Programme Associate – Immigration and Border Governance (IBG) Unit at International Organization for Migration (IOM)
Job Description
Under the overall coordination of the Programme Coordinator
of Immigration and Border Governance (IBG) Unit, and the direct supervision of
the National Prgramme Officer, the successful candidate will be accountable and
responsible for assisting in the planning, coordination, implementation,
monitoring and reporting for multiple projects within Immigration and Border
Management Unit.
Responsibilities
- Assist
in the implementation and monitoring of project activities.
- Retrieve,
compile, summarize, analyse, and present information/data on specific
project topics.
- Monitor
budget; verify availability of funds; obtain necessary approval and update
budget related information.
- Act as
focal point for administrative coordination of project implementation,
involving extensive liaison with diverse organizational units and external
parties to initiate requests, obtain necessary clearances, process and
follow-up on administrative actions, etc.
- Draft
status and training activity reports, identifying shortfalls in delivery,
bring them to the attention of the supervisor and suggest remedial
actions.
- Draft
correspondence on project issues; prepare and update reports, briefing
notes, graphics, statistical tables, presentation and other forms of
documentation.
- Respond
to complex information requests and inquiries; set up and maintain
files/records; organize meetings, workshops and training sessions;
- Participate
in meetings and conferences; assist in coordinating implementation
activities with local authorities, partners, UN agencies,
intergovernmental and non-governmental organizations, donors and other
stakeholders relevant to the project.
- Assist
in monitoring work of implementing partners and report non-compliances to
the supervisor.
- Perform
other related duties as assigned
Qualifications
Education
- High
School diploma with five years of relevant experience
OR;
- Bachelor’s
degree in Political or Social Sciences, International Relations,
Development Studies, Migration Studies, Human Rights, Law or related
fields from an accredited academic institution with three years of
relevant professional experience..
Experience
- Professional
experience in project assistance or project implementation in
international donor funded projects.
- Experience
in liaising with governmental authorities, national/international
institutions, United Nations agencies and non-governmental organizations.
- Prior
work experience with international humanitarian organizations,
non-government or government institutions/organization in a multi-cultural
setting is an advantage.
Intern – Immigration and Border Governance (IBG) Unit at International Organization for Migration (IOM)
Intern – Immigration and Border Governance (IBG) Unit
Job Description
Working under the overall direction of Programme Officer,
Immigration and Border Governance (IBG) Unit, the intern will assist Programme
Officer and project team lead in implementing project activities. The intern
will gain insightful experience in project management, project monitoring and
evaluation, communications and visibility production in the UN context of
development. Tasks will include:
Responsibilities
- Assist
project team lead with administrative, financial, and logistical
arrangements for Immigration and Border Governance (IBG) programme (e.g.,
procurement requests, payments follow-up, workshop logistics, and filing).
- Support
planning and coordination of trainings, monitoring visits, programme
events, including scheduling, preparing participant lists, invitations,
attendance sheets, and logistical checklists.
- Assist
project team lead liaising with and maintaining regular communication with
government counterparts, including contacting training participants and
trainers/facilitators for confirmations and logistical requirements.
- Assist
with background research and information gathering (including desk reviews
and data collection) to support IBG project development, reporting, and
concept note preparation.
- Draft
and edit communications and visibility products for the IBG Unit,
including short news items, briefs, success stories, event highlights, and
social media-ready content, in line with IOM standards.
- Draft
presentations, talking points, and other documents as requested by the
Programme Officer/Project Lead.
- Support
preparation of training and activity documentation, including training
reports, minutes, participant databases, and filing of supporting
documents.
- Participate
in field missions with the Project Lead/Programme Officer as required,
supporting logistical arrangements and any other assigned tasks during
travel and field implementation.
Training Components and Learning Elements
It is expected that the intern will:
- Be
exposed to the activities of IOM Kenya, particular to Immigration and
Border Governance Unit
- Gain
understanding about the IOM’s project management cycle including
monitoring and evaluation
- Learn
technical skills described in this Learning Objectives.
