Executive Assistant to the CEO at Space for Giants
Purpose of the Role
The Executive Assistant (EA) to the CEO provides
comprehensive, proactive, and confidential support to the Chief Executive
Officer, the Board of Directors, and the Executive Team. The role’s primary
focus is on correspondence, ensuring the CEO’s time is used effectively and
that engagements run smoothly. The EA is expected to anticipate needs, exercise
sound judgement, maintain a high level of professionalism and confidentiality,
and contribute to the efficient running of the Office of the CEO.
Reporting Lines and Working Relationships
The Executive Assistant reports directly to the CEO and
functions under the indirect/coordinating oversight of the Chief of Staff, who
supports the alignment of priorities and workflow across the Office of the CEO.
In practice, this means:
- Day-to-day
instructions, priorities, and tasking come primarily from the CEO.
- The
Chief of Staff provides guidance on prioritization, coordination with the
wider Office of the CEO, and may delegate or reassign tasks in
consultation with the CEO.
- Where
instructions from the CEO and Chief of Staff appear to conflict, the EA
should seek clarification from the CEO.
The EA works closely with the Board of Directors, Senior
Management Committee, major donors, partners, and SFG staff across the organization,
acting as a key point of contact and ensuring professional and respectful
relationships are maintained with all stakeholders.
Scope of Work and Key Responsibilities
Calendar, Travel, and Correspondence (Primary Focus)
- Proactively
manage the CEO’s calendar, scheduling and prioritizing appointments,
meetings, and engagements, and resolving conflicts in good time.
- Arrange
local and international travel and accommodation for the CEO, including
itineraries, visas, and logistics.
- Manage
the CEO’s correspondence – monitoring, drafting, prioritizing, and
following up on emails, letters, and other communications on the CEO’s
behalf.
- Prepare
the CEO for engagements by ensuring relevant briefing materials,
documents, and background information are available in advance.
Support to the Office of the CEO
- Organize
meetings, including logistics, agendas, minutes, and follow-up of action
points.
- File
and retrieve corporate records, documents, and reports.
- Research
and compile information to prepare documents and presentations for review
by the Board, committees, and Executive Team.
- Act as
the main point of contact and interface between the CEO and Management,
the Board, Major Donors and Partners – ensuring meetings are scheduled,
minutes and action points followed up and executed.
- Support
the CEO’s planning and preparation for participation in high-level events
and meetings.
- Serve
as a point of contact for the CEO with all internal staff.
Board Engagement
- Fulfil
the role of board liaison for logistical and administrative matters.
- Assist
with board communications and coordinate board meetings and documentation.
Operational Support
- Facilitate
the flow of information and communication from the Office of the CEO
throughout the organization and to external stakeholders and partners.
- Support
the CEO in developing presentations as required.
- Manage
expenses for the Office of the CEO in line with Space for Giants’ standard
operating procedures.
- Help
ensure performance reviews for relevant staff take place in a timely
manner, twice a year, as directed.
- Help
ensure the Office of the CEO operates efficiently, cost-effectively, and
responsively to the needs of Space for Giants.
- Manage
Journeys for Giants (JFG) accommodation bookings, travel, logistics, and
related correspondence for donor safaris.
Stakeholder Management
- Maintain
professional and respectful relationships with SFG staff, donors, the
Board, partners, and community members, representing the Office of the CEO
with discretion and tact.
Special Projects
- Act as
an SFG Ambassador and represent the CEO when requested.
- Provide
input on special assignments as requested by the CEO or Chief of Staff.
- Conduct
research and assessments on special projects and report on findings as
required.
Culture and Values
- Promote
and embody Space for Giants’ organizational culture, vision, and values –
Passion, Integrity, Respect, Sustainability, and Innovation – with
internal and external stakeholders.
- Encourage
behaviors that reinforce the organization’s culture contract among
colleagues.
Other
- Undertake
any other relevant tasks related to the role as directed by the CEO or
Chief of Staff.
Authority and Decision-Making
Within the scope of this role, the Executive Assistant is
authorized to:
- Schedule,
reschedule, and prioritize items on the CEO’s calendar in line with agreed
priorities.
- Communicate
directly with Board members, donors, partners, and staff on logistical and
administrative matters on behalf of the CEO.
