Deputy Estates Manager at British High Commission Nairobi
Main purpose of job
The job holder will lead a large and diverse team of
technicians from various disciplines in delivering a safe, fit-for-purpose and
efficient Estate that meets Health and Safety compliance standards of the UK.
They will collaborate with the Deputy Estates Manager – Accommodation in
project delivery and day-to-day running of the Estate.
They’ll use their experience in contstruction, facilities
management and/or health and safety in delivering a programme of works to keep
the High Commission, its offices and residential Estate maintained to high
health and safety standards, escalating any major concerns to the Estates
Manager for guidance. They will work with the UK Technical Works Supervisor’s
(TWSs) and Senior Regional Technical Lead (SRTL) to ensure UK compliance
standards are achieved across the Estate.
They will be responsible for supplier management of numerous
goods and services related to technical works, and positively contribute to a
cost reduction strategy within Estate team programmes and budgets to achieve
further efficiences in the Technical Works Group.
They will deliver high standards of customer service (in
person and in written form) and be responsive to customer requests in a
concise, clear and empathetic way.
Roles and responsibilities
Project Management (25%):
- Using
their construction, facilities management or health and safety experience
the job holder will ensure technical projects are sequenced and planned
for timely delivery of works across the Estate.
- Strive
for resource efficiencise in project delivery through prioritising work
requests knowing when a job isn’t required or can be done differently to
achieve a good enough outcome.
- Seek
advice and implement advice from UK Technical Works Supervisors (TWS) and
Senior Regional Technical Lead (SRTL) to ensure projects are designed and
delivered to UK standards, including centrally-funded projects.
- Provide
oversite and quality assurance of Planned, Preventative Maintenance (PPM)
schedules for the Estate and delivering adjustements to the Estate.
Procurement and Supplier Management (25%):
- Work
with procurement colleagues in fulfilment of tender processes to
successful contract award ensuring contracts are in place for maintenance
and other services.
- Regular
oversite and engagement with supplier to ensure contracts are managed
effectively against contracts terms and conditions including addressing
poor performance where necessary.
- Develope
scope of works for tender packs and peer review scope of works across the
whole BHC office for technical compliance (even if works are not Estates
related)
Team Leadership (20%):
- Collaborate
with the Deputy Estates Manager – Accommodation in the joint delivery of
projects, including compliance refurbishements, deputising and covering
duties across the Estate Management piece as required.
- Recognise
good performance through award schemes, 1:1’s, tema meetings and line
management meetings, and with the support of HR, where there are
incidences of poor performance or disciplinary issues within the technical
team, help guide line managers on swift and responsive actions.
- Work
with mission wide learning and development, mental health first aiders,
and first responders to ensure the wider technical team feels supported in
a safe working environment.
Health & Safety (15%):
- Chair
the Post Health & Safety Committee working with the secretariat to
develop quarterly agendas, follow-up actions and update senior leadership
(at least annually).
- Address
Health & Safety matters promptly and investigate significant incidents
reporting back to HQ as required.
- Review,
edit and authorise health & safety communication and schedules to
ensure they are least intrusive to occupants within the residential
estate.
Finance (15%):
- Communicate
daily with the Estates manager on any finance-related activities within
the technical team, and ensure timely payment processing of all Estates
technical invoices.
- Coordinate
capital bids submission annually and ensure prompt escalation of works
required for safety compliance valued over £3,000 (or specified threshold)
with HQ Global Maintenance teams
- Ensure
timely reconciliations, receipt and payment for supplier purchases via
government procurement card
Resources managed
You will be the direct line manager to:
- AO
Estates Accommodation & Technical Works Officer
- AA
Storekeeper
- AO
General Foreman – Residential
- AO
General Foreman – Non Residential
- AO
Health & Safety Officer
- AA TWG
Office Assistant
Quality Assure and provide leadership to the rest of the
Technical Works Group which is approximately 36 pax.
Essential qualifications, skills and
experience
- Demonstrable
work experience in Construction or Facilities Management or Health &
Safety
- Supplier
management and following procurement processes
- Finance/accounting
experience
- Direct
line management and managing a large team experience
- Clean
driving record with valid Kenyan driving license (must pass a BHC drivers
test during interview phase)
- Language
requirements: Proficient in English and Kiswahili
Desirable qualifications, skills and
experience
- Project
Management Experience
- Customer
engagement
- NEBOSH
Certificate
- Degree,
Diploma or certificate in Construction or Facilities Management or Health
& Safety
- Health
& Safety training to UK standards
Regional Crisis Adviser at British High Commission Nairobi
Regional Crisis Adviser (East and West Africa) EO (25/25
NR)
The British Government is an inclusive and
diversity-friendly employer. We value difference, promote equality and
challenge discrimination, enhancing our organisational capability. We welcome
and encourage applications from people of all backgrounds. We do not
discriminate on the basis of disability, race, colour, ethnicity, gender
identity, religion, sexual orientation, age, veteran status or other category
protected by law. We promote family-friendly flexible working opportunities,
where operational and security needs allow. The FCDO operates an agile
workforce and to facilitate this, you may be required to undertake other duties
from time to time, as we may reasonably require.