- Be
able to prove their dedication, skills and capacity to work in an
international setting as part of a diverse and international team.
Qualifications
Required Qualifications and Experience
Education
Primary & Secondary Schooling (K-12)
- Bachelor’s
degree in Political or Social Sciences, International Relations,
Development Studies, Migration Studies, Human Rights, Law or related
fields from an accredited academic institution.
Experience
- No
former work experience is required
Languages
Fluency in English is required
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection
process.
Values – all IOM staff members must abide by and
demonstrate these five values:
- Inclusion
and respect for diversity: Respects and promotes individual and
cultural differences. Encourages diversity and inclusion.
- Integrity
and transparency: Maintains high ethical standards and acts in a
manner consistent with organizational principles/rules and standards of
conduct.
- Professionalism:
Demonstrates ability to work in a composed, competent and committed manner
and exercises careful judgment in meeting day-to-day challenges.
- Courage:
Demonstrates willingness to take a stand on issues of importance.
- Empathy:
Shows compassion for others, makes people feel safe, respected and fairly
treated.
Core Competencies – behavioural indicators
- Teamwork:
Develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results.
- Delivering
results: Produces and delivers quality results in a service-oriented
and timely manner. Is action oriented and committed to achieving agreed
outcomes.
- Managing
and sharing knowledge: Continuously seeks to learn, share knowledge
and innovate.
- Accountability:
Takes ownership for achieving the Organization’s priorities and assumes
responsibility for own actions and delegated work.
- Communication:
Encourages and contributes to clear and open communication. Explains
complex matters in an informative, inspiring and motivational way.
Regional Ethics and Integrity Officer (P) (Multiple Duty Stations) at International Organization for Migration (IOM)
Responsibilities
- Serve
as the principal focal point on ethics matters for the Regional Office and
Country Offices in one or more Regions, ensuring effective communication
and coordination with HQ and other offices.
- Undertake
preliminary assessments of retaliation complaints based on relevant legal
standards and evidence.
- Monitor
international administrative law and policy developments relating to
ethics and contribute to the review, revision, and drafting of IOM’s
ethics-related policies, instructions, and guidelines.
- Advise
management and staff on ethics matters, including application of the
Standards of Conduct, conflicts of interest, reporting channels and
whistleblower protections.
- Identify
key ethics trends, risks and concerns in the assigned Region(s) and adapt
guidance and outreach initiatives and materials accordingly.
- Lead
the design and implementation of an ethics capacity-building strategy for
the assigned Region(s).
- Develop
and conduct ethics trainings throughout the Region(s). In addition to
direct training of staff, provide training of trainers and supervise and
guide ethics facilitators in the Region(s) to cascade trainings more
broadly.
- Promote
the further development and appropriate implementation of
conflict-of-interest and annual disclosure requirements for IOM personnel,
including senior management and other staff with resource management or
procurement responsibilities.
- Contribute
to ECO’s knowledge management tools and knowledge sharing initiatives,
including case tracking systems and databases and the preparation of
periodic reports and trend analyses to show the scope, relevance and
impact of ECO’s work.
- Support
additional initiatives of ECO and OEP, including joint strategy, learning
and outreach campaigns in coordination with Protection from Sexual
Exploitation and Abuse and Sexual Harassment (PSEAH).
- Perform
such other duties as may be assigned.
Qualifications
Education
- Master’s
degree in Law or a related field from an accredited academic institution
with five years of relevant professional experience; or,
- University
degree in the above fields with at least seven years of relevant
professional experience.
Consultant – Development of BCOCC Regulations at International Organization for Migration (IOM)
Consultant – Development of BCOCC Regulations
Job Description
Project Context and Scope
Managing borders is a complex task due to the multitude of
threats including transnational organized crime and terrorism faced by
countries globally. The Government of Kenya has recognized the importance of a
coordinated and integrated approach to border security and control, emphasizing
the coordination among various governmental bodies to optimize the national
response to these threats.
At the national level, state authorities have taken various
measures to enhance border security to counter organized crime including
terrorism through legislative reforms, capacity development and deployment of
specialized technology and tools to identify and intercept threats while
ensuring smooth facilitation of legitimate trade and travel.