- Approve
and process routine expenses for the Office of the CEO in line with Space
for Giants’ financial policies and approval limits.
- Represent
the CEO at the level and on the matters specifically delegated by the CEO.
Matters of strategic, financial, or reputational
significance, or any request that falls outside agreed parameters, should be
referred to the CEO and/or Chief of Staff before action is taken.
Deliverables and Performance Indicators
Performance in this role will be assessed against, among
other things:
- A
well-organized, conflict-free, and up-to-date CEO calendar.
- Timely,
accurate, and cost-effective travel and accommodation arrangements.
- Correspondence
handled professionally, accurately, and within agreed timeframes.
- Board
and committee documentation prepared, circulated, and filed on schedule.
- Action
points from meetings tracked and followed up to completion.
- Positive
feedback from the CEO, Board members, donors, and partners on
responsiveness and professionalism.
- Performance
reviews for relevant staff completed on schedule, twice a year.
Performance will be reviewed in line with Space for Giants’
standard performance management cycle, with the CEO as the primary appraiser
and input from the Chief of Staff as appropriate.
Person Specification
Key Skills and Attributes
- Efficient,
hard-working, driven, flexible, organized and diligent, with excellent
attention to detail.
- Trustworthy
and highly motivated, with the discretion required to handle confidential
information.
- Willing
to work flexible hours when required by the demands of the Office of the
CEO.
- Committed
to upholding the cultural values and code of conduct of Space for Giants:
Passion, Integrity, Respect, Sustainability and Innovation.
Qualifications, Experience and Competencies
- Bachelor’s
degree in business administration or a related field.
- Minimum
of 5 years’ applicable administrative experience.
- Demonstrated
experience supporting C-level executives, preferably within international
organizations.
- Tech
savvy – proficient in Microsoft Office (Outlook, Word, Excel and
PowerPoint), Adobe Acrobat, and Google services (Gmail, Google Calendar,
etc.); social media platform experience an advantage.
- Experience
in travel and tourism management would be advantageous.
- Strong
organizational skills, with the ability to perform and priorities multiple
tasks seamlessly and with excellent attention to detail.
- Excellent
interpersonal skills and the ability to build relationships with staff,
board members, external partners and donors.
- Demonstrated
ability to achieve high performance goals and meet deadlines in a
fast-paced environment.
- Strong
oral and written communication skills, with the ability to communicate
clearly and effectively with senior leaders and external partners.
- Preferred:
international work experience and experience in the conservation or
international development sectors.
Community & Field Research Intern at Space for Giants
COMMUNITY & FIELD RESEARCH INTERN – JOB PROFILE
- Department: Conservation
Science
- Location:
Kenya HQ – Nanyuki
- Contract
Type: 3-month term contract
- Hours: 40
hrs per week
- Reporting
to: Conservation Monitoring Coordinator
- Direct
Reports: None
About Us
Space for Giants is an international conservation
organisation, based in Africa, founded in 2011. Our mission is to protect the
natural ecosystems on which Africa’s large wild animals depend, ensuring they
are valued by local people. We currently work in 11 countries across Central,
East and Southern Africa, focusing on some of the most pressing challenges
facing the conservation of megafauna today. We have three thematic pillars of
work to achieve our mission which are: 1) The protection and management of natural
ecosystems and associated value creation for local citizens; 2) Combating the
illegal wildlife trade; and 3) Promoting Human-Wildlife Coexistence. We pride
ourselves on our highly collaborative approach with national governments,
recognising the importance of being relevant to elected leaders and their
constituents, striving to ensure that our conservation work is aligned with
their priorities. Grounded in world class science, we bring high quality
technical expertise and experience to inform and deliver our conservation
programmes, wherever we work. We also pride ourselves on being adaptable and
nimble to respond quickly to emerging opportunities and evolving challenges in
a very dynamic space. To read more visit: www.spaceforgiants.org
Overview
Conservation is primarily about people and the choices they
make. It is a human endeavour, designed and initiated by people and intended to
modify human behaviour to achieve a socially desired objective – conserving
biodiversity. Biology alone cannot provide the answers. Conservation is also
social and political. Interdisciplinary science therefore lies at the heart of
our approach. Evidence informs all of our work and this is anchored by our
Conservation Science Department. We use research to ask and answer critical and
often controversial questions about the conservation challenges we face: about
the behaviour of people, wildlife and their interactions, how people and
wildlife use landscapes in space and time, and the values, governance,
political and social contexts which determine the types and effectiveness of
conservation interventions that society is willing to implement. We measure and
assess our impact to refine our approach and develop new solutions. One of the
greatest challenges of today is to understand and manage people’s impact on
nature in the face of development and climate change.