Main purpose of job:
- UK
diplomatic posts overseas are at the frontline of a UK government response
to an overseas crisis affecting British people and interests. This
role focuses on ensuring that our staff have the right plans and skills to
be able to respond to a range of different crisis scenarios. Within your
region you will be responsible for understanding the risks that different
posts face and their overall preparedness and providing support, training
and advice to help them improve their ability to respond.
- You
will champion the Foreign, Commonwealth and Development Office’s (FCDO)
clear crisis management methodology and training products, supported and
directed by the FCDO Crisis Management Department in headquarters and
working closely with regional crisis leads and consular staff. As
one of the two Regional Crisis Advisers for the Sub-Saharan Africa region,
you will have opportunities to work together and will both be an important
part of the Sub-Saharan Africa Consular and Crisis leadership team. You
will feed into broader consular policy in the region and role model the
Sub-Saharan Africa Consular Network leadership values.
- The
role will be based at British High Commission Nairobi, Kenya. However, as
a regional role, you will be expected to travel frequently to the Posts
across East and West Africa that make up your ‘East and West Africa’
region (known as East & West Africa).
- At
these posts you will need to be able to form close working relationships
with your colleagues at all levels and experience, prioritising posts with
the greatest need for support. You will benefit from excellent learning
and development opportunities, which will allow you to deepen your crisis
management skills as well as a supportive network of colleagues both in HQ
and our global network.
Roles and Responsibilities:
You will be one of two Regional Crisis Advisers covering the
Sub-Saharan Africa region (the other is based in Cape Town). Role:
- Crisis
Preparedness and risk: Develop a coherent approach to crisis
management at British diplomatic posts across the Sub-Saharan Africa
Region by supporting crisis preparedness and tracking risk, providing high
quality guidance and training so that posts are well prepared to effectively
respond to a crisis, in line with FCDO Crisis Management Department (CMD)
policy and guidance.
- Crisis
Response: To provide support and advice to posts experiencing or
approaching a crisis to ensure the most effective response.
- Crisis
Improvement: To maintain a good understanding of the crisis risks
within your region, providing input to and quality assurance of post
crisis management plans, highlighting key risks to CMD and the Consular
Regional Director (CRD) and applying lessons from crises and exercises.
Maintain good relationships with both internal and external crisis
management stakeholders to enhance regional risk assessment and horizon
scanning.
Responsibilities:
- Network
and Post Support: To prioritise crisis preparedness work in your
region based on an understanding of risk and horizon scanning. To act as
expert adviser to the Embassy or High Commission Crisis Management
Committee making recommendations to ensure policy and guidance is followed
by Posts. To encourage and help embed a ‘whole of mission approach’ to
planning and crisis preparedness.
- Quality
Assurance: To advise our overseas Embassies and High Commissions
on development of their crisis management plans (CMPs), and crisis
preparedness, working to achieve a consistent quality across the region,
merging local knowledge with central crisis management guidance. You will
provide support and guidance on approval of all the CMPs in your region.
Work with CMD’s Preparedness and Risk Team to identify risks, capability
and capacity gaps and to help posts take steps to improve their
preparedness.
- Training
& Exercising: Deliver engaging crisis training in your region
liaising closely with the CMD Training & Exercising Team and using the
latest training approaches and materials. Identify any potential
learning/skills gaps in crisis management techniques and work with CMD to
address them. Help CMD to coordinate and prioritise regional exercises and
assist in the delivery of overseas training events. Support crisis
managers to encourage colleagues to complete the crisis content of the
International Academy’s foundation level. Champion the various learning
methods to help promote and develop crisis management learning in region.
- Stakeholder
Engagement: To ensure good understanding of host country and
regional crisis structures and maintain up-to-date liaison contacts.
Engagement with senior leadership will be critical, delivering
constructive feedback to those seniors will be a core skill.
- Lessons
Learned: participate in and facilitate where appropriate (e.g.
for locally managed crises), the crisis lessons learned process. To
identify, record and share best practice regionally. Working with CMD to
ensure lessons learned are taken forward and incorporated back into CMPs
across the region.
- Crisis
Management Portal: act as a champion for our Crisis IT system ‘CM
Portal’. Ensure relevant staff across the region keep their skills and
access up to date to reflect latest developments of the Crisis IT system.
