- Ensures
that Plan International’s global policies for Safeguarding Children and
Young People and Gender Equality and Inclusion are fully embedded in
accordance with the principles and requirements of the policy including
relevant Implementation Standards and Guidelines as applicable to their
area of responsibility. This includes, but is not limited to, ensuring
staff and associates are aware of and understand their responsibilities
under these policies and Plan International’s Code of Conduct (CoC), their
relevance to their area of work, and that concerns are reported and
managed in accordance with the appropriate procedures
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential
- University
or higher education qualification in Procurement and Supply Management,
Administration Management or related field and/or equivalent professional
experience in a similar position most of which should preferably be from
within the humanitarian/NGO sector.
- At
least 4 Years’ experience in relevant field
- A
professional qualification At least CIPS level 4
- A
professional membership of recognized purchasing and supplies institution
(CIPS, KISM)
Click on the following link to access the full job
description: JD
Procument Officer – Buying.pdf
Location: Nairobi
Reports to: Supply Chain Manager, Shared Services Centre
Closing Date: 30th October 2025
Equality, diversity and inclusion is at the very heart of
everything that Plan International stands for.
🌍Call for Partnerships: Expression of Interest!
Plan International Kenya is inviting eligible organizations to partner with us in advancing children’s rights and gender equality in Homabay and Kwale Counties.
We are seeking to collaborate with:
✨ Local & national organizations (including youth-led, women-led, and community-based organisations)
✨ Research and academic institutions registered in Kenya.
Our focus areas include:
🔹 Sexual and Reproductive Health and Rights (SRHR)
🔹 Ending gender-based violence & discrimination against girls and young women
🔹 Youth-led and innovative solutions for job creation
🔹 Humanitarian response, resilience, peacebuilding & cohesion
🔹 Education
🤝 We are seeking for partnerships founded on trust, shared commitment, and recognition — that will drive sustainable impact for children, youth, women and communities.
📅 Application Deadline: 30th September
📲 Scan the QR code in the poster to apply!
Or Apply in the link attached: https://lnkd.in/d4FCrSzb
Regional Business Development Lead – MEESA at Plan International
THE ROLE PURPOSE
The role acts as a strategic catalyst and enabler for
Country Offices (COs), driving the identification, development, and securing of
innovative and non-traditional funding streams beyond conventional Overseas
Development Assistance (ODA). It responds to an evolving donor landscape marked
by increased focus on private capital, climate and blended finance, corporate
social responsibility (CSR), and philanthropic foundations. By brokering
strategic partnerships, strengthening market positioning, and advancing
multi-country investment opportunities aligned with CO priorities, the role
enhances the competitiveness and income-generation capacity of COs.
The role plays a critical function in operationalising Plan International’s
ambition for diversified, sustainable, and locally led programming. It works to
unlock strategic financing pathways, and position COs as key partners of choice
in delivering transformative impact for children and communities across the
region.
DIMENSIONS OF THE ROLE
- Strategic
Catalyst for Non-Traditional Resource Mobilisation: This role drives
innovation in Plan MEESA’s fundraising agenda by unlocking non-traditional
and under-tapped financing sources – including philanthropic foundations,
regional development banks, private sector actors, climate finance, and
Islamic or diaspora funding. The ideal candidate brings strong networks
and a proven ability to generate strategic partnerships and raise funds
beyond traditional institutional donors.
- Regional
Lead in Shaping New Fundraising Practice
Leads efforts to embed more agile, opportunity-driven resource mobilisation across the MEESA region. Promotes adaptive, forward-looking approaches that align with country-level priorities and regional shifts in the funding landscape, particularly in emerging and underutilised financing spaces. - Influential,
Matrixed Leadership: Operates across the Plan International federation in
a matrixed and networked way, providing strategic leadership in resource
mobilisation without line management. Aligns efforts with Country Offices,
Regional Clusters, National Offices, and the Global Hub, setting shared
priorities and catalysing action across functions.
- External
Representation and Influence: Represents Plan International with
credibility and influence in key regional and global platforms,
positioning the organisation as a compelling partner for innovative
financing. Brings deep experience in cultivating donor relationships and
securing funding, especially in competitive and evolving donor
environments.
- Value-Adding,
Not Duplicative: This role complements – not duplicates – Country Office
business development functions. It adds targeted value where COs have
limited access to non-traditional donors, focusing on positioning,
regional opportunity development, and technical support for complex or
high-potential bids.
- Mutual
Accountability with Country Offices: While the position is hosted by the
Regional Hub, performance accountability will be shaped in close
consultation with supported Country Offices, ensuring relevance,
responsiveness, and shared ownership of results.
