Internship | Job Vacancies at Ramco Group

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At Ramco Group, we believe our people are our greatest asset. With over 4,500 professionals across East Africa, we offer diverse career paths in industries that shape the region.

For over 75 years, we have built our business on the foundation of family, integrity, and shared progress. From manufacturing and printing to cutting-edge technology and property development, we provide a collaborative landscape where your career can grow alongside our legacy.

Financial Controller at Ramco Group

Job Description

ROLE PURPOSE:

The role holder has overall responsibility to the Chief Executive Officer in overseeing and managing the financial and commercial systems and operations of the company. This includes responsibility for financial operations, financial policies and processes, risk management, treasury management, Financial regulatory and reporting, company commercials, financial internal controls & monitoring, budgeting and forecasting of the business in accordance with the business strategy.

KEY RESPONSIBILITIES (Key Result Areas)

Internal Controls:

• Reviews and develops business procedures that ensure integrity of reporting.
• Lead the process in creating, developing and or proposing and implementing inventory management systems and controls.
• Facilitates sub ledger balancing processes and controls to ensure the integrity of recording at sub ledger level.
• Oversees and reviews monthly bank reconciliations of all balance sheet accounts.
• Actively participates and coordinates the activities in the department during audits and ensures timely resolution of all raised audit queries.

Cashflow Management & short-term funding requirements:

• Prepares and shares with the CEO and Directors 12 month rolling cash forecasts to manage liquidity of the company.
• Monitors cashflow to determine any anticipated cashflow constraints so as to inform the CEO and Vertical Chief Financial Officer or designee.
• Coordinates networking capital management initiatives to ensure cash flow targets are met for all business lines in the company including inventory.

Profitability & Margin Management:

• Prepares regular monthly detailed analysis of company and or business unit profitability, highlighting to the CEO and Directors areas that require focus and attention.
• Leads development of and drives implementation of initiatives and action plans to improve gross margin and business performance.
• Leads in preparation and presentation of detailed cost analysis including plant performance and productivity measures:
• Factory costs
• Discount Structures
• Warehousing and distribution
• Overheads
• Factory OEE’s and or other plant performance tracking measures.
• Reviews and analyses warehousing and logistics costs with a view to proposing areas of cost improvement.
• Analyse, review and prepare reports on product category and customer profitability for presentation to the CEO and Directors.

Product Costing:

• Collecting and analyzing data about the company’s operational costs with a view to ensuring accuracy of product costing.

Capital Expenditure Planning & Review:

• Review and coordinate with the CEO the capital expenditure budget for the company and or business unit.
• Prepare business cases analysis on investments to enable Management make appropriate and informed decisions.

Inventory Management:

• Propose, develop and implement procedures and controls to manage inventory and inventory movements.
• In Liaison with the Stores Manager and Production Manager review and determine the appropriate and ideal inventory level and range.
• In liaison with the Stores Manager and Materials procurement team, determine the optimal order quantity and re-order levels.
• Propose or develop and implement an inventory ageing analysis system and report for presentation to Management as and when required.
• Make provisions and recommend writing off of slow moving and obsolete stocks (Stock impairments) to the CEO and Directors.

Debtors Management:

• In liaison with the Group Credit Control team coordinate debt collections and follow-ups to ensure collections is within agreed timeframes and credit terms.
• Review, monitor and report on bad and doubtful debts to the CEO and Directors. Make recommendations and proposal on follow up plans or closure of the debts.

Costing Management:

• In liaison with the vendors and suppliers ensure that raw material prices are updated on a monthly basis.
• Review the market and analyse to check on the validity of product costings.
• Review and or check product and/or material costings to ensure net off. This should where applicable be for the company or the different sites if a company has several sites.

Month End reporting and Closure:

• Put in place month-end procedures to meet the reporting requirements based on the agreed standards and timelines.
• Ensure a full and regular reconciliation of all balance sheet accounts.
• Review the teams work and approve the month end entries and provisions.
• Ensure management accounts are completed accurately and presented as per the agreed and set timelines.

Business Unit/Company Cash Management:

• Prepare cash forecasting reports to enable management make decisions about activities such as funding, capital expenditure and investments.
• Manage and oversee short term liquidity requirements.

TAX/VAT & other Statutory requirements:

• Liaise with HO to track and ensure all statutory requirements are delivered accurately and on time.

Budgeting and Forecasting:

• Coordinate and compile the company’s/Business Unit budgets, including capital expenditure budgets as well as financial statements.
• Prepare and finalize the budget financial statements and targets.
• Compile and complete regular updated forecasts as required by the CEO and Directors and or Group.
• Manage and oversee short term liquidity requirements.