Role Summary
The Community & Field Research Intern will assist the
Conservation Science team in collecting, processing, and interpreting social
and ecological field data. The role emphasizes fieldwork, community engagement,
training, and capacity building, as well as working with camera traps and farm
digitization projects.
This position is ideal for someone seeking hands-on
conservation experience in the field while developing skills in community-based
data collection and conservation technology.
Job Description
Key Responsibilities
- Conduct
community surveys using tools such as Survey123.
- Support
training sessions for field teams and partner organizations on
conservation technologies.
- Complete
farm digitization for Pian Upe Wildlife Reserve and ensure accurate
records are stored.
- Sort
and label camera trap images, updating the elephant identification
database.
- Support
elephant ID and behaviour monitoring.
- Participate
in field missions, including elephant drives, fence performance
monitoring, and crop raid assessments.
- Contribute
to monthly report writing on community and field activities.
- Assist
with basic GIS tasks related to field data.
- Any
other duty assigned by Space for Giants team members.
Culture and Values
- Drive
the Organisational Culture to internal and external Stakeholders
- Conduct
oneself and encourage team behaviour to create awareness and reinforce
Organisational Vision, Values and the Culture Contract
Any other relevant tasks related to the role as directed
by the Supervisor
Person Specification
Key Skills: Experienced in project management,
impact measurement, Efficient, Hard-Working, Driven, Innovative, and
Organized.
Uphold the cultural values and code of conduct of Space
for Giants: Passion, Integrity, Respect, Sustainability, and
Innovation.
Experience, Knowledge & Competencies
- Bachelor’s
degree (or final year student) in wildlife management, social sciences,
environmental science, or related field.
- Experience
in community engagement and/or field data collection.
- Familiarity
with Survey123, EarthRanger, or similar tools is an advantage.
- Comfortable
working in remote field locations.
Skills & Attributes
- Strong
interpersonal and communication skills.
- Physically
fit and willing to work in outdoor/bush environments.
- Highly
organized with good record-keeping abilities.
- Passionate
about community-centred conservation.
Additional information
- While
this internship does not provide compensation for work performed, please
note that a small facilitation fee will be offered to assist with
expenses.
- The
intern will receive on-the-job training on a broad scope of activities in
line with the delivery of the work conducted by the Conservation Science
Department, areas of research, and technology being applied. Depending on
performance, there may be opportunities for future involvement in Space
for Giants’ portfolio of projects.
- Note
that incomplete applications will not be considered, and diversity balance
considerations will be applied in the selection process.
How to Apply
Please note that only online applications will be
considered. If you meet the above qualifications, skills, and experience,
please apply via the provided link.