Accountabilities and Responsibilities
Drive Non-Traditional Resource Mobilisation Strategy,
Innovation, and Income Generation
- Secure
significant new funding for Plan MEESA by targeting non-traditional
donors, including regional development banks (e.g. AfDB), philanthropic
foundations, climate finance mechanisms, impact investors, ESG-aligned
funds, Islamic finance, diaspora philanthropy, and tech and innovation
partners.
- Design
innovative, investable funding models and co-create concepts aligned with
non-traditional donor interests, including social enterprises,
catalytic capital, and blended finance approaches with the goal of
unlocking new financial flows into Plan’s work.
- Initiate
or join strategic consortia and influence funding priorities to reflect
Plan’s leadership in gender equality, youth empowerment, and locally led
programming.
- Collaborate
with National Offices and the Global Hub to tailor engagement strategies,
develop compelling, mission-aligned value propositions, and convert
positioning efforts into secured funding.
Drive Strategic Intelligence, Positioning, and Pipeline
Development
- Lead
donor and funding landscape analyses to identify emerging opportunities
and regional funding trends, including in non-traditional
financing and share intelligence with Country Offices.
- Support
the development of customised donor engagement strategies for
countries and sub-regions, aligning them with Plan’s regional programmatic
strengths.
- Track
and share high-value multi-country and regional opportunities, supporting
timely Go/No-Go decisions.
- Proactively
generate new leads and position Plan competitively by participating in
strategic networks, donor forums, and key regional platforms.
- Represent
the region in engagements that build visibility with both traditional and
non-traditional donors driving systems change.
Regional Donor Engagement & Relationship Brokering
- Serve
as a strategic connector between Country Offices and regionally based
actors such as AfDB, World Bank regional teams, Mastercard Foundation, and
Gates Foundation.
- Cultivate
and manage regional relationships with both established and
non-traditional donors.
- Lead
pre-positioning and co-creation efforts in collaboration with donor
stakeholders.
- Provide
donor intelligence briefs and coaching to Country Offices to enhance
readiness and competitiveness.
Shape and Influence Regional and Global Funding
Strategies
- Feed
MEESA-specific insights into the development of Plan’s global resource
mobilisation and funding strategies.
- Support
the Regional Leadership Team in engaging key donors and development actors
to elevate Plan’s profile and partnerships.
- Track
and share trends in development finance, localisation, reparative funding,
and ESG-linked investments, using insights to shape strategic positioning
and program design.
Sub-Regional Collaboration & Multi-Country Technical
Support
- Provide
surge technical support for multi-country proposals, consortium
development, and high-value opportunity positioning.
- Enable
cross-border pipeline development, intelligence-sharing, and scalability
of donor engagement strategies.
- Ensure
quality assurance and alignment throughout the proposal process,
especially for complex and non-traditional funding sources.
Capacity Strengthening, Learning & Knowledge Exchange
- Build
CO capabilities in engaging non-traditional donors through coaching,
strategy development, and materials such as pitch decks and business
cases.
- Facilitate
regional knowledge exchange, sharing replicable tools, learning, and
successful models across countries.
- Embed
a culture of innovation in business development practice through
continuous learning and cross-country collaboration.
Safeguarding Children and Young People (Safeguarding) and
Gender Equality and Inclusion (GEI)
- Understands
and puts into practice the responsibilities under Safeguarding and GEI
policies and Plan International’s Code of Conduct (CoC), ensuring that
concerns are reported and managed in accordance with the appropriate
procedures.
- Ensures
that all staff in the unit/function/department are properly inducted on
and understands their role in upholding Plan International’s safeguarding
and GEI policies;
- Ensures
that Plan International’s global policies for Safeguarding Children and
Young People and Gender Equality and Inclusion are fully embedded in day
to day work.
- Ensures
that Plan MEESA contributes to Plan International’s global efforts to
ensure safeguarding and GEI, including making sure that relevant reporting
and data are submitted.
Technical expertise, skills and knowledge
Key Competencies
- Strategic
Opportunity Thinking: Thinks several steps ahead to anticipate where
funding is going; connects Plan’s value proposition with future donor
priorities; spots trends early and positions the organisation accordingly.
- Donor-Centric
Influence & Storytelling: Builds trust and resonance with donors
through tailored, compelling narratives grounded in evidence, values, and
results. Frames Plan’s offer in ways that speak to donor motivations.
- Entrepreneurial
Drive & Commercial Acumen: Seeks out and seizes opportunities
with urgency and focus. Understands deal dynamics, return on investment,
and risk. Operates with a “hunter” mindset while maintaining strategic
alignment.