Fixed Asset Management:

• Maintain and oversee the fixed assets register.
• Calculate and process all required depreciation entries.
• Maintain appropriate records for deferred tax calculations.
• Lead and coordinate the annual physical assets verification exercise and impairment exercise.

Commercial management:

• Take lead on the procurement function and liaise regularly with the raw material planning and production planning teams so as to plan for procurement.
• Keep a close track of pending purchase bookings and routine follow ups.
• Place import orders every month for quantities required based on forecast review meetings with the CEO/GM, Production planning and or Production Manager, and sales team where required.
• Take responsibility in liaison with the CEO/GM to approve purchase orders after reviewing all the required documentation.
• Maintain a master role of all vendor details and items.

Logistics:

• Approve import purchase orders, IDF’s and process all required insurance applications.
• Process and approve import duty payments through online banking and or other systems.
• Process and approve transporter quotes and proving freight invoice amount for customers.
• Maintain records and keep track of shipment, LC and other foreign supplier payments.
• Check and review LC applications before they are approved and signed off by the CEO and or Director.
• Process and approve import documents that have/are being sent for clearance.
• Ensure import costings are in order and as planned.
• Authorize and or create new items and oversee changing of processes

Departmental Human Resources & Performance Evaluation:

• Supervise, coach and train other employees in the department on financial matters.
• Ensuring that employee performance objectives are clearly defined for all job roles within the team and that all staff members are evaluated against agreed performance objectives at pre-defined periods set by HR to drive improvement at individual and group level as well as improvement on overall performance.
• In liaison with HR, help develop on the job training programs and participate in routine refresher trainings to ensure continuous improvement/competency.

• Review and conduct appraisal sessions with all production sectional heads and any other direct reports as scheduled and ensure the sectional heads conduct performance appraisals of their team members as per scheduled.
• Review and assess all appraisal reports and in liaison with the HR department and CEO propose and or recommend follow up action plans based on the performance attained by each employee.

Departmental Human Resources Responsibility:

• Work with HR Department to develop skills and competencies training needs of Production staff to help better perform in their jobs.
• Identify the skills and experience required for the department and in liaison with HR develop the departments skills matrix and review the manpower planning reports on annual basis and or as when required for approval by the CEO.
• Take lead in review and determination of the best talent to be engaged for the department during the recruitment process.
• Take lead in review and determination of disciplinary matters of staff with the support and direction of the HR department.

Departmental Health, Safety & Environmental Management:

• Supervise to ensure the finance offices are clean and any firefighting equipment in the office is not blocked.
• Take lead in liaison with the HR department and the HSE Officer to develop a culture that ensures healthy, safety and work environment matters within the department is a way of life and not just compliance to statutory requirements.

Department Financial Management:

• Lead the department to analyze and Provide strategic recommendations on business operations, revenue and expenditure trends, financial commitments and future revenues and maintain solutions to business and financial problems by leading the Implementation of improvements needed to fulfil the company’s strategic objectives.

Essential Qualifications,

• Degree in Finance and or Economics and or related Accounting field and or Chartered Accountant/ ACCA/ CIMA or equivalent.
• Must have knowledge in use of a business software/ ERP system (Those with SAP will have an added advantage).
• Practical working experience knowledge in setting up and overseeing internal controls.
• Knowledge of ISO Management systems would be an added advantage

Required Experience

• Minimum 10 years’ experience leading the finance function in a large multicultural organisation with proven track record of financial strategy implementation and financial prudence.

Attributes for the Role:

• Should possess a strong financial business acumen and have c-suite and key stakeholder communication/management experience.
• Proven track record of achievements under the key responsibilities.
• Planning and organisation skills to be able run and monitor the business operations.
• Adept at formulating strategies, concepts and coping with setbacks and pressure.
• Adept at relationship creation, networking, persuasion and influencing.
• The ability to act decisively and give direction on financial related problems and the capacity to grasp complex concepts easily
• Strong negotiation skills and the ability to communicate clearly and persuasively with the team to meet deadlines.
• A results-driven approach to work and the ability to work in a logical, systematic manner.
• Should be able to articulate and inculcate the organization’s objectives in relation to the expected deliverables from finance department.
• Should demonstrate the ability to liaise and work with internal & external auditors, financial institutions and Government related agencies.
• Must have high level of integrity and ethical practice
• Should demonstrate ability to identify potential risks likely to face the organization and make recommendations to mitigate and or avoid the risk.
• Must be assertive, proactive and diligent with commitment to the highest standards of service delivery
• Eye for detail
• Presentable

Apply: Financial Controller - Ramco Group | Career Page

Quality Assurance Officer at Ramco Group

Job Description

We are a leading manufacturer of packaging materials for the FMCG, horticulture export, pharmaceuticals and paint sectors.