On legislative reforms, the Government has taken various
steps in enhancing border security by adopting a whole of Government
(multi-agency) approach especially through the Security Laws (Amendment) Act,
2014 which established the Border Control and Coordination operations
Committee, Border Management Secretariat at the national level and the Border
Management Committees and Joint Operations Centres at the Ports of Entry and
Exit (POEs). These platforms provide a conducive environment for sharing of data
and information for joint decision making.
Additionally, there are other national legislation that
include elements on border management and security including Kenya Citizenship
and Immigration Act, Cap. 170, Prevention on Terrorism Act, Cap. 59B, Counter
Trafficking in Persons Act, Cap. 61, Public Health Act, Cap. 242, and
Prevention of Organized Crime Act, Cap. 59. There are also specific
legislations that govern the various Border Control and Operations
Co-Ordination Committee (BCoCC) agencies including Directorate of Immigration
Services, Kenya Revenue Authority, National Police Service Etc.
Similarly, at the regional level Kenya is also part of
various regional economic communities and therefore various legislative
frameworks with aspects of border management and security also apply including
EAC Customs Management Act, 2004 and Common Market Protocol, 2010, AU Border
Programme, IGAD Protocol on the Free Movement of Persons, 2021 and
others.
Organizational Department / Unit to which the Consultant is
contributing
Under the overall guidance of the Head of Programs and
Policy Development of IOM Kenya, the direct supervision of the Senior Programme
Manager for Labour Mobility Social Inclusion and Migrant Protection Assistance,
the incumbent will be responsible for working closely with the Technical
Working Group (TWG) of the Border Control and Operations Coordination Committee
(BCOCC) in development of the draft Kenya Citizenship and Immigration (Border
Control and Operations Co-Ordination Committee) Regulations, 2025.
Responsibilities
Overall Objective:
The overall aim of the assignment is to facilitate and
ensure the successful development of the draft Kenya Citizenship and
Immigration (Border Control and Operations Co-Ordination Committee)
Regulations, 2025.
The specific objectives are as follows:
- To
support the Technical Working Group (TWG) of the Border Control and
Operations Coordination Committee (BCOCC) in developing the
draft Kenya Citizenship and Immigration (Border Control and
Operations Co-Ordination Committee) Regulations, 2025;
- To
ensure that the draft Regulations are aligned with the existing
national and regional legal frameworks;
- To
support the enactment of the draft Kenya Citizenship and Immigration
(Border Control and Operations Co-Ordination Committee) Regulations, 2025,
in collaboration with the TWG and BOCCC;
- To
facilitate workshops in collaboration with the TWG and BCOCC, for the
development and validation of the draft Kenya Citizenship and
Immigration (Border Control and Operations Co-Ordination Committee)
Regulations, 2025.
Methodology
In order to achieve the objectives, the tasks of the
consultant will include the following:
- Engage
with the Technical Working Group and Border Control and Operations
Coordination Committee to agree on the process of drafting and enacting
the Regulations.
- Conduct
a desk review of existing legal frameworks and relevant research and
consultations including best practices internationally.
- Review
key policies, guidelines, regulations and other documents related to
border control.
- Draft
comprehensive Regulations based on the desk review of the existing laws,
available literature, and consultations, ensuring legal accuracy and
contextually relevance.
- Present
the “zero draft” Regulations at a stakeholder workshop to gather feedback
and input from key stakeholders for finalization.
- Review,
consolidate and incorporate stakeholder input from the workshop and
support the TWG in submitting the final draft to the National Assembly
Committee on Delegated Legislation for approval.
Scope of Work
A maximum of 75-man days are allocated for this assignment
over a five-month period starting in the month of October 2025 – February 2026,
a recommended breakdown is outlined below.
- Conduct
a desk review of relevant documents
Existing legal frameworks and relevant research and
consultations including best practices internationally.
Review key policies, guidelines, regulations and other
documents related to border control.