- Adaptive
Collaboration: Works fluidly across countries, cultures, and
functions to co-create proposals, concepts, and engagement strategies.
Brings together the right people at the right time to drive results.
- Systems
Thinking & Strategic Alignment: Connects donor and market
intelligence with Plan’s strategic and programmatic ambitions. Aligns
funding efforts with impact priorities and ensures resource mobilisation
enables scale and sustainability.
- Negotiation
& Partner Engagement: Manages relationships and partnerships with
nuance, diplomacy, and confidence. Can negotiate roles, resources, and
shared value in consortium or blended funding arrangements.
- Innovation
& Financial Fluency: Understands new financing models and
mechanisms (e.g., catalytic grants, blended finance, ESG, Islamic
finance). Explores how Plan can participate in or design such approaches.
- Resilience
& Results Orientation: Bounces back from setbacks, learns from
failed bids, and maintains momentum. Brings energy and discipline to
closing deals and meeting revenue targets.
- Insight-Led
Decision Making: Uses data and intelligence to prioritise, qualify,
and act on opportunities. Brings rigour to pipeline management and
decision-making processes (e.g., Go/No-Go).
- Coaching
& Capacity Building: Elevates the skills of others by
transferring knowledge, tools, and strategies. Strengthens the broader
organisation’s ability to win resources and build donor confidence.
Knowledge and experience
- Master’s
degree or equivalent experience in International Development, Business,
Public Policy, or related fields.
- Minimum
of 7–10 years of progressive experience in fundraising, partnership
building or business development in INGOs, donor agencies, or social
enterprises.
- Proven
track record of securing funding from non-traditional sources (e.g.
Foundations, corporates, IFIs).
- Deep
understanding of regional donor landscapes across Africa and the Middle
East.
- Excellent
relationship management, strategic thinking, and cross-cultural
communication.
- Capacity
to plan, prioritize and execute autonomously with a strategic approach.
- Capacity
to adapt to different audiences and structures
- Deep
understanding of communication – written, verbal, visual – for influencing
and positioning
- Good
team player in a ‘matrix managed’ environment.
- Excellent
writing/editing, and presentation communications skills;
- Excellent
coordination, organizational and interpersonal skills with the ability to
communicate and negotiate clearly and effectively at all levels, and pull
together input from a diverse team across multiple locations;
- Strong
results orientation with ability to challenge existing mindsets;
Senior Philanthropy Advisor – Global Girls Foundation at Plan International
About Global Girls Foundation
Global Girls Foundation (GGF) is a start-up entity within
Plan International dedicated to accelerating philanthropy across Plan
International globally. We are in year 2 of our 3-year pilot phase proofing out
three different delivery pillars: 1) direct fundraising with (Ultra) High Net
Worth Individuals (UHNWIs) with a focus on the German speaking countries, 2)
Centre of Excellence approach enabling Plan offices across the globe to tap
into local philanthropy through capacity building and coaching, 3) building the
products and engagement offerings that constitute the global platform for
top-tier philanthropic partners. GGF has made progress in all three
pillars having secured first donations, filled the global prospect pipeline,
launched the Philanthropy Council, onboarded it first ambassadors
and conducted high-level events bringing together philanthropic partners
and Senior Leaders of Plan International.
The Opportunity
- In
order to deliver on GGF’s core mandate, we are looking for a Senior
Philanthropy Advisor, who will lead 2 of the 3 key pillars (Centre of
Excellence and building the global platform).
- In
this role, you will play a pivotal role in securing and stewarding
transformational partnerships with UHNWIs, family foundations and
philanthropic circles. You will work closely with Plan International’s
philanthropy teams globally to provide strategic advice and build
capacity.
- You
will help deliver on our global philanthropic fundraising strategy and
cultivate long/term, value/driven partnerships aimed at delivering impact
at scale.
About You
- The
ideal candidate will bring proven experience in philanthropic
partnerships, major donor fundraising, or private wealth advisory, with
proven success in securing multi-year, high-value commitments.
- You
will have expertise in philanthropy strategy development, engaging UHNWIs
and family offices, and supporting local teams to build institutional
readiness. A deep understanding of philanthropic trends, networks, and
market intelligence is essential, along with the ability to evaluate donor
potential and make data-driven decisions. Familiarity with federated
international organisations, excellent interpersonal and storytelling
skills, and the ability to influence senior stakeholders across cultures
are key.
- We
value an entrepreneurial mindset, discretion, and a positive, can-do
attitude. Fluency in English is required; German language skills are a
plus for this role.