The role of Quality Assurance Officer is both challenging and rewarding. The successful candidate will be required to be flexible, organized and capable of multi-tasking in a busy environment and operate with the upmost integrity

The successful will ensure that all the company products from different processes meet the customers’ expectation both internally and externally and as per our standard operating procedures.

Main responsibilities

• Job approvals-Approve all jobs running in production before any run i.e new jobs and repeat jobs.
• Monitor quality process in all production areas i.e compliance to SOPs and work instructions.
• Train operators on quality checks, sampling methods and documentation process.
• Approve operators’ quality check list.
• Carry out tests during production process such as BCT, ECT, PAT, CALLIPER, BST and all lab related tests.
• Verify samples used for production process and ensure samples are stamped and properly stored.
• Verify dies issued to all die cut machines to ensure obsolete dies are not used during production.
• Ensure labelling of products is done at all stages.
• Control nonconforming products by ensuring recommendations made are adhered to.
• Ensure nonconforming products that are beyond salvage are disposed as per the system procedures.
• Ensure all incoming raw materials are tested per the standards and report on any nonconforming products to the QA Manager
• Prepare COAs for delivery as per customer requirement.
• Ensure all vehicle inspections are carried out by the driver before loading and documented.
• Carry out internal quality audits for continuous improvement.

Key Performance Indicators

• Full implementation of QMS
• Nil customer complains due to poor quality

• 100 percent training for production staff
• Nil goods returned due to poor quality

Job Specification

• Degree /Diploma in applied science or related field
• 2 to 3 years’ experience in corrugated industry
• Analytical skills and attention to details

• Team work and good communication skills
• Adherence to health and safety regulations (e.g. constant use of personal protective equipment)

Apply: Quality Assurance Officer | Ramco Group

Warehouse Manager at Ramco Group

Job Description

Job Summary

The role of Warehouse Manager is both challenging and rewarding. The successful candidate needs to be flexible, organized and capable of multi-tasking in a busy environment and operate with the upmost integrity

The successful candidate’s role will ensure efficient receipt, storage, handling of raw materials. He /she will also safeguard inventory accuracy, maintain optimal stock levels to ensure uninterrupted production, and lead warehouse operations to meet safety, quality, and delivery standards.

Main Responsibilities

• Implement FIFO/FEFO and proper handling of all raw material and consumables
• Monitor stock levels and initiate timely replenishment to prevent production downtime.
• Manage rejection procedures for damaged or non-conforming materials for both Paper and Consumables stores.
• Oversee reel handling equipments’ like clamp trucks and forklifts to prevent paper damage.
• Supervise both Paper and Consumables Warehouse team members
• Identify bottlenecks and lead warehouse improvement initiatives.
• Reduce waste, damage, and lead times through process optimization.
• Ensure compliance with industry regulations, safety standards and company policies.
• Monitor and control warehouse costs, identify areas for cost reduction and implement cost-saving initiatives.

Key Performance Indicators

• Inventory Accuracy – Maintain a minimum of 98% inventory accuracy 9 (e.g. Tracking, stock levels)
• Order Fulfilment Rate – Achieve a minimum of 95% order fulfilment rate (e.g. orders shipped on time, complete and accurate).
• Warehouse productivity – Maintain a minimum of 85% warehouse productivity (e.g. orders processed per hour, labour efficiency).
• Costs Savings – Achieve annual cost savings of 5% through process improvements and cost reduction initiatives.
• Warehouse Utilization – Optimize warehouse space utilization to achieve a minimum of 85% capacity usage.

Qualifications

• Bachelor’s degree / Diploma in Supply Chain, Logistics, Industrial Management, or equivalent. A professional certification for this role will be an added advantage.
• Proven experience of 4 – 5 years’ in warehouse management with handling paper reels and strong knowledge of Kraft paper storage standards and FIFO/FEFO practices.
• Familiarity with inventory management and control procedures.
• Proficiency with ERP systems. (SAP, Microsoft Dynamics)
• Strong knowledge of warehouse operations, inventory management principles, logistics processes, and supply chain best practices, with experience in implementing warehouse management systems (WMS).

