Internship | Job Vacancies at Classic Mouldings Limited

Assistant HR & Operations Manager at Classic Mouldings Limited

Company: Classic Mouldings Limited
Location: Nairobi, Kenya (Kellico Complex, Mombasa Road)
Industry: High-End Interior Design & Architectural Finishes
Type: Full-time | On-site

Role Overview

We are seeking an experienced Assistant HR & Operations Manager to support day-to-day operations, strengthen systems, coordinate logistics, and handle HR administration. This role combines operational coordination with people-support capability, working alongside HR to maintain a high-performance, accountable culture.

Key Responsibilities

Operations & Coordination

• Oversee daily office and site operations – logistics, inventory tracking, procurement support
• Improve workflow efficiency and service delivery
• Supervise support staff including drivers, office assistants, and cleaners
• Ensure documentation, timelines, and technical standards are consistently met

HR Support

• Support recruitment administration, onboarding, and employee record management
• Work alongside HR on performance coordination, leave tracking, and compliance
• Assist with staff welfare and team wellbeing initiatives
• Handle confidential staff matters with discretion and integrity

Project & Supply Chain Support

• Coordinate project delivery support, site quality control, and inventory management
• Liaise with transport, logistics, and external service providers

Financial & Quality Control

• Support budget tracking and operational efficiency
• Maintain high standards in office and site compliance

Qualifications & Experience

• Education: Bachelor’s degree or Higher Diploma in Business Administration, HR Management, or a related field
• Experience: 3+ years in an administrative, HR, or operations coordination role within interior design, architectural finishes, or construction
• HR Exposure: Must have experience managing records, supporting recruitment, or coordinating people processes
• Technical Knowledge: Familiarity with construction or design industry operations

Key Competencies

• Organizational Excellence: You manage competing priorities without dropping the ball
• Reliability: People count on you to follow through
• Discretion & Integrity: You handle sensitive information with absolute confidentiality
• Tech Proficiency: MS Office (Excel, Outlook, Word) plus HR or inventory systems
• Team Support: You help others do their best work

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Sales & Operations Team at Classic Mouldings Limited

We are seeking an experienced Showroom Sales Representative with a background in interior design, architectural finishes, or construction-related sales to manage client engagement at the Classic Mouldings showroom.

The ideal candidate will have strong sales ability combined with design knowledge, enabling them to guide clients in selecting premium mouldings, wall finishes, and architectural elements while actively driving sales and building long-term client relationships.

Key Responsibilities Client Engagement & Sales

• Attend to walk-in and scheduled showroom clients
• Understand client needs, budgets, and design requirements
• Recommend suitable mouldings, wall finishes, and decorative architectural solutions
• Prepare quotations and actively drive sales to close transactions
• Build and maintain relationships with homeowners, interior designers, architects, and contractors
• Achieve showroom sales targets and contribute to overall revenue growth

Product Advisory & Technical Support

• Interpret architectural and interior drawings to recommend appropriate products
• Advise clients on product selection, finishes, and installation considerations
• Assist clients in developing finish schedules and material selections
• Provide guidance on product combinations and design aesthetics

Documentation & Coordination

• Prepare quotations, specifications, and supporting documentation
• Maintain accurate records of client interactions and project requirements
• Coordinate with the sales, QS, and stores teams for order processing and deliveries
• Follow up on quotations, revisions, and after-sales support

Qualifications & Experience

• Diploma or Degree in Interior Design, Architecture, Construction Management, or a related field
• Minimum 5 years of experience in interior finishes, construction materials, or architectural product sales
• Proven experience in client-facing sales within a showroom or construction-related environment
• Strong ability to read and interpret architectural and interior drawings
• Excellent communication, negotiation, and relationship-building skills
• Comfortable working with sales targets and performance-driven roles

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Quantity Surveyor Opportunity at Classic Mouldings Limited

We are seeking an experienced and highly qualified Quantity Surveyor who will be integral in managing cost estimations, budgeting, resource allocation, and financial management for our construction and interior design projects. The ideal candidate will have excellent technical knowledge, strong project management skills, and a proven ability to maintain cost control while delivering projects on time and within budget. You will play a pivotal role in ensuring that all projects meet our high standards of quality and efficiency.

Key Responsibilities

Cost Management:

• Prepare and negotiate project budgets, contracts, and cost plans for various construction projects, including fit-outs, renovations, and interior design projects.
• Conduct thorough take-offs, quantity calculations, and detailed cost estimations based on architectural, structural, and mechanical drawings.
• Continuously monitor and control costs throughout the project lifecycle to ensure adherence to budgetary constraints.

Risk Analysis and Management:

• Identify and assess potential cost risks and resource constraints that could affect project timelines and budgets.
• Propose effective mitigation strategies and ensure the team implements cost-effective solutions.
• Advise project managers on potential cost-saving alternatives and manage financial risks on-site.

Reporting and Communication:

• Prepare and submit detailed cost reports to clients and internal teams, highlighting any budget deviations and recommending corrective actions.
• Communicate project financial status clearly to stakeholders, ensuring transparency and clarity in financial matters.
• Act as the key point of contact for all financial aspects of a project.

Bills of Quantities (BOQs) and Specifications:

• Develop and review accurate Bills of Quantities (BOQs) and technical specifications in alignment with project requirements.
• Ensure that all cost data is precise and reflective of current market rates and construction techniques.

Project Valuations:

• Assist with the valuation of variations to the original scope of work, ensuring that these adjustments are accurately reflected in the project’s financial reports.
• Ensure proper documentation and record-keeping for invoicing and progress payments.

Data Management and Documentation:

• Maintain a comprehensive and up-to-date database of cost data and documentation related to all projects.
• Ensure that construction design documentation is accurately filed and easily accessible for internal and client review.

Collaboration and Coordination:

• Work closely with project managers, contractors, and subcontractors to ensure that all project costs are controlled and accounted for.
• Foster a collaborative environment with all project stakeholders to keep projects on track.

 Industry Best Practices:

• Stay abreast of industry trends, innovations, and regulatory changes, and incorporate these into cost management strategies.
• Contribute to the development of internal processes that improve efficiency and cost management.

Requirements

Educational Qualifications:

• Bachelor’s degree in Quantity Surveying, Construction Management, or a related field.
• Professional certifications (e.g., RICS, MQS) are a significant advantage.

Experience:

• Minimum of 3 years of post-graduate experience as a Quantity Surveyor in the construction industry, with a proven track record in cost estimation, budgeting, and contract management.
• Experience in managing interior design and construction projects, including fit-outs, renovations, and new builds, is essential.

Technical Skills:

• Proficiency in quantity surveying software (e.g., CostX, WinQS) and advanced Microsoft Office skills.
• Strong understanding of construction contracts (including FIDIC and other standard forms).
• In-depth knowledge of measurement techniques, costing practices, and quantity surveying methodologies.

Personal Skills:

• Strong analytical and problem-solving skills.
• Exceptional attention to detail with the ability to interpret complex documentation.
• Excellent time management and organizational skills with the ability to handle multiple priorities effectively.
• Superior communication, negotiation, and stakeholder management skills.

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