- Crisis
Response: working with CMD and the CRD provide advice and support
to Embassies or High Commissions in crisis.
- Corporate: Up
to 10% of your time will be spent on Kenya platform contributions
(corporate and policy), including support for crisis preparedness in Kenya
as well as support for tone or more of the various people-centred
committees that enable the BHC Nairobi platform to thrive.
Resources managed (staff and expenditure):
- Responsible
for managing a regional travel budget
Essential qualifications, skills and
experience
- Excellent
English language skills (written and oral)
- Understanding
of and an ability to work in an international or governmental
organization.
- Excellent
inter-personal, communication and team working skills.
- Excellent
presentational, organisational skills and a proactive approach.
- Resilience,
with ability to work unsupervised and innovate
- Self-starter
with strong time management skills – able to work to deadlines and targets
and manage a sometimes-heavy workload while safeguarding your own personal
resilience.
- Excellent
IT skills (Outlook, PowerPoint, Word, Excel, MS Teams)
Desirable qualifications, skills and
experience
- Familiarity
with FCDO’s crisis management policy and procedures would be helpful. The
successful candidate will benefit from training and development through
the FCDO’s International Academy’s Consular and Crisis faculty.
- Experience
of providing training in a professional environment, ideally with an
externally validated professional accreditation, such as CIPD.
- Familiarity
with crisis management issues and techniques and an ability to understand
risks across a range issues.
- Familiarity
with UK consular procedures
Personal Assistant to the High Commissioner EO (22/25 NR)
Main purpose of job:
To provide professional administrative and organisational
support to the High Commissioner ensuring smooth management of their office.
This includes managing their diary, handling correspondence and serving as the
key liaison between the High Commissioner and staff across the British High
Commission.
We are seeking a dynamic individual who can manage a broad
range of responsibilities in a fast-paced, high-profile environment with
excellent organisation, problem solving, information management and
communication skills. The role requires good judgement, the ability to
anticipate needs and strong interpersonal and organisational skills.
He/she will be required to ensure the most effective use of
HC’s time, work with enthusiasm, empathy and a willingness to be flexible and
adapt to changing circumstances. It also requires proactivity and good
collaboration skills.
The Job Holder will form part of the Private Office Team and
will be required to work closely with other members of the team including the
Chief of Staff to the High Commissioner and Deputy High Commissioners’, the
Personal Assistants to the Deputy High Commissioners’ and the Events and
Residence Manager.
Personal Assistant to the Deputy High Commissioner/ Development Director, Private Office(AO) (23/25 NR)
Main purpose of job:
To provide high-level administrative and organisational
support to the Deputy High Commissioner (DHC) ensuring smooth management of
their office. This includes managing their diary, handling correspondence and
serving as the key liaison between the Deputy High Commissioner and
stakeholders.
The Job Holder will arrange internal and external
engagements including official events, and plan through changes in response to
daily and weekly priorities. This position requires attention to detail,
ability to prioritize and deconflict requests. The job holder should also have
good organisation skills, enthusiasm and a willingness to be flexible and adapt
to changing circumstances. It also requires proactivity, excellent
communication and good collaboration skills.
He/she will form part of the Private Office team and will be
required to work closely with the Chief of Staff to the High Commissioner and
Deputy High Commissioners’ and the Personal Assistant to the High Commissioner
Aviation Security Coordinator EO – (21/25 NR)
Main purpose of job:
The Aviation Security Coordinator (ASCO) for Kenya and
Ethiopia, who will be based at our High Commission in Nairobi, will directly
support the Aviation Security Project Delivery Manager (based in London) in
building and sustaining relationships with the Kenyan and Ethiopian governments
and other key stakeholders on a wide range of aviation security issues in order
to help deliver the Department for Transport’s core objectives of improving
aviation security standards, building effective relationships with stakeholders
at all levels to facilitate this. The Aviation Security Project Delivery
Manager for Kenya and Ethiopia will travel regularly to Kenya and Ethiopia. The
ASCO will be responsible for engaging with stakeholders to arrange meetings for
these visits.
The successful candidate will need excellent administration
skills, and to be able to prioritise and cope well under pressure. On any
given day, they will be working to a variety of workstreams and across various
projects, with changing circumstances and priorities. They will need to be
proactive (for example, resolving issues by a telephone call or visit where
more appropriate), have good judgement (including knowing when to escalate
issues) and be highly organised, keeping track of deadlines and requests. An
ability to work independently, seeking guidance where required is essential.
This is a varied and interesting position – the jobholder
can expect to get a good background on Aviation Security in both the UK and in
our host countries. As well as the core duties set out in the job description,
there will be scope to liaise with other CT colleagues within the diplomatic
mission.
Travel will be required to Ethiopia for meetings and to
support capability development and aviation security assessment activity.