Skills and abilities

• Leadership and team management skills, with the ability to lead, motivate, and develop warehouse staff, fostering teamwork, accountability, and a culture of continuous improvement.
• Excellent communication and interpersonal skills, with the ability to build relationships, negotiate with stakeholders, and communicate effectively with internal and external partners.
• Analytical and problem-solving abilities, with the capacity to analyze data, identify trends, and make data-driven decisions to optimize warehouse operations and solve complex logistics challenges.
• Project management skills, with the ability to plan, organize, and execute warehouse improvement projects, process enhancements, and technology implementations within scope, budget, and timeline constraints.
• Adaptability and flexibility to work in a fast-paced, dynamic environment, managing multiple priorities and adapting to changing business needs and market conditions.
• Good problem -solving skills

Apply: Warehouse Manager | Ramco Group

Project Sales Executive at Ramco Group

Job Description

A dynamic and results-driven Projects Sales Executive to drive project sales, develop strategic client relationships, and convert opportunities into successful contracts. This is an excellent opportunity for a highly motivated sales professional with experience in B2B and project-based selling in the Hardware and Construction Industry.

Key Responsibilities

• Identify and develop new project sales opportunities.
• Manage the full project sales cycle from lead generation to contract award.
• Prepare quotations, proposals, and technical submissions.
• Identify and participate in tenders and Requests for Proposals (RFPs).
• Build and maintain strong client relationships.
• Coordinate internal teams for smooth project handover.
• Prepare sales reports and revenue forecasts.
• Bachelor’s degree in Sales & Marketing, Business, Engineering, or a related field.
• Minimum 3 years’ experience in project or technical sales.
• Experience in tendering, bid preparation, and contract negotiation.
• Excellent communication, presentation, and negotiation skills.
• Proficiency in Microsoft Office and CRM systems.

Minimum Requirements

• Bachelor’s degree in Sales & Marketing, Business, Engineering, or a related field.
• Minimum 3 years’ experience in project or technical sales.
• Experience in tendering, bid preparation, and contract negotiation.
• Excellent communication, presentation, and negotiation skills.
• Proficiency in Microsoft Office and CRM systems.

Apply: Project Sales Executive - Ramco Group | Career Page

Marketing Coordinator at Ramco Group

Job Description

ROLE SUMMARY

Responsible for coordinating and executing the Group’s marketing plans, B2B marketing initiatives, digital marketing activities, content, brand implementation, digital assets, budgets and related marketing administration across the Group.

The role supports business growth by translating approved business and commercial priorities into practical B2B marketing, digital and content initiatives that strengthen brand visibility, support lead generation, enhance customer engagement and contribute to business development.

The role provides marketing and digital guidance to business units and works closely with the Content Team, Customer Loyalty, Engagement & Campaigns Coordinator, Sales teams, business leaders, agencies and other stakeholders to ensure marketing activities are well planned, commercially relevant, consistently branded, digitally coordinated, cost-conscious and aligned with approved business priorities.

TECHNICAL & PROFESSIONAL COMPETENCIES

• B2B Marketing Strategy
• Digital Marketing
• Content Strategy
• Brand Management
• Social Media Marketing
• Website & Digital Asset Management
• Agency and vendor management
• Market and competitor analysis
• Marketing ROI measurement
• Data protection and marketing compliance

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in Marketing, Digital Marketing, Business, Communications or a related field.
• Professional marketing qualification such as CIM will be an added advantage.
• Typically 5–8 years’ experience in B2B marketing, digital marketing, brand management, demand generation or a related marketing role.
• Demonstrated experience developing and executing B2B marketing strategies and campaigns.
• Experience working with Sales teams and translating commercial objectives into marketing initiatives.
• Experience managing agencies, vendors and marketing budgets.
• Experience in a multi-business, corporate or Group environment will be an advantage.

Apply: Marketing Coordinator - Ramco Group | Career Page

Procurement Internship opportunity at Ramco Group

Procurement & Logistics Intern

Summary:

The Procurement & Logistics Intern will support the organization’s supply chain operations by assisting in sourcing materials, managing purchase orders, tracking inventory, and coordinating logistics.

The role provides hands-on exposure to the end-to-end procurement cycle within a manufacturing environment, ensuring that production processes are continuously supported through timely availability of materials and efficient distribution of finished goods. The internship will run for 3 to 6 months. The role will report to the Procurement Manager and will work closely with teams in the Production Department, Supply and Logistics teams as well as Warehouse and Inventory Management teams.

Key Responsibilities:

1. Sourcing & Supplier Support

• Research and identify potential suppliers for specialized printing consumables such as paper, ink, and plates.
• Assist in obtaining and comparing quotations to ensure competitive pricing and quality.
• Support supplier evaluation and onboarding processes.

