Vivo Energy is the Shell licensee in 16 countries in Africa. We are proud to offer our customers the very best of Shell’s high-quality products and services - including supply reliability, technical expertise and unmatched customer service - in the countries where we operate. In doing so, we have in place industry-leading health and safety standards, and are committed to delivering Shell’s fuels and lubricants in an environmentally and socially responsible manner. A joint venture between Vitol (40%), Helios Investment Partners (40%) and Shell (20%), Vivo Energy represents a unique combination of resources, experience and expertise.

Dispatch Assistant – Mombasa at Vivo Energy

Job Description

JOB PURPOSE

Manage all Fuels Dispatch operations involving documentation of all fuel loadings and timely release of trucks to ensure efficient truck turnaround and customer service delivery.

PRINCIPAL ACCOUNTABILITIES

Support delivery of Mombasa Terminal Annual HSSE plan by implementing assigned roles as per plan.
Assigned roles include driving weekly drivers’ terminal toolbox meetings, minute circulation and follow-up of actions to ensure timely closure. Monitor on a monthly basis.
Conduct at least one walkabout per week, during the walkabouts conduct one surprise truck inspection (including inspection checklist compliance, proper sealing and ullaging) for assurance process effective.
Review Journey plans for all contracted trucks and follow up remedial action.
Enhance safety culture at Mombasa Terminal by supporting PI and incident reporting as per target of at least two PI/Staff/month.
Maintain updated Dispatch KPIs for improvement monitoring- to be tracked monthly.
Achieve Zero High/Serious findings in Audits in Dispatch operations. Ensure timely closure of action items through continuous follow up.
Ensure dispatch desk is manned at all times to facilitate prompt, orderly and efficient error-free documentation to enhance gate-to-gate timings. Maintain dispatch order processing to less than 5 minutes and follow up with Customs Officer and C&F agents to ensure fast release of vehicles
Review local trucks availability as per schedule to ensure timely dispatch. Follow up corrective action with RT Coordinator and scheduling to optimize local trucks performance.
Ensure own collection/export orders are properly captured as per customer LPO and Input vehicle and driver details in the system as per original driver ID details. Have the authorized customer/transporter representative sign the loading note confirming concurrence with the details to minimize loading errors/controls gaps.
Deliver on the stock management targets by correctly capturing orders and following up raising of all credit notes for all product returns as per procedure within the day of operation.
Monitor Loading Temperatures and invoice accurately always. Verify information with Tank farm on daily basis to ensure temperature in SAP updated every 4 hours.
Ensure all book copies are stamped by customers.
Screen delivery notes / invoices for any customer commentary before passing them for archiving. Ensure that Customer complaints pertaining to product Quality/Quantity are handled and resolved within the day of complaint and feedback passed on through relevant stakeholders.
Update Intransit report by COB and follow up on overdue deliveries.
Follow up all non-returned (not yet delivery confirmed) book copies of sales documents with transporters on a weekly basis to ensure closure.
Maintain dispatch operations records/registers safely for ease of retrieval and audit trail and ensure handover for archiving is properly signed off.
Strengthen sense of Controls and Compliance mindset to achieve nil BCI in Dispatch Operations.
Explanation daily meter variance reconciliation and explanations promptly.
Maintain updated manual documents register and ensure same promptly captured when system is up. Manual documents must be kept under lock and key at all times.
Develop and sustain teamwork with workmates and others.

Requirements

JOB KNOWLEDGE, SKILLS & EXPERTISE

At least Diploma level of education preferably with Accounting/Engineering qualifications with at least 3 years working experience in Road/Rail logistics in Petroleum industry.
Good interpersonal skills with proven ability to lead a team, influence others to accomplish collective goals and relate to the internal customers.
Should be self-driven; able to work independently to deliver results and honest.
Good communication skills and a hands-on team player.
Sensitive to Company and customer needs.

Apply: https://jobs.workable.com/view/gRgFmZ37wCPk6pbaktvhgU/dispatch-assistant---mombasa-in-mombasa-at-vivo-energy?

Laboratory Analyst

Job Purpose:

Receive, test and issue results of submitted used oil samples in the most efficient and effective manner whilst maintaining required HSSE standards and record test data to ease future reference.

Main Accountabilities:

Receive, test and report results for all used oil samples in accordance with the standards and LQS procedures whilst strictly observing the set HSSE standards.
Ensure equipment integrity by Performing Statistical quality control on test methods using secondary reference material.
Ensure all test results are captured real time and accurately according to the standards requirements.
Ensure proper housekeeping is always maintained in the laboratory.
Maintain laboratory equipment in good working condition.
Timely reporting of all equipment breakdown/downtime.
Actively participate in all Quality Assurance activities to drive a positive culture towards quality.
Prepare depleted reagents and chemicals for Laboratory use and optimize the use of laboratory consumables to establish re-order levels.
Comply to HSSE visible management commitment by involvement in structured safety walk and talk and reporting of potential incidents.
Participate/drive HSSE grassroots meetings, toolbox meetings.

Key Challenges:

Ensuring results are released within set timelines.
Ensuring strict adherence to applicable test method requirements in performing Laboratory analysis.
Maintaining a high level of good laboratory practice & strictly adhering to the company HSSE policy and guidelines.
Keeping up to date with the latest testing procedures and ensuring no downtime due to equipment breakdowns.

Requirements

Job Knowledge, Skills & Experience:

Sound Chemical analysis background with bachelor’s degree in chemistry/biology/chemical engineering or related fields.
Working experience in an ISO 17025 certified petroleum Laboratory.
Minimum of 3 years of experience working in a laboratory environment, preferably with used lubricants testing, or related fields using ICP OES, Infra-red Spectroscopy, Coulometric and Potentiometric analysis, Kinematic and Dynamic Viscosity.
Proficient in using laboratory management software and Microsoft Office Suite.
Ability to work independently and manage multiple tasks simultaneously.
Strong knowledge of laboratory equipment, testing procedures, and safety protocols.
Familiarity with environmental regulations and safety standards for laboratory operations.
Good problem-solving skills and attention to detail.
Lubricants Quality System awareness
Lubricants Supply Chain Awareness

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