Travel to the UK may be possible to support inward visits and attend internal
meeting
Electrician & Generator Technician at British High Commission Nairobi
Job Description (Roles and Responsibilities)
Main purpose of job:
They will be expected to conduct themselves professionally
and uphold the highest standards of electrical and mechanical
safety in all aspects of their work. This role is critical in maintaining
the operational reliability and safety of electrical and generator systems
throughout the estate.
The post holder will ensure the safe and effective execution
of:
- Planned
Preventative Maintenance (PPM)
- Reactive
maintenance
- Fault
finding and diagnostics
- Design,
construction, inspection, and testing of Low Voltage
(LV) electrical & generator equipment and installations
They will be expected to conduct themselves professionally
and uphold the highest standards of electrical and mechanical
safety in all aspects of their work. This role is critical in maintaining
the operational reliability and safety of electrical and generator systems
throughout the estate.
Roles and responsibilities
Electrician Duties (70%)
- Carry
out planned maintenance activities, projects, refurbishments and react to
electrical breakdowns or faults in a timely, professional & customer
focused manner.
- Execute
repairs and works safely and in accordance with the quality standards of
the FCDO, industry best practice, British standards and Kenyan electrical
regulations & requirements where applicable to LV domestic / housing
electrical works and light industrial / commercial plant and equipment.
- Safely
perform electrical testing and produce electrical installation condition
reports or electrical installation certificates as required and on
completion of works.
- Actively
contribute to safe working practices and ensure all work is undertaken
safely by self and others
- Identify
materials required and create work package(s) for refurbishment,
improvement, renewal and re-wire to ensure the electrical installation
meets the electrical compliance standards of the FCO, the current edition
of BS7671, Kenyan electrical regulations & requirements where
applicable and any other relevant standard(s).
- Produce
comprehensive bills of materials and estimates of costs for high quality
electrical components, labor and materials.
- Demonstrate
continuous improvement in all areas of work to achieve best value for
money, safety compliance and standards of building
Generator (Electrical & Mechanical) Technician Duties – 30%
- Duties
around Generator (Electrical & Mechanical) will predominately be
required during periods of leave by the lead Generator Technician and
during periods of peak work demand by the generator technician.
- Typically,
duties may include Routine electrical maintenance low voltage (LV),
electrical design for small projects, electrical construction, test &
inspection, undertaking full building re-wires, fault finding, Consumer
Board & Distribution Board replacement, repairs to installations,
installation of circuit accessories, Industrial Control panel repairs /
modification, repairs and replacement to wiring in commercial buildings
and special locations (swimming pools etc.) Working at height and outside
work may be required on occasion including on high-risk plant (e.g.
Sewerage Plant), Run load bank tests on diesel generators, change filters
and perform standard service on units.
- Support
electrical projects, repairs and renewals / Re-wire, adjust and install
control panels and voltage regulators, producing technical reports,
accurate time frames for completion of works, outlining all resources
required, start date, end date, project milestones and dependencies.
- Diagnose
and repair any issues found during initial testing, perform voltage
changes on generators based on requirements adjusting speed controls and
various settings as deemed necessary
- Share
knowledge with colleagues in electrical methods including design,
installation, inspection & test.
- Demonstrate
thorough knowledge on Automation of generators and control systems,
including ATS and other electrical control systems.
- Liaise
with technical & non-technical colleagues to provide updates on works
progress in a suitable language that is understood by all parties.
Resources managed:
- On
occasion the job holder may be required to supervise contractors
Essential qualifications, skills and experience
- Certificate
in electrical installation from a recognized government institution
- Knowledge
and experience in low voltage electrical installation inspection and
testing.
- Can
demonstrate at least 4 years of hands-on Generator and LV Electrical work
experience with ability to diagnose and repair mechanical issues on diesel
gensets
- Can
Demonstrate In-depth understanding of diesel engine and/or generator
technology
- Proficient
with estimating time required to complete tasks
- IT /
Computer literate; familiar with Microsoft word, spread sheet and Outlook
- Holder
of valid driver’s license with at least 3 years clean driving record and
be a safe competent driver (accident free for three years. A driver’s test
will be conducted before offer of employment.
- Exceptional
communication skills, attention to detail and initiative, as well as good
customer service skills
- A
flexible approach and good team working skill
- Excellent
written and verbal communication skills
- Must
have knowledge of hand and power tools.
Desirable qualifications, skills and experience
- Be
familiar with the required Health & Safety standards governing the
electrician role
- Knowledge
to read and understand blueprints
- Apprentice
trained Electrician and Generator electrical mechanic
- HV
experience
- LV
Inspection & Test
- Able
to multi-Skill. The applicant should list any other technical skills and
experience they have in Mechanical, Welding etc.