2. Order Management

• Assist in the preparation and issuance of Local Purchase Orders (LPOs).
• Track purchase orders from placement through to delivery.
• Follow up with suppliers to ensure timely fulfillment of orders.

3. Inventory Control

• Participate in routine stock-taking activities.
• Update and maintain inventory records in the system.
• Support reconciliation of physical stock with system records.
• Assist in monitoring stock levels to prevent shortages or overstocking.

4. Logistics Coordination

• Liaise with transporters to coordinate delivery of finished products to clients.
• Support scheduling and tracking of outbound deliveries.
• Ensure timely and accurate dispatch of goods.

5. Record Keeping & Documentation

• Maintain organized digital and physical records of procurement documents including quotations, invoices, and delivery notes.
• Ensure documentation is complete and audit-ready.
• Support data entry and filing activities.

6. Supplier Relations Support

• Assist in maintaining and updating the pre-qualified supplier database.
• Follow up on overdue deliveries and resolve documentation discrepancies.
• Support communication with vendors to ensure smooth procurement processes.

Qualifications, Key Skills & Competencies

• Academic:
• Currently pursuing or recently completed a Diploma or Degree in Procurement, Supply Chain Management, Logistics, or a related field.

• Technical Skills:
• Proficiency in Microsoft Excel for data management and reporting.
• Communication Skills:
• Strong interpersonal skills for engaging with suppliers and internal teams.
• Attention to Detail:
• High level of accuracy in reviewing purchase orders, invoices, and delivery notes.
• Organizational Skills:
• Ability to manage multiple tasks and maintain proper documentation.
• Adaptability:
• Ability to work effectively in a fast-paced manufacturing environment.

Opportunity Outcomes and Facilitation:

• Practical exposure to procurement and supply chain operations in a manufacturing setting.
• Experience in supplier sourcing, order management, and logistics coordination.
• Stipend / Travel Allowance to facilitate commute.
• Hands-on experience with inventory management systems and documentation processes.
• Mentorship from experienced procurement and supply chain professionals.

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Graphic Designer Intern at Ramco Group

JOB DESCRIPTION

GRAPHIC DESIGNER INTERN

DEPARTMENT: PRE-PRESS

REPORTING TO: PRE-PRESS MANAGER

LOCATION: RAMCO PRINTING WORKS LIMITED

ROLE PURPOSE:

To prepare digital files and artwork for printing.

Tasked as below but not limited to;

KEY RESPONSIBILITIES (Key Result Areas)

• Work on new designs and revise existing files which may include: typesetting, illustrations, photo manipulation, logo design, branding, and designing printed collateral
• Advise customer service staff and clients on alternative graphic options based on the project artwork, material selection, and technologies
• Impose digital files for efficient print and bindery production
• Effectively and professionally communicate with clients and advise of any issues concerning their files or deadline
• Prepare client graphic files for optimum proofing and production results
• Schedule jobs by due dates or as requested by management
• Ensure file and production consistency with past and similar jobs
• Receive the idea of the artwork from the client through the sales team for design purposes of the product
• Work with client on getting the final artwork approved for further processing of the job.
• Perform all other duties and responsibilities as assigned or directed by the supervisor

QUALIFICATIONS AND EXPERIENCE

• Certificate/Diploma in Electronic Publication or Graphic and Design or any related course.

SKILLS AND ATTRIBUTES FOR THE ROLE:

• Thorough knowledge of all aspects of printing processes
• Ms Office skills
• Adobe Creative suite preferably Illustrator, photoshop, In-Design
• Knowledge in Flexo and offset printing
• Excellent interpersonal skills
• Proactive attitude with adaptability
• Team player
• High level of accuracy and attention to detail
• Ability to perform well under pressure

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Sales Internship at Ramco Group

JOB DESCRIPTION

SALES INTERN

DEPARTMENT: SALES

REPORTING TO: TRAFFIC COORDINATOR

LOCATION: RAMCO PRINTING WORKS LIMITED

ROLE PURPOSE

To build business by identifying and prospecting clients.

To take clients through the products offered by the company until execution of sales.

Undertake aggressive sales to achieve sales and revenue margin growth.

