Assistant II, Administration and Finance at ChildFund International
About this Role
Reporting to the Project Coordinator, the
Assistant II, Administration and Finance will provide comprehensive financial
management, compliance oversight, and administrative support for the 12-month
planning grant, “Strengthening Responsive Caregiving for Children and
Families,” funded by the Conrad N. Hilton Foundation. This strategic
initiative aims to consolidate learning, synthesize evidence, and lay the
groundwork for the next phase of ChildFund’s Nurturing Care Program in Kenya
and Mozambique. The Assistant position will be responsible for ensuring sound
financial stewardship of grant resources, maintaining robust internal controls,
and supporting seamless administrative operations for all project activities
within the project. The Assistant will work in close collaboration with the
program teams, research partners, WCCP team, and local implementing partners to
ensure accurate financial tracking, timely reporting, and full compliance with
both ChildFund policies and Hilton Foundation donor requirements
Required Experience and Education
Education:
- Bachelor’s
degree in commerce (Finance or Accounting option), Business
Administration, or related field from a recognized university or
equivalent combination of experience and education.
- Certified
Public Accountant (CPA) Part II is preferred.
Experience:
- Minimum
of 3 years of progressive professional experience in finance and
administration, preferably within the NGO sector and with donor-funded
projects.
- Proven
experience in financial management, reporting, and compliance for
international donors (experience with USAID, Hilton Foundation, or other
institutional donors is a strong advantage).
- Experience
supporting internal and external audit processes, including documentation
retrieval and reconciliation.
- Experience
in bank and cash reconciliation, petty cash management, and advance
tracking.
Primary Responsibilities
- Financial
Management and Accounting
- Daily
Financial Operations: Process all project-related financial transactions,
including preparation of cash and bank payment vouchers, ensuring
completeness of documentation and adherence to authorized budget lines.
- Accounting
Records: Maintain accurate and up-to-date financial records in the
accounting system (QuickBooks/ERP), ensuring data integrity and proper
coding of all transactions to the specific grant cost centers.
- Cash
Management: Conduct daily and monthly cash counts, perform petty cash
reconciliations, and prepare timely bank reconciliations for all project
bank accounts.
- Advance
Management: Maintain the uncleared cash advance file, track staff and
partner advances, and prepare monthly overdue advance reports to ensure
timely accountability and liquidation.
- Budget
Monitoring and Donor Compliance
- Budget
Tracking: Monitor project expenditure against approved budgets, prepare
regular variance analysis reports, and alert the Project Coordinator and
Senior Finance Analyst to any potential overspends or underspends.
- Donor
Compliance: Ensure all financial transactions and documentation strictly
adhere to the terms and conditions of the Hilton Foundation grant
agreement, as well as ChildFund’s internal policies and procedures.
- Support
for Costing Exercise: Collaborate with the Project Coordinator and program
team to prepare and provide all required financial data to the Brookings
Institute for the costing and cost-effectiveness study using the Childhood
Cost Calculator, including extracting and organizing historical and
current expenditure data by program component.
- Partner
Financial Monitoring: Support the review of financial reports and
liquidation documents from local implementing partners (CBOs) involved in
capacity strengthening activities and ensuring sub-grant compliance.
- Administrative
and Operational Support
- Activity
Coordination Support: Provide logistical and administrative support for
the planning and execution of all project activities including booking of
workshop and meeting venues, participant travel and per diem processing,
procurement of workshop materials, vendor payments, and participant
reimbursements.
- Procurement
Support: Assist in procurement processes for goods and services required
for project implementation, ensuring compliance with ChildFund’s
procurement policy and donor value-for-money principles.
- Asset
Management: Maintain an up-to-date inventory of all project assets and
equipment, ensuring proper tagging, safeguarding, and tracking.
Coordinator, Project at Child Fund International
About this Role
The Project Coordinator will manage the implementation of
the Kenyan component of a 12‑month Strengthening Responsive
Caregiving for Children and Families Planning Project funded by Conrad N.
Hilton Foundation in Kenya and Mozambique. The role oversees daily project
activities, ensuring effective coordination between research, implementation,
and stakeholder engagement in Kenya. Key responsibilities include coordinating
the project’s research activities evidence synthesis and process evaluation
activities, organizing multi‑country learning visits, and supporting a
participatory project program costing exercise using the Brookings
Institute Childhood Cost Calculator. The coordinator will also support the
design and facilitation of co‑creation workshops with government and community
stakeholders to refine ChildFund’s Responsive Caregiving model Theory of Change
Required Experience and Education
Academic Qualifications
- Bachelor’s
degree in Early Childhood Studies, Development Studies, health
sciences (Public Health, Health Education, Health Promotion), Psychology,
Sociology, or a related discipline, or equivalent combination of education
and experience.
- Additional
training in project management and research and evaluation methods is
desirable.
Professional Experience
- Minimum
of 3 years of progressive experience in community development programming,
ideally with at least one year focused on Early Childhood Development
(ECD) and Nurturing Care initiatives.
- Demonstrated
experience in managing or coordinating complex grants valued at over 500K
USD, including budget oversight, work plan development, and results‑based
reporting.
- Proven
capacity to work with county governments in Kenya, especially within the
Lake Region Economic Bloc (LREB), across health, education, and social
protection sectors.
- Experience
collaborating with international donors, external consultants, and
multidisciplinary research teams is preferred.
- Work
experience/contextual knowledge of Busia, Home Bay, Kisumu, Siaya, and
Nyamira Counties is an added advantage.
