Internship | Job Vacancies at Muthaiga Golf Club

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Human Resource & Administration Officer

Location: NairobiWork Type: Full TimeHuman Resource & Administration Officer: HR

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Job Description

Key Responsibilities

Recruitment, Onboarding & Exit Management

• Coordinate recruitment processes including advertising, shortlisting, scheduling interviews, and reference checks.
• Prepare offer letters, contracts, and ensure proper onboarding and induction for new hires.
• Maintain up-to-date employee files and probation tracking.
• Coordinate staff exits including clearance, exit interviews, and computation of final dues.

Employee Relations & Welfare

• Support in implementation of employee engagement programs and welfare activities.
• Handle staff queries and grievances in a timely, confidential, and professional manner.
• Support the administration of the Club’s welfare benefits, insurance, and leave management systems.
• Maintain harmonious industrial relations and assist in union correspondence and CBA administration.

Performance Management

• Support implementation and tracking of departmental KPIs and staff performance appraisals.
• Maintain performance records and generate reports for management review.
• Identify performance gaps and recommend training or coaching interventions.

HR Administration & Compliance

• Ensure compliance with employment laws, statutory returns (NSSF, NHIF, PAYE, HELB), and internal policies.
• Maintain accurate HR data including staff registers, leave records, and disciplinary files.
• Prepare monthly HR reports, headcount updates, and analytics for management review.
• Support policy implementation and adherence across departments

Training & Development

• Identify training needs and coordinate internal and external training sessions.
• Maintain training calendars, attendance, and evaluation records.
• Liaise with the HR Manager to ensure continuous professional development for all staff.

Disciplinary & Grievance Management

• Provide administrative support during disciplinary hearings including documentation, communication, and record-keeping.
• Monitor compliance with disciplinary procedures and outcomes.
• Ensure proper filing of warnings, PIPs, and related correspondence.

HR Systems & Record Management

• Update and maintain HR databases and personnel files (digital and physical).
• Support automation and digitization of HR processes.
• Ensure confidentiality and integrity of employee information.

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Events Coordinator

Overall Purpose

• The Events Coordinator will be responsible for planning, executing, and overseeing a variety of events at the club, ensuring a seamless and memorable experience for all members and guests.
• This role requires excellent communication skills, attention to detail, and the ability to work collaboratively with various stakeholders

Key Measures of Performance

• The performance of this role holder will be assessed on the basis of the achievements made on:
• Successful planning and execution of events.
• Increased member satisfaction and engagement in terms of events
• Adherence to event budgets and timelines.
• Professional management of client relationships.

Key Responsibilities

• Event Planning and Coordination:
• Collaborate with the General Manager to develop and continuously update the events calendar.
• Plan and coordinate all aspects of events, including corporate functions, tournaments, and social gatherings.

Academic, Experience and Professional Qualifications

• Bachelor’s degree in Hospitality Management, Event Planning, or a related field.
• Minimum of 2-3 years of experience in event planning or coordination, preferably in a hospitality or club environment.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and event management software.
• Ability to work flexible hours, including evenings and weekends, as needed.

Personal Attributes:

• A proactive and creative thinker with a passion for delivering exceptional events.
• Strong attention to detail and problem-solving skills.
• Ability to work well under pressure and adapt to changing circumstances.
• A team player who can collaborate effectively with various departments and stakeholders.
• Canvasing in any manner shall lead to automatic disqualification.
• Only shortlisted candidates will be contacted

How to Apply

Interested candidates who meet the above requirements should send in their applications on or before 10/05/2025 at 5:00pm to careers@muthaigagolfclub.com quoting ‘THE POSITION APPLIED FOR” as the subject line.