- Draft
“zero” draft regulations
- Draft
comprehensive Regulations based on the desk review of the existing laws,
available literature, and consultations, ensuring legal accuracy and
contextually relevance.
- Facilitate
workshops in collaboration with the TWG and BCOCC, for the development and
validation of the draft Kenya Citizenship and Immigration (Border Control
and Operations Co-Ordination Committee) Regulations, 2025.
- Present
the “zero draft” Regulations at a stakeholder workshop to gather feedback
and input from key stakeholders for finalization.
- Development
of the Regulatory Impact Assessment pursuant to the requirements under the
Statutory Instruments Act.
- Review,
consolidate and incorporate stakeholder input from the workshop and
support the TWG in submitting the final draft to the National Assembly
Committee on Delegated Legislation for approval.
- Hand-in
of final report of the regulation making process, explanatory memorandum
and Draft Regulations to the Cabinet Secretary MINA for approval.
- Develop
a summary report highlighting the critical aspects of the support
provided, including the key feedings, actions taken, stakeholders
involved, and the methods used to achieve the outcome.
Deliverables
- Inception
Report
- Zero
draft Regulations
- Revised
draft Regulations
- Approved
Validated Regulations.
- Regulatory
Impact Assessment.
- Exit
Report
Qualifications
Education
- Postgraduate
degree in Law, Public Policy or related field
- Must
hold a postgraduate diploma in legislative drafting
Experience
- Advocate
of the High Court of Kenya and an experienced Legislative Drafter
- At
least 10 years of practical legislative drafting experience
Skills
- Extensive
understanding of Kenya’s laws and regulations, especially those related to
trade, security, terrorism, organized crime, etc.
- Experience
in developing policy and legal recommendations for senior government
officials.
- Understanding
of international legal instruments, especially around international
security, counter terrorism, data protection, and privacy
Languages
- Fluency
in English and Kiswahili
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically
evaluated during the selection process, which may include written and/or oral
assessments.
Travel required
- None
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the
selection process.
Values – all IOM staff members must abide by and demonstrate
these three values:
- Inclusion
and respect for diversity: Respects and promotes individual and cultural
differences. Encourages diversity and inclusion.
- Integrity
and transparency: Maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
- Professionalism:
Demonstrates ability to work in a composed, competent and committed manner
and exercises careful judgment in meeting day-to-day challenges.
- Courage:
Demonstrates willingness to take a stand on issues of importance.
- Empathy:
Shows compassion for others, makes people feel safe, respected and fairly
treated.
Core Competencies – behavioural indicators
- Teamwork:
Develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results.
- Delivering
results: Produces and delivers quality results in a service-oriented and
timely manner. Is action oriented and committed to achieving agreed
outcomes.
- Managing
and sharing knowledge: Continuously seeks to learn, share knowledge and
innovate.
- Accountability:
Takes ownership for achieving the Organization’s priorities and assumes
responsibility for own actions and delegated work.
- Communication:
Encourages and contributes to clear and open communication. Explains
complex matters in an informative, inspiring and motivational way.
Notes
- Any
offer made to the candidate in relation to this vacancy notice is subject
to funding confirmation.
- Appointment
will be subject to certification that the candidate is medically fit for
appointment, verification of residency, visa, and authorizations by the
concerned Government, where applicable.
- IOM
covers Consultants against occupational accidents and illnesses under the
Compensation Plan (CP), free of charge, for the duration of the
consultancy. IOM does not provide evacuation or medical insurance for
reasons related to non-occupational accidents and illnesses. Consultants
are responsible for their own medical insurance for non-occupational
accident or illness and will be required to provide written proof of such
coverage before commencing work.
- IOM
has a zero-tolerance policy on conduct that is incompatible with the aims
and objectives of the United Nations and IOM, including sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination based on gender, nationality, age, race, sexual
orientation, religious or ethnic background or disabilities.
- IOM
does not charge a fee at any stage of its recruitment process
(application, interview, processing, training or other fee). IOM does not
request any information related to bank accounts.
- IOM
only accepts duly completed applications submitted through the IOM online
recruitment system. The online tool also allows candidates to track the
status of their application.