Primary Responsibilities
- Strategic
Project Leadership and Coordination
- Lead
the overall coordination of the Strengthening Responsive Caregiving for
Children and Families planning project in Kenya, ensuring full alignment
with the approved project description, budget, and donor (Conrad Hilton
Foundation) requirements.
- Manage
the projects Detailed Implementation Plan (DIP), procurement plan, and
activity budget, and ensure their timely and high-quality execution.
- Coordinate
all partners and stakeholders involved in the project implementation and
ensure smooth and timely execution of both their individual and joint
project activities.
- Regularly
engage with the Mozambique project counterpart and share lessons,
experiences and best practices.
- Actively
participate in external workshops and relevant technical working groups
that foster the objectives of the project.
- Evidence
Synthesis, Evaluation and Research Management
- Coordinate
the synthesis of past program evaluation results including findings from
previous Nurturing Care Program projects, “Come Play with Me”, “Responsive
and Protective Parenting,” and other comparative models like Tanzania’s
“Familia Bora.”
- Coordinate
the process evaluation activities in collaboration with Emory University
including facilitating necessary fieldwork, data collection, and
stakeholder interviews.
- Support
the facilitation of the bottleneck analysis workshops addressing critical
program delivery issues (birth registration, male caregiver engagement,
mental health referrals) and consultation and partnership with the County
health and children’s services teams.
- Organize
a multi‑country learning visit to Tanzania’s Familia Bora program,
including coordinating the plans, designing the agenda, participants
selection and management of logistics.
- Support
the costing study that will use the Brookings Institution Childhood Cost
Calculator by coordinating the collection and provision of all
programmatic and financial data.
- Coordinate
the convening of co‑creation workshops with government and community
partners to refine ChildFund’s Responsive Caregiving model Theory of
Change.
- Participatory
Research and Partner Capacity Strengthening.
- Coordinate
the Learning and Reflection Workshops with local implementing partners and
government stakeholders in Bunyala, Ndhiwa, and other target areas to
generate insights on program delivery.
- Theory
of Change Refinement
- Coordinate
and manage the organization and facilitation of high-stakes co-creation
workshops with county government partners (Health, Education, Children’s
Services) and the Lake Region Economic Bloc (LREB) secretariat to refine
ChildFund’s Responsive Caregiving model Theory of Change.
- Support
the conduct of a high-profile learning dissemination event bringing
together government ministries, local authorities, and implementing
partners to share findings, affirm commitments, and advocate for the
institutionalization of the updated Responsive Caregiving model.
- Support
the documentation of insights, human-interest stories, and best practices
from the planning phase for internal learning and external visibility.
Manager II, Education at ChildFund
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About This Role
Provide technical support to partners in managing
education grants effectively.Representation & Advocacy
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Advisor Sr., Early Childhood Development at Child Fund International
About This Role
- The
role of the Global Early Childhood Development Senior Technical Advisor at
ChildFund International encompasses several key elements that are crucial
for the success of the organization’s global Early Childhood Development
program portfolio.
- The
Global Early Childhood Development Senior Technical Advisor provides
technical support and leadership to strengthen ChildFund International’s
global Early Childhood Development program portfolio, enhancing program
quality and ensuring that Early Childhood Development programs, or
components integrated into other sectors, are designed with the latest
best practice and ChildFund’s impact evidence.
- The
Global Early Childhood Development Senior Technical Advisor works closely
with the Director of Program and Product Design to ensure that grant
proposals are well-crafted and aligned with ChildFund’s Results Framework,
key sectoral and global practices, and evidence of global impact. These
elements are integral to the role and contribute to the overall
effectiveness and impact of ChildFund International’s global Early
Childhood Development programs.
- Early
Childhood Development programs or components ensure that Early Childhood
Development initiatives address climate change adaptation and mitigation
and the integration of risk analysis, adaptation, and mitigation into
other sector (Health, Education, Livelihoods, Protection, Humanitarian)
programs.
- The
role requires working closely with the Business Development and the Grant
Acquisitions teams to expand and diversify resources for ChildFund Early
Childhood Development programs, which is essential for securing funding
and creating new opportunities for the organization’s education
initiatives and global aspiration of positively impacting 100 M children
and their families around the world.
Required Experience and Education
- Experience
- 8 to
10 years of progressive program management or technical advisor experience
in early childhood development across multiple countries or regional
contexts, with a minimum of 3 years of international field experience and
a proven track record of leading complex program design for grant
acquisition.
- Demonstrated
experience leading program design for large-scale grants, such as those
from USAID, EU, UNICEF, foundations, and multilaterals.
- Extensive
experience in developing and submitting successful grant proposals,
securing funding from various sources, including government agencies,
foundations, and corporations.
- Experience
in strategic Early Childhood Development program design with a focus on
children’s rights and children’s and caretakers’ well-being and
incorporating innovative approaches.
- Strong
technical writing and proposal development skills, with the ability to
produce well-structured models that showcase the organization’s capacity
to deliver impactful programs.
- Proven
ability to build and maintain strategic relationships internally and
externally fostering a focus on a strong donor engagement and creating
effective funder-focused communications.
Education
- Bachelor
of Arts (BA) or equivalent combination of education and experience
required.
- Master
of Public Health in Nutrition Degree is preferred.
- Demonstrated
experience leading program design for large-scale grants (e.g., USAID, EU,
UNICEF, foundations, and multilaterals).