Tasked as below, but not limited to;

KEY RESPONSIBILITIES (Key Result Areas)

• Undertaking aggressive sales to achieve set sales targets continuously.
• Conducts market research and develop sales plans and update periodically based on changing market scenarios and insights from the prior quarters.
• Identify business opportunities by prospecting different clients and visiting the potential customers for new business.
• Prepare and deliver appropriate presentations on product/services to existing and potential clients.
• Negotiate terms of sales agreement and closing sales
• Ensure any sample requested by clients are delivered in a timely manner to the client and follow up to ensure they are returned or paid for.
• Follow up on client orders and escalate any bottlenecks being experienced.
• Maintains relationship with clients by providing support, information, and guidance; researching and recommending new opportunities.
• Create and send accurate monthly reports that indicate Plan vs achieved sales, reasons for any shortfalls and Next Month targets/ Projections.
• Reply to Request for Proposals, Tender Notices, and Price Quotations in a Timely manner. Submit a competitive analysis, budgeting, expected closure price and customer details for management review.
• Ensure that the customers clear their dues within existing timelines. Work with the accounts to identify any delays and with the operations to mitigate any issues being seen at the client end.
• To ensure that quality standards are met for all jobs delivered to clients.
• Must have product knowledge and production process involved for all the jobs
• Perform any other duties as directed by the management

QUALIFICATIONS AND EXPERIENCE

• Bachelor degree in Sales & Marketing, Communication or equivalent.

SKILLS AND ATTRIBUTES FOR THE ROLE:

• Product and industry Knowledge
• Strategic thinker
• Analytical skills
• Good attention to detail
• Customer focused and service orientation
• Commercial / Industry awareness
• Excellent interpersonal skills / good motivational skills
• Good negotiation skills
• Good presentation skills

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Production Internship at Ramco Group

JOB DESCRIPTION

PRODUCTION INTERN

DEPARTMENT : PRODUCTION

REPORTING TO : PRODUCTION & PLANNING INCHARGE

LOCATION : RAMCO PRINTING WORKS LIMITED

ROLE PURPOSE:

Coordinating all phases of production, including planning, scheduling, and monitoring production activities to ensure products are produced within the constraints of time, cost, and quality.

Tasked as below, but not limited to;

KEY RESPONSIBILITIES (Key Result Areas)

• The role involves providing essential support to Production Supervisors in organizing and executing activities that are related to production processes. This support is crucial in ensuring that the workflow is efficient and that all tasks are completed on time.
• Ensuring that the planning schedule is effectively communicated to the supervisors who oversee both day and night shifts. This enables the supervisors to allocate resources and manage the teams appropriately, ensuring that production goals are met without delays.
• Uploading details of new job orders into the access database, which is necessary for machine loading. This step is vital as it helps in managing how machines are utilized and ensures that production runs smoothly.
• Making requests for each job, along with tracking the issuance of necessary materials from the store through the SAP system. This process helps in keeping the production line supplied with the right materials at the right time.
• Transferring ready/ completed jobs to dispatch department. This ensures that finished products are sent out in a timely manner to meet customer demands. Furthermore, planning and following up on print jobs is essential to ensure that each print order is tracked from start to finish until it is dispatched.
• Generating monthly reports on material consumption is another key responsibility. These reports provide insights into how much material is being used and help in managing inventory effectively.
• Conducting a monthly stock take report. This helps in maintaining accurate inventory records and supports better decision-making regarding production and stock management.
• Conducting a monthly assessment of work in progress and taking inventory of materials present on the production floor is essential. This involves counting and evaluating all stock items, then creating detailed reports based on the findings. These reports provide valuable insights into material availability and help track ongoing projects.
• Generate status reports for jobs that are pending completion. These reports detail job progress and the remaining balances of materials needed, ensuring that everyone involved has a clear understanding of the current situation and what still needs to be accomplished.
• Ascertaining that all materials required for planned jobs are readily available on the floor. This proactive step helps prevent delays and ensures that work can continue smoothly without interruption.
• Another key responsibility is to verify the invoices submitted by contractors. This verification process includes checking that the work reported as completed aligns with the services rendered before the invoices are scanned for creating Local Purchase Orders (LPOs). This step is critical to maintain financial accuracy and accountability.
• Organize the generation of Local Purchase Orders. Once the outsourced jobs are completed and materials are returned, a Good Received Note (GRN) must be created to confirm the receipt of those materials. This documentation is essential for tracking these transactions clearly.
• Follow up on material requisitions. This involves ensuring that all materials are issued promptly through the Enterprise Resource Planning (ERP) system. Timely issuance is important for maintaining workflow and avoiding delays in production.
• Coordination and acquisition of a variety of miscellaneous items necessary for production. This involves keeping accurate records of these items to monitor their availability and usage. Efficient tracking of these resources supports the overall efficiency and effectiveness of the production process.