Application Deadline: August 20, 2025, at 5.00 pm
EAT. Applications will be reviewed on a rolling basis
Data & GIS Intern at Space for Giants
DATA & GIS
INTERN – JOB PROFILE
- Department: Conservation
Science
- Location:
Kenya HQ – Nanyuki
- Contract
Type: 3-month term contract
- Hours: 40
hrs per week
- Reporting
to: Conservation Monitoring Coordinator
- Direct
Reports: None
About Us
Space for Giants is an international conservation
organisation, based in Africa, founded in 2011. Our mission is to protect the
natural ecosystems on which Africa’s large wild animals depend, ensuring they
are valued by local people. We currently work in 11 countries across Central,
East and Southern Africa, focusing on some of the most pressing challenges
facing the conservation of megafauna today. We have three thematic pillars of
work to achieve our mission, which are: 1) The protection and management of
natural ecosystems and associated value creation for local citizens; 2)
Combating the illegal wildlife trade; and 3) Promoting Human-Wildlife
Coexistence. We pride ourselves on our highly collaborative approach with
national governments, recognising the importance of being relevant to elected
leaders and their constituents, striving to ensure that our conservation work
is aligned with their priorities. Grounded in world-class science, we bring
high-quality technical expertise and experience to inform and deliver our
conservation programmes, wherever we work. We also pride ourselves on being
adaptable and nimble to respond quickly to emerging opportunities and evolving
challenges in a very dynamic space. To read more visit: www.spaceforgiants.org
Overview
Conservation is primarily about people and the choices they
make. It is a human endeavour, designed and initiated by people and intended to
modify human behaviour to achieve a socially desired objective – conserving
biodiversity. Biology alone cannot provide the answers. Conservation is also
social and political. Interdisciplinary science, therefore, lies at the heart
of our approach. Evidence informs all of our work, and this is anchored by our
Conservation Science Department. We use research to ask and answer critical and
often controversial questions about the conservation challenges we face: about
the behaviour of people, wildlife and their interactions, how people and
wildlife use landscapes in space and time, and the values, governance,
political and social contexts which determine the types and effectiveness of
conservation interventions that society is willing to implement. We measure and
assess our impact to refine our approach and develop new solutions. One of the
greatest challenges of today is to understand and manage people’s impact on
nature in the face of development and climate change.
Role Summary
The Data & GIS Intern will support the Conservation
Science team in managing, cleaning, analyzing, and visualizing spatial and
non-spatial data to strengthen conservation decision-making. The role focuses
on database management, EarthRanger analytics, GIS mapping, and spatial
analysis of elephant movement data.
This internship is ideal for someone passionate about
conservation technology, geospatial analysis, and data-driven wildlife
protection strategies.
Job Description
Key Responsibilities
- Manage,
assess quality, and clean spatial and non-spatial datasets from various
conservation projects.
- Support
the management and integration of EarthRanger data into central databases.
- Conduct
spatial data analysis of collared elephant movements and generate clear
visual outputs.
- Perform
feature digitization and update relevant GIS layers in ArcGIS Online.
- Support
GIS-related requests from internal teams and SFG partners.
- Produce
maps, dashboards, and visual reports for internal and external
stakeholders.
- Assist
in compiling monthly data analysis reports.
- Any
other GIS or data-related duties assigned by the Conservation Science
team.
- Any
other duty assigned by Space for Giants team members.
Culture and Values
- Drive
the Organisational Culture to internal and external Stakeholders
- Conduct
oneself and encourage team behaviour to create awareness and reinforce
Organisational Vision, Values, and the Culture Contract
Any other relevant tasks related to the role, as directed
by the Supervisor
Person Specification
Key Skills: Experienced in project management,
impact measurement, Efficient, Hard-Working, Driven, Innovative, and Organized.
Uphold the cultural values and code of conduct of Space
for Giants: Passion, Integrity, Respect, Sustainability, and
Innovation.
Experience, Knowledge & Competencies
- Bachelor’s
degree (or final year student) in GIS, geography, environmental science,
wildlife management, or related field.
- Experience
in GIS software (ArcGIS, QGIS) and data cleaning tools.
- Understanding
of EarthRanger or similar conservation data platforms is an advantage.
- Strong
analytical skills with attention to detail.
Skills & Attributes
- Organized,
detail-oriented, and tech-savvy.
- Strong
mapping and spatial analysis capabilities.
- Ability
to work independently and meet deadlines.
- Enthusiasm
for using technology to solve conservation challenges.
Additional information
- While
this internship does not provide compensation for work performed, please
note that a small facilitation fee will be offered to assist with
expenses.
- The
intern will receive on-the-job training on a broad scope of activities in
line with the delivery of the work conducted by the Conservation Science
Department, areas of research, and technology being applied. Depending on
performance, there may be opportunities for future involvement in Space
for Giants’ portfolio of projects.
- Note
that incomplete applications will not be considered, and diversity balance
considerations will be applied in the selection process.
How to Apply
Please note that only online applications will be
considered. If you meet the above qualifications, skills and experience, please
apply via the provided link.
Application Deadline: August 20, 2025, at 5.00 pm
EAT. Applications will be reviewed on a rolling basis