QUALIFICATIONS AND EXPERIENCE

• Ability to work independently, manage time effectively, and prioritize tasks to meet production demands and deadlines.
• Excellent problem-solving skills and attention to detail.
• Strong communication and interpersonal skills, allowing effective collaboration with team members and other stakeholders.
• Diploma in Printing Technology from a recognized institution.

SKILLS AND ATTRIBUTES FOR THE ROLE:

• Ability to communicate and create working relationships with all levels of staff.
• Planning and organisation skills to be able to deliver work instructions given.
• Must have high level of integrity and ethical practice
• Should demonstrate ability to identify potential risks likely to face the production operations and make recommendations to mitigate and or avoid the risk.
• Must be assertive, proactive and diligent with commitment to the highest standards of service delivery

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Estimation Internship Opportunities at Ramco Group

ESTIMATION INTERN

DEPARTMENT : PRODUCTION

REPORTING TO : HEAD OF ESTIMATION

LOCATION : RAMCO PRINTING WORKS LIMITED

ROLE PURPOSE:

To plan and estimate jobs to ensure that the estimate is competitive in the marketplace, produced in the most cost-effective way while maintaining the desired quality expected by the potential customer.

Tasked as below, but not limited to;

KEY RESPONSIBILITIES (Key Result Areas)

• Estimates labour and material costs of printing binding books, pamphlets, periodicals, calendars, promotional materials, note books and diaries and other printed matter, based on specifications outlined on sales order or submitted by prospective customer.
• Examines specifications, sketches and sample layouts and calculates unit and production costs, using labour & material pricing schedules and considering factors like size and number of sheets or pages, paper stock requirements, binding operations, halftones, number and units of colours and quality of finished product, to define cost effective competitive price.
• Confers with department heads or production personnel to develop or confirm information regarding various cost elements.
• May estimate cost of mailing finished printed matter if specified on order.
• May estimate labour and material cost of specific phase of printing, like plate making or binding, and be designated according to specialty as Estimator, Printing-Plate-Making print. and pub. or Estimator, Binding print.

QUALIFICATIONS AND EXPERIENCE

• Bachelor degree in Applied Statistics, Economics, Mathematics or equivalent.
• Completion of the Kenya Certificate of Secondary Education
• On the job experience in Printing/Publishing & Packaging would be added advantage.

ATTRIBUTES FOR THE ROLE:

• High level of proficiency with Microsoft Office suite of products, ERP and MRP systems/software.
• Excellent interpersonal skills combined with a customer service mindset to present themselves and represent the organization in a professional courteous manner to both internal and external customers.
• Ability to work independently with minimal direction and partner across cross-functional lines (Sales, and Production).
• Strong organizational and analytical skills for planning, monitoring and optimization of production efficiencies in a fast-paced and changing environment.
• Continuous learning to develop and maintain the knowledge, skills, and expertise necessary to achieve positive results.
• Good communication skills (written and verbal) are required.

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Operations Manager at Ramco Group

The Operations Manager will lead planning, tendering, execution, and delivery of projects, optimize supply chain and logistics processes, and ensure adherence to legal, safety, and quality standards while fostering a high-performance culture.

Key Responsibilities

Strategic & Operational Leadership

• Plan, direct, and coordinate daily operations across both divisions to ensure efficiency, productivity, and profitability.
• Develop operational strategies that align with company goals and client requirements.
• Monitor operational performance using KPIs and implement improvements where necessary.

Technical Oversight Electrical Solutions

• Lead all electrical works, installations, and commissioning activities.
• Provide technical guidance in electrical design, drafting, tender preparation, and estimation.
• Review technical drawings, BOQs, and specifications for compliance and cost-effectiveness.
• Conduct site inspections to ensure quality, safety, and timely completion.

Construction & Interior Fit-Out Operations

• Oversee project planning, execution, and delivery for construction and interior projects.
• Coordinate site management, workforce allocation, and subcontractor performance.
• Ensure compliance with building codes, regulations, and safety protocols.

Tendering, Estimation & Client Engagement

• Prepare competitive bids and cost estimates for both electrical and construction projects.
• Liaise with clients, suppliers, and consultants to clarify requirements and negotiate contracts.

Supply Chain & Logistics

• Oversee procurement, inventory management, and material logistics for multiple projects.
• Establish strong supplier relationships to ensure cost efficiency and timely deliveries.

Financial & Administrative Management

• Prepare project budgets and monitor expenditure against forecasts.
• Ensure timely project certification, invoicing, and payment follow-ups.
• Produce operational reports and present them to senior management.

People Management & Leadership

• Supervise site teams and back-office employees, ensuring performance targets are met.
• Provide mentorship, training, and professional development for staff.
• Promote a culture of safety, accountability, and operational excellence.

Qualifications & Skills

Education & Experience

• Bachelors Degree in Electrical Engineering is required; academic and/ or qualifications and certifications in construction management and related courses preferred.
• Minimum 5 years experience in operations or project management within electrical solutions, plus exposure to construction/interior fit-out projects.

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IT – Business Process Designer at Ramco Group

Designation: IT – Business Process Designer

Location: Nairobi – Kenya

Role Type: Full-Time

Role Purpose:

The Business Process Designer is responsible for designing, documenting, optimizing, and continuously improving end-to-end business processes across multiple functional areas of the organization (e.g., Sales, Procurement, Production, HR, Finance, Customer Service). The role supports strategic business initiatives by identifying process inefficiencies, recommending improvements, aligning workflows with business objectives, and supporting digital transformation through process mapping and standardization.

This individual acts as a cross-functional liaison between departments, applying process design methodologies and business analysis skills to drive operational efficiency, consistency, scalability, and compliance.

Key Responsibilities

1. Process Mapping & Documentation

• Lead the design and documentation of current and future-state business processes across various departments using standardized process modeling techniques.
• Facilitate workshops and interviews with key stakeholders to gather insights and clarify workflows.
• Create and maintain comprehensive process documentation, including process maps, standard operating procedures (SOPs), among others.

2. Process Improvement & Optimization

• Analyze business processes using Lean, Six Sigma, and other continuous improvement methodologies to identify bottlenecks, redundancies, delays, or cost drivers.
• Recommend and implement process improvements that improve efficiency, quality, service delivery, and cost-effectiveness.
• Support change management efforts to ensure successful adoption of new processes.

3. Cross-Functional Collaboration

• Partner with functional leaders and process owners to align process changes with strategic goals, regulatory requirements, and operational needs.
• Act as a bridge between business and IT teams for digital transformation initiatives, process automation, and system enhancements.
• Collaborate with project managers, analysts, and technical teams to ensure process improvements are integrated with systems and tools.

4. Process Governance & Standardization

• Support the establishment of process governance frameworks and best practices across departments.
• Ensure processes are standardized across the organization where appropriate, while accounting for necessary variations.
• Monitor compliance with documented processes and recommend improvements as business needs evolve.

5. Performance Measurement & Reporting

• Define KPIs and process performance indicators for critical processes.
• Track performance against benchmarks, identify trends, and support corrective actions where needed.
• Develop and present reports or dashboards for senior management on process performance, improvement initiatives, and operational efficiencies.

6. Digital Enablement & Automation

• Identify opportunities for process automation, digitization, and integration with enterprise systems (e.g., ERP, CRM, workflow tools).
• Support the implementation of digital solutions, ensuring processes are optimized for technology enablement.
• Collaborate with IT and transformation teams to test and validate system-driven process changes.

7. Change Management & Training

• Assist in the development of training materials and user guides for new or updated processes.
• Conduct training sessions or workshops for process users and stakeholders.
• Champion a culture of continuous improvement, knowledge sharing, and process ownership.

Key Deliverables

• Documented process maps
• Process improvement proposals and business cases
• SOPs and process manuals
• Training materials for new/updated processes
• Performance reports on process KPIs and improvement outcomes
• Recommendations for automation or digital enablement

Qualifications & Experience

Education:

• Bachelor’s degree in IT, Business Administration, Operations Management, Information Systems, or a related field.
• Certification in Lean, Six Sigma (Green/Black Belt), BPM (Business Process Management), or related frameworks is an added advantage.

Experience:

• 4+ years of experience in business process design, improvement, or operational excellence roles.
• Demonstrated experience in cross-functional process mapping and improvement within complex or matrixed organizations.
• Experience working with enterprise systems such as ERP, CRM, or workflow automation tools.
• Prior exposure to digital transformation, automation (e.g., RPA), or systems implementation projects is desirable.

Core Competencies & Skills

• Process Design Expertise Strong skills in modeling, analyzing, and optimizing processes using tools like Figma, Visio, Kissflow, Lucidchart, or ARIS.
• Analytical Thinking Strong problem-solving abilities with a data-driven and root-cause analysis mindset.
• Project Management Ability to manage or support process improvement projects across multiple functions.
• Collaboration & Facilitation Skilled in leading workshops and coordinating with cross-functional teams.
• Communication Strong written and verbal communication skills, with the ability to present findings and influence decision-makers.
• Systems Thinking Ability to understand the interdependencies of people, process, and technology across an organization.
• Attention to Detail High standards for documentation accuracy and process clarity.

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